REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
SITTING AS THE GOVERNING BOARD FOR THE FOLLOWING:
SAN BERNARDINO COUNTY
BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
March 29, 2022
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of San Bernardino County, approve contract with County Service Area 70 Zone D-1 (Lake Arrowhead) to fund construction of a trailhead at MacKay Park for a not-to-exceed total of $218,144, for the period March 29, 2022 through December 31, 2022.
2. Acting as the governing body of Board Governed County Service Area 70 Zone D-1 (Lake Arrowhead):
a. Approve contract with San Bernardino County to fund construction of a trailhead at MacKay Park for a not-to-exceed total of $218,144, for the period March 29, 2022 through December 31, 2022.
b. Approve 2021-22 budget adjustments, as detailed in the Financial Impact Section, to establish a budget of $218,144 for the construction of a trailhead at MacKay Park and authorize the Auditor-Controller/Treasurer/Tax Collector to post the adjustments (Four votes required).
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-5417)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of the County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. The recommended contract will be funded by the Second District’s Priorities Program budget.
The following 2021-22 budget adjustments are needed for County Service Area 70 (CSA 70) Zone D-1 (Lake Arrowhead) to proceed with the construction of a trailhead at MacKay Park:
|
Fund Center |
Commitment Item |
Description |
Increase/ (Decrease) |
|
CSA 70 D-1 Lake Arrowhead - Capital Improvement Fund: |
|
1300003620 |
54104010 |
Improvements to Land |
$218,144 |
|
1300003620 |
40909975 |
Operating Transfers In |
$218,144 |
BACKGROUND INFORMATION
Priorities Program projects help to promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
The recommended contract will assist the Second District Supervisor with the public purpose of providing for the public health, welfare and social needs of County residents, as well as promoting the countywide vision by constructing a trailhead at MacKay Park that includes the grading and expanding of a gravel parking area, installation of signage, and construction of a hiking trail to the edge of the MacKay Park property to be eventually connected with an existing hiking trail.
The CEO, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by Contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of County and Contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on March 22, 2022; County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on March 22, 2022; Finance (Sofia Almeida, Finance Analyst, 387-4378) on March 22, 2022; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on March 22, 2022.