REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
February 25, 2025
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with West Valley Water District to contribute funding from the 2024-25 Fifth District’s Board of Supervisors Discretionary Fund - District Specific Priorities Program budget towards the Bloomington Alleyway Water Main Replacement Project - Phase 3C, for the replacement of water infrastructure in the community of Bloomington, including pipelines and fire hydrants, in the amount not-to-exceed $1,520,000, for the period of February 25, 2025, through February 24, 2027.
2. Approve an allocation of $200,000 from the 2024-25 Second District’s Board of Supervisors Discretionary Fund - District Specific Priorities Program budget to the Land Use Services Planning budget, for the Placeworks, Inc. contract for technical assessment services in the Fontana Sphere of Influence development.
3. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact section (Four votes required).
(Presenter: Matthew Erickson, County Chief Financial Officer, 387-5423)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18), November 16, 2021 (Item No. 33), February 6, 2024 (Item No. 61), and June 11, 2024 (Item No. 110), the Board of Supervisors (Board) approved an allocation of $4 million, $7 million, $6 million, and $3 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget.
The project under Recommendation No. 1 will be funded by the Fifth District’s Priorities Program budget.
The project under Recommendation No. 2 will be funded by the Second District’s Priorities Program budget, which calls for the following budget adjustments listed under Recommendation No. 3:
|
Fund Center |
G/L Account |
Description |
Amount |
Action |
|
1022001000 |
55405012 |
Services and Supplies Transfers Out |
$200,000 |
Increase |
|
1022001000 |
53003305 |
Countributions to Other Agencies |
$200,000 |
Decrease |
|
6950001000 |
55415013 |
Services and Supplies Transfers In |
$200,000 |
Increase |
|
6950001000 |
52002445 |
Other Professional & Specialized Services |
$200,000 |
Increase |
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life and meet the needs of the County’s residents. Projects under the Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
The contract under Recommendation No. 1 assists the Fifth District’s residents by helping replace old, undersized water lines and installing 10 new fire hydrants in the community of Bloomington in Phase 3C of the Bloomington Alleyway Water Main Replacement Project. This project promotes the health and safety of the residents of Bloomington by improving the reliability of water service and improving fire flows and emergency response capabilities.
Recommendation No. 2 provides funding for the County Land Use Services Department (LUS) Planning Division’s contract with PlaceWorks, Inc. (Contract), executed on December 27, 2024, in the not-to-exceed amount of $200,000, for the term of December 9, 2024, through December 8, 2027. The Contract will help ensure development of a well-planned, balanced and sustainable county as PlaceWorks, Inc. will provide consulting services and develop planning solutions for long-term development in the unincorporated areas within the Fontana Sphere of Influence with a two-phased approach:
• Phase I: A technical assessment addressing market demand, infrastructure needs, transportation capacity, and urban design and policy standards.
• Phase II: Potential implementation, contingent on Phase I outcomes and Board approval.
Recommendation No. 3 will allocate sufficient appropriations in the 2024-25 LUS Planning budget to commence and complete Phase I.
Under the Board Discretionary Fund Priorities Program contract terms, the CEO, at the direction of the identified Supervisor, may extend the terms of the contract in Recommendation No. 1, in writing, under the following conditions:
a. In aggregate, all extensions do not exceed 12 calendar months;
b. Is specifically requested by the contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of the County and contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program with community partners must be for projects or services of $10,000 or more as described in County Policy 05-10. Additionally, contracts that include non-profit organizations, government entities, or educational institutions are non-competitive. Contracts with community partners that include for-profit organizations are to be processed according to existing County procurement policies. Contracts with other government agencies or for-profit organizations require a matching contribution of at least 25% of the proposed projects. All contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455; Jason Searles, Supervising Deputy County Counsel, 387-5455) on January 29, 2025; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor-Controller Manager, 382-7022) on January 31, 2025; Finance (Penelope Chang, 387-4886, Iliana Rodriguez, 387-4205, Administrative Analysts) on February 3, 2025; and County Finance and Administration (Stephenie Shea, 387-5423, Robert Saldana, 387-4342, Deputy Executive Officers) on February 3, 2025.