REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 29, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
ANDREW GOLDFRACH, ARMC Chief Executive Officer, Arrowhead Regional Medical Center
SUBJECT
Title
Construction Contract with Healthcare Design & Construction, LLC for the Arrowhead Regional Medical Center Bi-Plane Angio Room in Colton
End
RECOMMENDATION(S)
Recommendation
1. Approve the following addenda to the bid documents for the Arrowhead Regional Medical Center Bi-Plane Angio Room Project:
a. Addendum No. 1, dated February 3, 2025, providing revised bid documents, instructions to bidders, and bidder qualification form.
b. Addendum No. 2, dated February 10, 2025, providing clarification to contractors’ questions, updated bid documents, and revised the deadline for proposals from February 20, 2025, to February 25, 2025.
2. Award construction contract to Healthcare Design & Construction, LLC, for the Arrowhead Regional Medical Center Bi-Plane Angio Room Project in Colton, in the amount of $13,915,578, which includes Additive Alternate No. 1 in the amount of $376,456, for Building Information Modeling, for a contract period of 550 calendar days.
3. Authorize the Director of Project and Facilities Management Department to order any necessary changes or additions in the work being performed under the contract, for a total not to exceed $210,000, pursuant to Public Contract Code Section 20142.
4. Authorize the Director of Project and Facilities Management Department to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve ARMC County Hospital Operations.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost).
The Arrowhead Regional Medical Center (ARMC) Bi-Plane Angio Room (Project) (WBSE 10.10.0248) budget of $32,375,067 is comprised of the following components:
|
Description |
Amount |
|
Project Design |
$ 3,204,829 |
|
Project Management, Inspections and Testing |
$ 1,760,298 |
|
Furniture, Fixtures and Equipment |
$ 12,589,424 |
|
Construction |
$ 14,114,777 |
|
Innovation and Technology Department |
$ 705,739 |
|
Total |
$ 32,375,067 |
This Capital Improvement Project was originally approved by the Board of Supervisors (Board) on December 6, 2016 (Item No. 34), as part of the First Quarter Budget Report - Maintenance and Capital Improvement Program for 2016-17.
The project was subsequently included as part of the 2019-20 Capital Improvement Program (CIP) budget approved by the Board on December 17, 2019 (Item No. 22).
On December 17, 2024, the Board approved a total project budget of $30,368,622. As part of the 2024-25 Mid-Year Budget Report approved by the Board on February 25, 2025, the Project budget was increased by $2,006,445, transferred from Arrowhead Regional Medical Center’s (ARMC) Residual Budget to the Project. Sufficient appropriation and revenue are included in the 2024-25 CIP budget to award this contract.
BACKGROUND INFORMATION
The recommended action will award a construction contract to Healthcare Design & Construction, LLC for the Project located in Colton, which will remodel approximately 7,400 square feet of space in the hospital, to provide two hybrid operating rooms, four pre/post anesthesia care units, and support spaces. The contract sum includes Additive Alternate No. 1 in the amount of $376,456, for the furnishing of all labor, materials, and equipment necessary to perform Building Information Modeling coordination, including clash detection, model updates, and coordination with subcontractors.
On December 17, 2024 (Item No. 67), the Board found the Project to be categorically exempt from further review under Section 15301, Class 1 subsections (a) and (e), Existing Facilities, of the California Environmental Quality Act (CEQA) Guidelines (Title 14, California Code of Regulations). No additional CEQA review is required at this time.
This Project is consistent with County Administrative Office approved CIP Project No. 17-114.
PROCUREMENT
On December 17, 2024 (Item No. 67), the Board authorized Project and Facilities Management Department (PFMD), to advertise for competitive bids via Request for Proposals ANE223-ANE2C-5685 in the San Bernardino Sun, and on the County Electronic Procurement Network (ePro) on December 20, 2024. On January 16, 2025, at 8:00 A.M., contractors attended a mandatory job walk. On February 3, 2025, Addendum 1 was published for all bidders clarifying project specifications. On February 10, 2025, Addendum 2 was posted for all bidders providing additional responses to bidder inquiries and extending the deadline for proposals to February 25, 2025. On February 25, 2025, at 10:00 A.M., one bid was received from Healthcare Design & Construction, LLC, from Tustin, CA, for $13,915,578.
PFMD recommends the Board award the construction contract to Healthcare Design & Construction, LLC, the only responsive and responsible bidder.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-5455) March 17, 2025; Arrowhead Regional Medical Center (Andrew Goldfrach, ARMC Chief Executive Officer, 580-6170) on March 18, 2025; Purchasing (Dylan Newton, Buyer III, 387-2148) on March 19, 2025; Project and Facilities Management (Robert Gilliam, Chief of Project Management, 387-5000) on March 19, 2025; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285) on April 8, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on April 14, 2025.
(GS: 387-5000)