REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 29, 2025
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendment to Lease Agreement with Baker Community Services District for Land in Baker
End
RECOMMENDATION(S)
Recommendation
1. Find that approval of Amendment No. 10 to Lease Agreement No. 79-265 with Baker Community Services District, for approximately 1.5 acres of land, is an exempt project under the California Environmental Quality Act Guidelines, Section 15301 - Existing Facilities (Class I).
2. Approve Amendment No. 10 to Lease Agreement No. 79-265 with Baker Community Services District, for approximately 1.5 acres of land in Baker, for the Sheriff/Coroner/Public Administrator to exercise one of the two existing five-year options to extend the term, for the period of June 1, 2025, through May 31, 2030, following a permitted holdover period of June 1, 2024, through May 31, 2025, add two five-year options to extend the term, and increase the total contract amount by $9,000, from $75,000 to $84,000.
3. Direct the Real Estate Services Department to file the Notice of Exemption in accordance with the California Environmental Quality Act.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not require additional Discretionary General Funding (Net County Cost). The total cost of Amendment No. 10 (Amendment) to Lease Agreement No. 79-265 (Lease) is $9,000. Lease Payments will be made from the Real Estate Services Department’s (RESD) Rents budget (7810001000) and reimbursed from the Sheriff/Coroner/Public Administrator (Sheriff) budget (4430001000). Sufficient appropriation is included in the RESD’s and Sheriff's 2024-25 budget and will be included in future recommended budgets. Annual Lease costs are as follows:
|
Year |
Annual Cost |
|
*June 1, 2024, through May 31, 2025 |
$1,500 |
|
June 1, 2025, through May 31, 2026 |
$1,500 |
|
June 1, 2026, through May 31, 2027 |
$1,500 |
|
June 1, 2027, through May 31, 2028 |
$1,500 |
|
June 1, 2028, through May 31, 2029 |
$1,500 |
|
June 1, 2029, through May 31, 2030 |
$1,500 |
|
Total Cost |
$9,000 |
*Holdover period
BACKGROUND INFORMATION
The Amendment will amend the Lease for approximately 1.5 acres of land for the Sheriff, by renewing the term by five additional years, exercising one of the two existing five-year options to extend the term, for an extended contract period of June 1, 2025, through May 31, 2030, following a permitted holdover period of June 1, 2024, through May 31, 2025. Additionally, this Amendment adds two five-year options to extend the term of the lease due to the ongoing need for housing deputies assigned to the Baker area.
On May 14, 1979, the Board of Supervisors (Board) approved the Lease, for $7,500, with two five-year options to extend for a 3-acre site, on which two mobile homes were installed by the County to be used by the Sheriff for deputy housing in the Baker area. The original term was from June 1, 1979, through May 31, 1984. In the 45 years since the Lease was originally approved, the Board has approved nine amendments to reduce the acreage to 1.5 acres, extend the term through May 31, 2024, and add additional five-year options to renew the term.
|
Amendment No. |
Approval Date |
Item No. |
Amendment Amount |
|
1 2 3 4 5 6 7 8 9 |
October 21, 1985 April 24, 1989 March 8, 1994 April 8, 1997 July 27, 1999 June 8, 2004 October 20, 2009 May 20, 2014 May 21, 2019 |
29 28 28 8 21 56 66 67 90 |
$7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 |
|
Total |
|
|
$67,500 |
The Sheriff requested the RESD to extend the term of the Lease by exercising a five-year option to renew. This Amendment renews the term for five years through May 31, 2030, adjusts the rent schedule, and adds two five-year options to extend the term. All other terms of the Lease will remain the same.
|
Summary of Lease Terms |
|
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Lessor: |
Baker Community Services District Renee Jacobson, President |
|
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Location: |
56755-56778 Park Avenue, Baker, Assessor’s Parcel Number 0544-291-52-0000 |
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Size: |
1.5 acres |
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Term: |
Five years, commencing June 1, 2025 |
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Options: |
Three five-year options |
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Rent: |
Annual: $1,500 |
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*Low-range for comparable facilities in the Baker area per the competitive set analysis on file with RESD |
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Annual Increases: |
None |
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Improvement Costs: |
None |
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Custodial: |
Provided by Sheriff for mobile homes |
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Maintenance: |
Provided by Sheriff for mobile homes |
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Insurance: |
The Certificate of Liability Insurance, as required by the Lease, is on file with RESD |
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Holdover: |
Upon the end of the term, if permitted by Lessor, the Lease shall continue on a month-to-month term upon the same terms and conditions, including rent, which existed at the time of expiration |
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Right to Terminate: |
County has the right to terminate with 90-days' written notice |
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Parking: |
Sufficient for County needs |
PROCUREMENT
The Lease is excepted from the provisions of County Policy 12-02 - Leasing Privately Owned Real Property for County Use because it is owned by a governmental agency.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (John Tubbs II, and Grace B. Parsons, Deputies County Counsel, 387-5455) on April 17, 2025; Sheriff (Jose Torres, Administrative Manager, 387-3648) on April 17, 2025; Purchasing (Dylan Newton, Buyer III, 387-3377) on April 17, 2025; Finance (Erika Rodarte, 387-4919, and Eduardo Mora, 387-4376, Administrative Analysts) on April 8, 2025; and County Finance and Administration (Paloma Hernandez-Barker , Deputy Executive Officer, 387-5423) on April 14, 2025.
(BR: 531-2674)