REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 9, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Agreement with Max Events, Inc. dba Event Solutions for the Event Management Services for the San Bernardino County Employee Picnics
End
RECOMMENDATION(S)
Recommendation
Approve contract with Max Events, Inc. dba Event Solutions to provide event management services, including food, games, and activities for three San Bernardino County Employee Picnics, one each in 2024, 2025, and 2026, for the respective amounts of $190,734, $203,322 and $208,794, for a total of $602,850 for 6,000 participants per event, effective April 9, 2024 through September 1, 2026.
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost), as an ongoing allocation in the amount of $250,000 was apportioned in the County Administrative Office's (Department) 2023-24 budget for the use towards the annual San Bernardino County Employee Picnics (County Picnics).
It is anticipated that the cost of each County Picnic will not exceed $250,000. Max Events, Inc. dba Event Solutions (Event Solutions) will provide food, games, activities, equipment, and decorations for the 2024, 2025 and 2026 County Picnics at an aggregate cost of $602,850 and it is anticipated that approximately 6,000 employees and family members will attend each event. The Department's budgeted amount of $250,000 per event allows for the Department to fund additional County costs. Additional costs may include, but are not limited to, providing security, portable toilets, parking attendants, directional signage, and musical performances at the Count...
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