REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
February 11, 2025
FROM
NOEL CASTILLO, Director of Public Works - Special Districts
TERRY W. THOMPSON, Director, Real Estate Services Department
SUBJECT
Title
Lease Amendment with Lucerne Valley Senior Citizens, Inc. for a Community Center in Lucerne Valley
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RECOMMENDATION(S)
Recommendation
Acting as the Governing Body of County Service Area 29 - Lucerne Valley:
1. Find that approval of Amendment No. 1 to Lease Agreement No. 95-782 with Lucerne Valley Senior Citizens, Inc., for a senior center, is an exempt project under the California Environmental Quality Act Guidelines, Section 15301 - Existing Facilities (Class I).
2. Approve Amendment No. 1 to Lease Agreement No. 95-782, under San Bernardino County Code Section 18.0103, with Lucerne Valley Senior Citizens, Inc., to extend the term for three years, for the period of March 1, 2025, through February 29, 2028, update the utilities language, and add one two-year option to extend the term for the continued use of a community center, located at 33187 Old Woman Springs Road, County Service Area 29, Lucerne Valley, for a no fee agreement.
3. Direct the Real Estate Services Department to file the Notice of Exemption in accordance with the California Environmental Quality Act.
(Presenter: Terry W. Thompson, Director, Real Estate Services Department, 387-5000)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of Amendment No. 1 (Amendment) to Lease Agreement No. 95-782 (Lease) will not result in the use of Discretionary General Funding (Net County Cost). County Service Area 29 - Lucerne Valley (CSA-29) will receive no fee for the use of the senior center. Lucerne Valley Senior Citizens, Inc. will be responsible for all utilities, interior maintenance, and maintenance of the pergola, located at 33187 Old Woman Springs Road, Lucerne Valley.
BACKGROUND INFORMATION
On August 22, 1995 (Item No. 52), the Board of Supervisors (Board) approved the Lease that automatically renewed every year, with Lucerne Valley Senior Citizens, Inc., for approximately 5,000 square feet of a community center, located at 33187 Old Woman Springs Road in Lucerne Valley, known as CSA-29. The original term of the Lease was for the period of September 1, 1995, through August 31, 1996, with automatic one-year renewals. The Lease has continued to renew annually on a no fee basis with the tenant being responsible for interior maintenance and 75% of all utility fees.
The Department of Public Works - Special Districts (SDD) requested that the Real Estate Services Department (RESD) add a term to the Lease for a three-year period from March 1, 2025, through February 29, 2028, include a two-year option to extend the term of the Lease, update the maintenance provision for the tenant to maintain the interior and a wood patio shade structure, and update the utilities to be paid 100% by the tenant, for the continued use of the community center for Lucerne Valley senior citizens use in the Lucerne Valley area.
San Bernardino County Code Section 18.0103 allows leases and licenses of a duration not exceeding five years and having an estimated monthly rental or use fee of not exceeding $5,000 may be excluded from the bidding procedures of §18.0101 provided that the actual monthly rental or use fee of the executed lease or license shall not exceed $5,000, the term of the executed lease or license shall not exceed five years. Notice has been given pursuant to Government Code §6061, posted in the Office of the County Clerk on January 23, 2025.
The project to approve the Amendment was reviewed pursuant to the California Environmental Quality Act (CEQA) and determined to be categorically exempt under CEQA Guidelines Section 15301 - Existing Facilities (Class I), because there is no possibility that the leasing of the subject property will have a significant effect on the environment. Accordingly, no further action is required under CEQA.
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Summary of Lease Terms |
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Lessee: |
Lucerne Valley Senior Citizens, Inc. Wanda Gilmore, President |
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Location: |
33187 Old Woman Springs Rd, Lucerne Valley, CA 92356 |
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Size: |
Approximately 5,000 square feet of community center space |
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Term: |
Three years, March 1, 2025, through February 29, 2028 |
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Options: |
One two-year option to extend |
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Rent: |
No Fee Agreement |
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Annual Increases: |
None |
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Improvement Costs: |
None |
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Custodial: |
Provided by Lessee |
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Maintenance: |
Provided by Lessee for interior maintenance and maintenance on the wood patio shade structure |
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Utilities: |
Lessee pays for 100% of the utility payments |
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Insurance: |
The Certificate of Liability Insurance, as required by the Lease, is on file with RESD |
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Holdover: |
Month-to-month basis upon the same provisions of the Lease |
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Right to Terminate: |
Both parties have the Right to Terminate with 30-Days’ Notice |
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Parking: |
Sufficient for Lessee’s needs |
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (John Tubbs II, and Aaron Gest, Deputies County Counsel, 387-5455) on January 21, 2025; Special Districts (Henry Mac, Division Manager, 386-8822, and Frank Haggard, Regional Manager, 760-366-8415) on January 8, 2025; Purchasing Department (Ariel Gill, Supervising Buyer, 387-2070) on January 14, 2025; Finance ( Eduardo Mora, 387-4376, Administrative Analyst and Amanda Trussell, Principal Administrative Analyst, 387-4773) on January 27, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on January 27, 2025.
(BR: 531-2674)