REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 20, 2024
FROM
MARK MCCULLOUGH, Director, Fleet Management Department
SUBJECT
Title
Surplus and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare Equipment No. 002469, a 2015 Chevrolet Tahoe (VIN: 1GNSKBKCXFR589883) that is fully depreciated and has an estimated value of $12,362, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
2. Declare Equipment No. 002705, a 2013 Chevrolet Suburban (VIN: GNWK5EG0DR148018) that is fully depreciated and has an estimated value of $18,511, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
3. Declare Equipment No. 002719, a 2013 Chevrolet Suburban (VIN:1GNWK5EG2DR152006) that is fully depreciated and has an estimated value of $21,699, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
4. Declare Equipment No. 005862, a 2015 Ford F350 (VIN: 1FT8X3B65FEC64456) that is fully depreciated and has an estimated value of $11,921, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
5. Declare Equipment No. 005863, a 2015 Ford F350 (VIN: 1FT8X3B66FEC64448) that is fully depreciated and has an estimated value of $10,905, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
6. Declare Equipment No. 005894, a 2017 Chevrolet Silverado (VIN: 3GCUKREC1HG247327) that is fully depreciated and has an estimated value of $15,528, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
7. Declare Equipment No. 015305, a 2011 Ford F350 (VIN: 1FT8X3A67BEC53373) that is fully depreciated and has an estimated value of $13,599, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
8. Declare Equipment No. 015365, a 2016 Ford F350 (VIN: 1FT8X3B63GEB62235) that is fully depreciated and has an estimated value of $10,414, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
9. Declare Equipment No. 015369, a 2016 Ford F350 (VIN: 1FT8X3B68GEB62232) that is fully depreciated and has an estimated value of $12,913, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
10. Declare Equipment No. 020460, a 2012 Ford E150 (VIN: 1FMNE1BL6CDA17754) that is fully depreciated and has an estimated value of $10,175, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
11. Declare Equipment No. 020480, a 2017 Ford E350 (VIN: 1FTBW2YM0HKA28133) that is fully depreciated and has an estimated value of $16,231, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
12. Declare Equipment No. 020624, a 2011 Ford E350 (VIN: 1FTSS3EL3BDA81997) that is fully depreciated and has an estimated value of $12,181, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
13. Authorize the sale of the fixed assets identified in Recommendations No. 1 through 12 to be coordinated through the Purchasing Department, Surplus Property Division’s contracted auction vendors.
14. Authorize the Fleet Management Department to retain the proceeds from the sale of the fixed assets identified in Recommendations No. 1 through 12 to offset costs of future equipment purchases.
(Presenter: Mark McCullough, Director, 909-387-7870)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of these items will not result in the use of Discretionary General Funding (Net County Cost). The Fleet Management Department (Fleet) is an internal service fund, and its operational costs are financed through Board-approved rates charged to customers. The funds raised by the sale of the above-described fixed assets will be returned to Fleet to assist in the purchase of vehicles in the future as needed.
BACKGROUND INFORMATION
Fleet owns and maintains a number of vehicles and equipment pursuant to its mission of providing vehicles and services to other County departments. Fleet staff has determined that it is no longer economically beneficial to the department to continue to maintain and repair the surplus assets identified in Recommendations Nos. 1 through 12.
Disposing of these surplus assets aligns with the County and the Chief Executive Officer’s Goals and Objectives to Improve County Government Operations, and to Operate in a Fiscally Responsible and Business-Like Manner.
County Policy No. 12-18 requires Board of Supervisors approval to sell surplus equipment with an estimated value of $10,000 or more.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Fleet Management (Melanie Eustice, Deputy Director, 387-7849) on July 3, 2024; Purchasing (Lisa Zhu, Lead Buyer III, 387-7849) on July 5, 2024; County Counsel (Adam Ebright, Deputy County Counsel, 387-4229) on July 9, 2024; Finance (Penelope Chang, Administrative Analyst, 387-5423) on July 11, 2024; County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on July 26, 2024.