REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 23, 2024
FROM
Mark Wardlaw, Director, Land Use Services Department
SUBJECT
Title
Contracts for On-Call Demolition Services
End
RECOMMENDATION(S)
Recommendation
Approve contracts with the following vendors to provide on-call demolition services, with an aggregate amount not to exceed $3,000,000, for the period of January 29, 2024, through January 28, 2027, with the option to extend two additional one-year periods:
1. American Integrated Services Inc.
2. MEC, Inc.
3. S. Porter Inc.
4. Woody’s Demolition
(Presenter: Mark Wardlaw, Director, 387-4431)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
Provide for the Safety, Health, and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The aggregate costs for these services shall not exceed $3,000,000 for the period of January 29, 2024, through January 28, 2027. Sufficient appropriation has been included in the Land Use Services Department (LUS), Code Enforcement 2023-24 budget and will be included in future recommended budgets. The Department will return to the Board of Supervisors to request additional funding should any additional appropriations be required related to these services over the course of the contracts.
BACKGROUND INFORMATION
The Code Enforcement Division (Code Enforcement) of LUS administers enforcement activities to protect the public’s safety, welfare, and property value in accordance with state and local laws. Throughout the County unincorporated areas, there are hundreds of structures that meet the statutory definition found in the International Property Maintenance Code and incorporated in the County Code, as being unsafe or dangerous.
When possible, Code Enforcement uses administrative enforcement measures and the court system to compel the rehabilitation of these structures by owners or responsible parties. When rehabilitation is not feasible, demolition may be required to abate public hazards and ensure community safety. Derelict structures can constitute fire hazards and public nuisances, as they are linked to increased crime rates and declining property values. They also negatively impact the community’s sense of well-being.
Demolition of the unsafe structures also enhances the safety of the community and first responders. An approved list of prequalified vendors allows Code Enforcement to expedite the delivery of demolition and site clearance services on an as-needed basis. Code Enforcement staff will solicit bids from the prequalified vendors as projects are identified, and the most responsive bidders will be selected to provide the services.
PROCUREMENT
On August 22, 2023, Request for Proposal (RFP) No. LUSD24-LUS-5032 was released through the County’s Electronic Procurement System (ePro) to identify vendors for On-Call Demolition Services. LUS received proposals from the vendors listed below:
|
Vendor |
Location |
|
Woody’s Demolition |
Hesperia, CA |
|
MEC, Inc. |
Edwards Air Force Base, CA |
|
Environmental Klean-Up Services Inc. |
Riverside, CA |
|
S. Porter Inc. |
Big Bear Lake, CA |
|
American Integrated Services Inc. |
Wilmington, CA |
|
Servpro of Chino/Chino Hills |
Chino, CA |
|
Eagle Eye Demolitions, Inc. |
La Verne, CA |
An evaluation panel consisting of Code Enforcement staff evaluated the proposals based on qualifications and experience, technical review, cost, and references. The panel determined that the four vendors in the Recommendations have met the RFP requirements and are best qualified to provide the needed services. On November 1, 2023, Notice of Intent to Award letters were sent to all selected vendors. No protests were received during the 10-day appeal/protest period.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Daniel Pasek, Deputy County Counsel, 387-9000) on November 30, 2023; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on December 5, 2023; Finance (Penelope Chang, Administrative Analyst, 387-4886) on December 29, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on January 4, 2024.