REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 29, 2025
FROM
ARLENE MOLINA, Director, Preschool Services Department
SUBJECT
Title
Grant Award from the United States Department of Health and Human Services for the Head Start, Early Head Start, and Early Head Start - Child Care Partnership Programs
End
RECOMMENDATION(S)
Recommendation
1. Accept a grant award (Award No. 09CH011719-05-02) from the United States Department of Health and Human Services, Administration for Children and Families, for the continued support of the Head Start, Early Head Start, and Early Head Start - Child Care Partnership programs, carrying over grant funds in the amount of $40,202,117, for the period of July 1, 2024 through June 30, 2025.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the following adjustments to the Preschool Services Department’s Fiscal Year 2024-25 budget as indicated in the Financial Impact section (Four votes required).
(Presenter: Arlene Molina, Director, 383-2078)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT.
This item does not impact Discretionary General Funding (Net County Cost). The current grant award from the United States Department of Health and Human Services, Administration for Children and Families (ACF) for the Head Start Preschool (HSP), Early Head Start (EHS), and Early Head Start - Child Care Partnership (EHS-CCP) Programs is $66,032,669. A budget adjustment increase of $40,202,117 is requested for a total of $106,234,786. The grant requires a 20% non-federal share match of the total program cost, amounting to $10,050,529. The Preschool Services Department (PSD) will meet the non-federal match requirement through non-federal share donations of goods, services, volunteerism, and reduced rates for goods and services.
PSD requests the following budget adjustments to the 2024-25 budget.
|
Funding Center |
Commitment Item/GL |
Description |
Action |
Amount |
WBSE |
|
5910002220 |
52002130 |
Non inventoriable Equipment |
Increase |
$1,300,000 |
N/A |
|
5910002220 |
52002116 |
Computer Hardware Expense |
Increase |
$500,000 |
N/A |
|
5910002220 |
52002445 |
Other Professional & Specialized Services |
Increase |
$4,902,117 |
N/A |
|
5910002220 |
52002301 |
Classroom Supplies |
Increase |
$600,000 |
N/A |
|
5910002220 |
55405012 |
Services & Supplies Transfers Out |
Increase |
$600,000 |
N/A |
|
5910002220 |
54104010 |
Improvements to Land |
Increase |
$2,700,000 |
N/A |
|
5910002220 |
54304030 |
Structures & Improvement to Structures |
Increase |
$1,800,000 |
N/A |
|
5910002220 |
54404040 |
Equipment |
Increase |
$4,800,000 |
N/A |
|
5910002220 |
55305030 |
Operating Transfers Out |
Increase |
$23,000,000 |
N/A |
|
5910002220 |
40509030 |
Federal Aid for Day Care |
Increase |
$40,202,117 |
N/A |
BACKGROUND INFORMATION
PSD operates the HSP, EHS, EHS-CCP and State Preschool programs by providing direct services to eligible children and families throughout San Bernardino County. The programs provide education, health, cognitive, social/emotional, physical growth and development, and parent-involvement services for children ages 0 to 5 with the overall goal of increasing the school readiness of young children from economically disadvantaged families.
The recommended grant award allows for the carrying forward of unobligated funds from PSD’s prior program years within the total five-year grant period to provides for HSP, EHS, and EHS-CCP programs.
A separate item will be presented to the Board of Supervisors (Board) at a later date for consideration to use the grant award funds for a new Child Development Center. The Child Development Center will accommodate up to five classrooms, support areas, staff work and meeting areas, and an exterior playground area. The grant award will also be used to improve and purchase classroom supplies for multiple preschool sites, and to purchase equipment for the department.
On September 24, 2024 (Item No. 42), the Board approved a grant award Contract No. 24-939 (Award No. 09CH011719-05-00) in the amount of $33,016,334.
On November 5, 2024 (Item No. 26), the Board approved an additional grant award Contract No. 24-1085 (Award No. 09CH011719-05-01) in the amount of $33,016,335 for a combined total of $66,032,669 from ACF for continued support of the HSP, EHS, and EHS - CCP programs, for the period of July 1, 2024, through June 30, 2025.
This item will approve the carryover of grant funds from ACF from prior grant years in the amount $40,202,117, for the period of July 1, 2024 through June 30, 2025, bringing the total grant award amount to $106,234,786.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on March 31, 2025; Finance (Allegra Pajot, Administrative Analyst, 388-0218) on April 9, 2025; Auditor-Controller/Treasurer/Tax Collector (Vanessa, Doyle Chief Deputy Controller, 382-3195) on April 11, 2025; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0332) on April 11, 2025.