REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 23, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Ratification Actions in Response to American Rescue Plan Act - Subrecipient Contracts
End
RECOMMENDATION(S)
Recommendation
Ratify the Chief Executive Officer’s exercise of the authority granted by the Board of Supervisors on March 1, 2022, Item No. 32, in approving the following contracts with the subrecipients for American Rescue Plan Act funding for eligible projects in accordance with the Board of Supervisors approved Coronavirus Local Fiscal Recovery Fund Spending Plan:
1. Contract No. ARPA21-PRJC-044-CCH with the City of Chino Hills for the Chino Hills Recycled Water Project, in the not-to-exceed amount of $1,000,000, for the contract term of November 1, 2023 through December 31, 2026.
2. Contract No. ARPA21-PRJC-026-BAR with the City of Barstow for the Barstow Cemetery Restroom Construction Project, in the not-to-exceed amount of $400,000, for the contract term of December 1, 2023 through December 31, 2026.
3. Contract No. ARPA21-PRJS-043-SAN with the San Bernardino City Unified School District for the Indian Springs High School Wellness Center Project, in the not-exceed-amount of $1,500,000, for the contract term of December 19, 2023 through December 31, 2026.
4. Contract No. ARPA21-PRJC-045-UPL with the City of Upland for the Upland Police Department Locker Room Improvement Project, in the not-exceed-amount of $500,000, for the contract term of January 1, 2024 through December 31, 2024.
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
Focus on Recovery and Resiliency Following Major Emergency Responses such as the December 2, 2015 Terrorist Attack (SB Strong) and the Global COVID-19 Pandemic.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). San Bernardino County received a direct allocation of $423.5 million under the American Rescue Plan Act - Coronavirus Local Fiscal Recovery Fund (ARPA Fund) to bolster the County’s response to the COVID-19 pandemic and its economic impact. The Board of Supervisors (Board) approved an expenditure plan for the use of these funds, known as the County Local Fiscal Recovery Spending Plan (Spending Plan), on June 8, 2021 (Item No. 121) and amended the plan on August 24, 2021 (Item No. 21). At the recommendation of the First, Third, Fourth, and Fifth District Board Offices, these projects are approved to proceed and be funded respectively by each District’s ARPA Fund. Sufficient appropriation is included in the ARPA Fund’s 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law and established the $350 billion Coronavirus State and Local Fiscal Recovery Fund to distribute resources to state and local governments throughout the nation.
The County established an ARPA Team who reviews all potential projects to determine eligibility for ARPA funding and if the project and use is in accordance with the Board approved Spending Plan. When projects are deemed eligible, then the ARPA Team works with the subrecipients to determine subrecipient compliance with ARPA guidelines, and subsequently initiates the contract process. On March 1, 2022 (Item No. 32), the Board authorized the Chief Executive Officer (CEO) to execute the Board-approved standard ARPA contract template with subrecipients and directed that ARPA contracts executed by the CEO be brought back to the Board for ratification within 30 days of contract execution. Monthly reporting has been provided to the Board detailing the status of ARPA contracts.
The Chino Hills Recycled Water Project involves the placement of a recycled water main along English Road to a termination point at English Springs Park. Ultimately, the additional recycled water capacity generated by the project will increase the amount of available potable water to supply approximately 360 households per year, resulting in cost savings to residents, the Chino Valley Unified School District, and the City of Chino Hills (Chino Hills) in irrigation costs. The projected expenditures of $1,000,000 will cover design, pipeline construction, and street repair. The Fourth District Board Office recommended proceeding with executing this project contract with Chino Hills. This contract was executed by the CEO on January 4, 2024.
The Barstow Cemetery Restroom Construction Project proposes the installation of a pre-fabricated restroom that meets Americans with Disabilities Act (ADA) requirements at Mountain View Memorial Park Cemetery that is a self-governed special district within the County. The Cemetery performs a critical service for the City of Barstow (Barstow) as well as the public and residents in the district. The Cemetery conducts an average of 110 funerals per year and provides services for an average of 73,700 visits per year. The projected expenditures of $400,000 will be used to install a pre-manufactured restroom that provides facilities for individuals with disabilities per ADA, employees, volunteers, and the general public. The First and Third District Board Offices recommended proceeding with executing this project contract with Barstow. This contract was executed by the CEO on January 4, 2024.
The San Bernardino City Unified School District (District) is planning to renovate approximately 2,000 square feet of existing space at the Indian Springs High Schools administrative building to construct a wellness center that will serve 2,000 students. The increased need for these services was further highlighted as students suffered from increased feelings of depression and additional health issues during the COVID-19 pandemic. The projected expenditures of $1,500,000 will cover the construction, including architecture, planning fees, and other related costs. The Fifth District Board Office recommended to proceed with executing this project contract with the District. This contract was executed by the CEO on December 28, 2023.
The Upland Police Department building was built in late 1989 in the City of Upland (Upland), and subsequently, an urgent need has been identified to replace and retrofit the male locker rooms, as well as to replace and expand the female locker rooms since both locker rooms are in disrepair and lack proper ventilation. The female locker room has an increased need to appropriately accommodate the consideration for future female staffing. By replacing and expanding the Upland Police Department locker rooms, Upland will improve government operations. The projected expenditure of $500,000 will be used to furnish new lockers and flooring, as well as rehabilitate shower surfaces. The Second and Fourth District Board Offices recommended proceeding with executing this project contract with Upland. This contract was executed by the CEO on December 28, 2023.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on January 3, 2024; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on December 29, 2023; Risk Management (Victor Tordesillas, Director, 386-8623) on December 28, 2023; Finance (William Walker, ARPA Project Analyst, 387-4227, Guy Martinez, ARPA Compliance Analyst, 387-5428, and Joon Cho, Chief Administrative Analyst, 387-5402) on December 27, 2023; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on January 4, 2024.