REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF THE IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
AND RECORD OF ACTION
February 11, 2025
FROM
DIANA ALEXANDER, Assistant Executive Officer, Human Services
ROXANNE J. YOUNG, Executive Director, In-Home Supportive Services Public Authority
SUBJECT
Title
Amendment to Employment Contract Templates for the In-Home Supportive Services Public Authority
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of San Bernardino County:
a. Rescind Item No. 73 from the January 14, 2025 Board Agenda in its entirety.
b. Approve Amendment No. 1, retroactively effective January 10, 2025, to the following Standard Employment Contract Templates for the In-Home Supportive Services Public Authority approved by the Board of Supervisors on January 11, 2022, Item No. 46, extending the contract expiration date from January 10, 2025 to January 9, 2026:
i. Office Assistant II
ii. Office Assistant III
iii. Office Assistant IV
iv. Social Worker II
v. Staff Analyst II
c. Authorize the Assistant Executive Officer, on behalf of San Bernardino County, to execute Amendment No. 1 for the existing employment contracts in effect as of January 10, 2025, and modify and execute the Standard Employment Contract Templates for any new contract employees on or after January 11, 2025, consistent with Recommendation No. 1.b.
2. Acting as the governing body of the In-Home Supportive Services Public Authority:
a. Rescind Item No. 73 from the January 14, 2025 Board Agenda in its entirety.
b. Approve Amendment No. 1, retroactively effective January 10, 2025, to the following Standard Employment Contract Templates for the In-Home Supportive Services Public Authority approved by the Board of Supervisors on January 11, 2022, Item No. 46, extending the contract expiration date from January 10, 2025 to January 9, 2026:
i. Office Assistant II
ii. Office Assistant III
iii. Office Assistant IV
iv. Social Worker II
v. Staff Analyst II
c. Authorize the Executive Director of the In-Home Supportive Services Public Authority, to execute Amendment No. 1 for the existing employment contracts in effect as of January 10, 2025, and modify and execute the Standard Employment Contract Templates for any new contract employees on or after January 11, 2025, consistent with Recommendation No. 2.b.
(Presenter: Roxanne J. Young, Executive Director, 891-9102)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The total estimated annual cost is 100% funded by state and federal funds. Adequate appropriation and revenue have been included in the In-Home Supportive Services Public Authority (IHSS PA) 2024-25 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The In-Home Supportive Services (IHSS) program was created in 1973 to serve elderly, blind, or disabled individuals who are not able to remain in their homes without assistance. Some of the services provided include meal preparation, house cleaning, and assistance with personal care. Ordinance No. 3842, adopted by the County on January 8, 2002 (Item No. 58), established the IHSS PA to act as the employer for the County IHSS providers pursuant to Welfare and Institution Code (WIC) section 12301.6, subdivision (c)(1), and to perform other IHSS functions as required by WIC section 12301.6, subdivision (e).
IHSS PA facilitates the enrollment of approximately 18,000 service providers to provide care and assistance to IHSS clients. IHSS PA staff process approximately 1,460 new provider applications each month, including fingerprinting and background checks through the Department of Justice (DOJ). To ensure IHSS PA employment positions are filled expeditiously, when turnover occurs, IHSS PA is requesting approval of Standard Employment Contract Templates (Templates) to be executed by the Executive Director IHSS PA, or the Assistant Executive Officer.
On January 14, 2025 (Item No. 73), the Board of Supervisors (County Board) and the Board of Directors for IHSS PA (IHSS PA Board) approved a new Standard Employment Contract Templates effective upon execution through January 10, 2028, for the following IHSS PA positions: Office Assistant II, Office Assistant III, Office Assistant IV, Social Worker II, and Staff Analyst II.
IHSS PA has since determined that it needs to re-evaluate some of the terms in the new Standard Employment Contract Templates. As a result, it is recommended that both the County Board and the IHSS PA Board rescind the actions taken on January 14, 2025 (Item No. 73) regarding the new Standard Employment Contract Templates.
In order for the existing contracts and new contracts to proceed beyond January 10, 2025, it is recommended that both the County Board and the IHSS PA Board approve Amendment No. 1 to the Standard Employment Contract Templates approved by both boards on January 11, 2022, to extend the termination date retroactively, from January 10, 2025, through January 9, 2026. It is also recommended that the County Board and IHSS PA Board each authorize the Assistant Executive Officer and the Executive Director, respectively, to execute Amendment No. 1 for the existing employment contracts in effect as of January 10, 2025, and modify and execute the Standard Employment Contract Templates for any new contract employees on or after January 11, 2025 consistent with Recommendation Nos. 1.b and 2.b.
The Office Assistant II position provides general information, requests and accepts IHSS PA provider records such as fingerprinting paperwork and DOJ background checks, schedules appointments and meetings, sorts and distributes mail, and serves as the point of contact for IHSS PA providers and clients.
The Office Assistant III position processes fingerprint paperwork, assists with training activities for clients and providers, and assists with the Provider Benefits Program of IHSS PA.
The Office Assistant IV position is responsible for the security, confidentiality, and maintenance of IHSS PA provider records, prepares statistical reports, conducts training classes for up to 50 IHSS PA providers, and performs complex clerical work.
The Social Worker II position provides complex social work guidance and service coordination, conducts home visits, completes Adult Protective Services and fraud referrals, determines eligibility and social service needs, and facilitates training for IHSS PA consumers and providers. This position also assists with matching IHSS PA providers to clients in need of caregiver services.
The Staff Analyst II position plans and coordinates studies of administrative and operational activities, analyzes and makes recommendations in the development of various budgets and fiscal procedures, recommends and establishes contract forms and procedures, and prepares grant applications.
The recommended Templates shall be effective as described above, subject to the termination provision of the contract. Notwithstanding the foregoing, either party may terminate the contract at any time without cause, upon 14 days prior written notice to the other party. The County and the IHSS PA may terminate the contract immediately for just cause.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on January 31, 2025; County Counsel (Scott Runyan, Principal Assistant County Counsel, 387-5455) on February 3, 2025; Human Resources (Gina King, Assistant Director, 387-5570) on January 31, 2025; Finance (Allegra Pajot, Administrative Analyst, 388-0218) on January 31, 2025; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0332) on January 31, 2025.