REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 20, 2026
FROM
MARK MCCULLOUGH, Director, Fleet Management Department
SUBJECT
Title
Surplus Declaration and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare the following fixed assets as surplus and no longer necessary to meet the needs of the County Fleet Management Department:
a. Equipment No. 001755, a 2020 Ford Fusion (Vehicle Identification Number 3FA6P0G70LR113577) that is fully depreciated and has an estimated value of $11,725.
b. Equipment No. 002742, a 2017 GMC Yukon (Vehicle Identification Number 1GKS2BKC1HR121377) that is fully depreciated and has an estimated value of $13,911.
c. Equipment No. 005630, a 2014 Ford F150 4x4 (Vehicle Identification Number 1FTFX1EF2EKD62352) that is fully depreciated and has an estimated value of $11,295.
d. Equipment No. 005795, a 2013 Ford F150 4x4 (Vehicle Identification Number 1FTFX1EF0DKE57474) that is fully depreciated and has an estimated value of $11,011.
e. Equipment No. 005942, a 2015 Ford F350 4x4 (Vehicle Identification Number 1FT8X3B69FEC64542) that is fully depreciated and has an estimated value of $11,034.
f. Equipment No. 008613, a 2013 Ford F550 Service Truck (Vehicle Identification Number 1FDUF5HY8DEA92986) that is fully depreciated and has an estimated value of $11,000.
g. Equipment No. 008620, a 2013 Ford F550 Service Truck (Vehicle Identification Number 1FDUF5HY6DEA92985) that is fully depreciated and has an estimated value of $11,000.
h. Equipment No. 015043, a 2018 Ford F150 4x4 (Vehicle Identification Number 1FTEX1EB7JKD60180) that is fully depreciated and has an estimated value of $11,408.
i. Equipment No. 015115, a 2011 Ford F550 (Vehicle Identification Number 1FDUF5HY2BEB90747) that is fully depreciated and has an estimated value of $11,000.
j. Equipment No. 015300, a 2017 Ford F350 4x4 (Vehicle Identification Number 1FT8X3B64HEB79787) that is fully depreciated and has an estimated value of $10,500.
k. Equipment No. 015325, a 2012 Ford F550 Stake Bed (Vehicle Identification Number 1FD0W5HY3CEC69389) that is fully depreciated and has an estimated value of $13,000.
l. Equipment No. 015381, a 2017 Ford F350 (Vehicle Identification Number 1FT8X3B63HEB79635) that is fully depreciated and has an estimated value of $22,320.
m. Equipment No. 015388, a 2017 Ford F350 4x4 (Vehicle Identification Number 1FT8X3B68HEB79629) that is fully depreciated and has an estimated value of $14,580.
n. Equipment No. 015390, a 2017 Ford F350 4x4 (Vehicle Identification Number 1FT8W3B61HEB79622) that is fully depreciated and has an estimated value of $22,390.
o. Equipment No. 015422, a 2018 Ford F350 4x4 (Vehicle Identification Number 1FT8X3B60KEC34713) that is fully depreciated and has an estimated value of $16,190.
p. Equipment No. 015711, a 2019 Ford F350 (Vehicle Identification Number 1FT8X3B61KED68923) that is fully depreciated and has an estimated value of $19,910.
q. Equipment No. 020630, a 2020 Ford Transit Cargo 350 (Vehicle Identification Number 1FTBW1Y88LKA25437) that is fully depreciated and has an estimated value of $15,250.
r. Equipment No. 020699, a 2019 Ford Transit Cargo 350 (Vehicle Identification Number 1FTBW2YM2KKA53607) that is fully depreciated and has an estimated value of $15,330.
s. Equipment No. 020798, a 2014 Chevrolet Express 15 Pass Van (Vehicle Identification Number 1GAZGZFA5E1198124) that is fully depreciated and has an estimated value of $22,440.
t. Equipment No. 020827, a 2017 Ford Transit 15 Pass Van (Vehicle Identification Number 1FBZX2YM6HKA57068) that is fully depreciated and has an estimated value of $15,285.
2. Authorize the sale of the fixed assets identified in Recommendation No. 1 to be coordinated through the Purchasing Department, Surplus Property Division’s contracted auction vendors.
3. Authorize the Director of Fleet Management to execute all necessary documentation to transfer title and release of liability for the fixed assets identified in Recommendation No. 1.
4. Authorize the Fleet Management Department to retain the proceeds from the sale of the fixed assets identified in Recommendation No. to offset costs of future equipment and vehicle purchases.
(Presenter: Mark McCullough, Director, 387-7870)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Fleet Management Department (Fleet) is an internal service fund, and its operational costs are financed through Board of Supervisors (Board) approved rates charged to customers. The proceeds raised by the sale of the above-described fixed assets will be returned to Fleet to assist in the purchase of equipment and vehicles in the future, as needed.
BACKGROUND INFORMATION
Fleet owns and maintains a number of vehicles and equipment pursuant to its mission of providing vehicles and services to other County departments. Vehicles are auctioned and replaced annually when they reach nine years of age and/or 100,000 miles to ensure the highest possible return at auction and to avoid major repairs or the vehicles becoming inoperable due to vehicle age. Fleet staff have determined that it is no longer economically beneficial for Fleet to continue to maintain and repair the surplus assets identified in Recommendation No. 1 based on the vehicle’s mileage and age.
County Policy No. 12-18 requires property with an estimated value of $10,000 or more to be declared surplus by the Board. Upon Board approval, the vehicles will be sent to the County’s contracted auction vendors for disposition, coordinated through the Purchasing Department, Surplus Property Division in accordance with County Policy No. 12-18 and Standard Practice No. 12-18 SP1.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Purchasing (Dylan Newton, Buyer III, 387-7892) on September 1, 2026; County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on September 15, 2026; and County Finance and Administration (Jenny Yang, Administrative Analyst III, 387-4884) on September 22, 2026.