REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 22, 2023
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department
JOSHUA DUGAS, Director, Department of Public Health
SUBJECT
Title
Amendment to Lease Agreement with Lock and Leave Storage for Storage Space in San Bernardino
End
RECOMMENDATION(S)
Recommendation
1. Find that approval of Amendment No. 3 to Lease Agreement No. 20-599 with Lock and Leave Storage for storage space is an exempt project under the California Environmental Quality Act Guidelines Section 15301 - Existing Facilities (Class 1).
2. Approve Amendment No. 3 to Lease Agreement No. 20-599 with Lock and Leave Storage to extend the term of the lease for three years, for the period of September 1, 2023 through August 31, 2026, adjust the rental rate schedule, and update standard lease agreement language for approximately 240 square feet of storage space for the Department of Public Health, located at 322 South Waterman Avenue, Unit A039, in San Bernardino, in the amount of $9,648.
3. Direct the Clerk of the Board of Supervisors to file and post the Notice of Exemption for the project as required under the California Environmental Quality Act.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The total cost of this three-year amendment is $9,648. Lease payments will be made from the Real Estate Services Department (RESD) Rents budget (7810001000) and reimbursed from the Department of Public Health (DPH) budget (9300101000). Sufficient appropriation is included in the 2023-24 Rents and DPH budgets and will be included in future recommended budgets. Annual lease costs are as follows:
|
Year |
Annual Lease Cost |
|
September 1, 2023 - August 31, 2024 |
$3,120 |
|
September 1, 2024 - August 31, 2025 |
$3,216 |
|
September 1, 2025 - August 31, 2026 |
$3,312 |
|
Total Cost |
$9,648 |
BACKGROUND INFORMATION
Lease Agreement No. 20-599 (Lease) with Lock and Leave Storage will be extended for the period of September 1, 2023 through August 31, 2026. The amendment will adjust the rental rate schedule and update standard lease agreement language for approximately 240 square feet of storage space for DPH located at 322 South Waterman Avenue, Unit A039, in San Bernardino (Waterman Property). With a continuing need for DPH storage for supplies in close proximity to the DPH administrative offices, DPH requested RESD prepare an amendment to extend the term of the Lease, all other terms and conditions of the Lease remain unchanged.
On August 11, 2020 (Item No. 21), the Board of Supervisors (Board) approved the one-year Lease with one, one-year option to extend the term of the Lease for approximately 240 square feet of storage space at the Waterman Property. The original term of the Lease was for the period of July 16, 2020 through July 15, 2021. In the three years since the Lease was originally approved, the Board has approved two amendments to extend the term of the Lease, adjust the rental rate schedule, and update standard lease agreement language.
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Amendment No. |
Approval Date |
Item No. |
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1 |
June 22, 2021 |
72 |
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2 |
August 23, 2022 |
43 |
The project to approve Amendment No. 3 to the Lease with Lock and Leave Storage was reviewed pursuant to the California Environmental Quality Act (CEQA) and determined to be categorically exempt under Guidelines Section 15301 - Existing Facilities (Class 1) because there is no possibility that the leasing of the subject property will have significant effect on the environment.
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Summary of Lease Terms |
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Lessor: |
Lock and Leave Storage (Brad E. Willard, Partner) |
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Location: |
322 South Waterman Avenue, Unit A039, in San Bernardino |
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Size: |
Approximately 240 square feet of storage space |
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Term: |
Three years, September 1, 2023 through August 31, 2026 |
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Options: |
None |
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Rent: |
Cost per square foot per month: $1.08* |
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Monthly: $260 |
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Annual: $3,120 |
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*Mid-range for comparable storage facilities in the San Bernardino area per the competitive set analysis on file with RESD |
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Annual Increases: |
3% |
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Improvement Costs: |
None |
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Custodial: |
Not applicable |
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Maintenance: |
Provided by Lessor |
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Utilities: |
Provided by Lessor |
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Insurance: |
The Certificate of Liability Insurance, as required by the lease, is on file with RESD |
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Holdover: |
Month-to-month basis upon the same provisions of the Lease |
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Right to Terminate: |
County has the right to terminate with 90-days’ notice |
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Parking: |
Sufficient for County needs |
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (John Tubbs II, Deputy County Counsel, and Adam Ebright, Deputy County Counsel, 387-5455) on June 13, 2023; Public Health (Jennifer Osorio, Assistant Director, 387-9146) on July 19, 2023; Purchasing (Peter Geriguis, Lead Buyer, 387-2573) on July 13, 2023; Finance (Paul Garcia, Administrative Analyst, 386-8392, and Garrett Baker, Administrative Analyst, 387-4376) on July 28, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on July 31, 2023.
(YG: 665-0268)