REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 29, 2025
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Interim Use Permit with Southern California Edison for the Annual Southern California Edison Picnic and Lineman’s Rodeo Event at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Interim Use Permit with Southern California Edison for the use of a portion of Prado Regional Park, located in the City of Chino, to hold the Annual Southern California Edison Picnic and Lineman’s Rodeo Event occurring Saturday, May 31, 2025, with related camping, set up, and tear down beginning May 19, 2025, through June 6, 2025, for a minimum total revenue amount of $30,630.
(Presenter: Jose Canedo, Deputy Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Interim Use Permit (Permit) does not require the use of Discretionary General Funding (Net County Cost). Under this Permit, Southern California Edison (Permittee) will pay the Regional Parks Department (Department) a total of $30,630, as detailed in the table below. The following fees are consistent with the Board of Supervisor’s (Board) approved 2024-25 fee schedule:
|
Fee Description |
Dates |
Amount |
|
Event Contract Preparation Fee |
One Time |
$200 |
|
Multi-Purpose Room used for two days at $500 per day |
May 31-June 1, 2025 |
$1,000 |
|
One acre of open space for nineteen days at $500 per acre, per day |
May 19-June 6, 2025 |
$9,500 |
|
69 Full-Hookup Campsites for two nights at $55 per Campsite, per night |
May 31-June 1, 2025 |
$7,590 |
|
Three Full-Hookup Campsites for 11 nights at $45 per Campsite, per night |
May 19-22, 2025 May 27-29, 2025 June 2-5, 2025 |
$1,485 |
|
Three Full-Hookup Campsites for five nights at $55 per Campsite, per night |
May 23-26 & 30, 2025 |
$825 |
|
10 Tent Group Campsites for two nights at a cost of $100 per Campsite, per night |
May 31-June 1, 2025 |
$2,000 |
|
Tally Fee |
One Time |
$30 |
|
800 pre-paid vehicle entries at a rate of $10 per vehicle |
One Time |
$8,000 |
|
Total |
|
$30,630 |
The Permittee will also submit a $10,000 deposit to be used to pay for any damages incurred due to the Permittee’s use of Prado Regional Park (Park) during the Annual Southern California Edison Picnic and Lineman’s Rodeo Event (Event). The Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals and securing the required insurance for this Event. Each group tent site is allowed 20 campers at the base rate, and any additional campers will be charged $5 per camper, per night.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks, including Prado Regional Park, located in the City of Chino, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and the Permittee allows for a portion of the Park to host the Permittee’s Annual Event, which includes a company picnic, camping, and the Lineman Rodeo.
The Event will not impact the areas generally used by the public for day-use activities, such as the soccer and baseball fields, playground, zero-depth water park, disc golf course, trails, and the front area of the Park. All fees charged to the Permittee are consistent with the 2024-25 Board approved fee schedule.
The Permittee will host the Event for its employees. Permittee has held this Event at the Park for the last seven years, except in 2020 due to the COVID pandemic. This Event will consist of a variety of lineman’s tasks including, but not limited to, pole climbing, a picnic with catered food, bouncers, and other family activities. In addition, the Permittee will provide portable restrooms and trash receptacles for the Event. The Department and Permittee will have staff present during the Event. The Permittee is expected to return the Park to its original condition when the Event is done, and any damage will be assessed as a condition of the deposit requirement.
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on February 26, 2025; Finance (Elias Duenas, Administrative Analyst, 387-4052) on March 22, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on March 28, 2025.