REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
November 5, 2019
FROM
Terry W. Thompson, Director, Real Estate Services Department - Project Management Division
SUBJECT
Title v
Change Order No. 2 to Construction Contract with PCN3 Inc. for County Government Center Board Chambers
End
RECOMMENDATION(S)
Recommendation
Approve Change Order No. 2 to Contract No. 18-867 with PCN3 Inc. increasing the total contract amount by $74,927, from $1,328,945 to $1,403,872, for the County Government Center Board Chambers Renovation Project located at 385 N. Arrowhead Ave. in San Bernardino (Four votes required).
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funds (Net County Cost). The County Government Center Board Chambers Renovation Project (Project) budget of $2,150,000 is composed of the following components:
|
Construction Management |
$ 180,000 |
|
Estimating |
$ 32,550 |
|
Design |
$ 120,000 |
|
Labor Compliance |
$ 49,000 |
|
Deputy Inspector |
$ 59,122 |
|
Materials Testing/ Inspection |
$ 72,500 |
|
Project Management and Inspection |
$ 188,000 |
|
Construction Contingency |
$ 44,955 |
|
Construction Cost Including Change Order No. 1, Amendment No. 1 |
$1,328,945 |
|
Change Order No. 2 |
$ 74,928 |
|
Total Project Budget |
$2,150,000 |
Sufficient appropriation has been included in the 2019-20 Capital Improvement Program budget under the CGC Chambers Renovation Project (WBSE 10100107).
BACKGROUND INFORMATION
Change Order No. 2 will compensate PCN3 Inc. for the additional scope of work released in responses to ASI 01, Bulletin No. 2 (partial scope of work) and Request for Information (RFI) No. 56, 57R1, 80, 82, 84, 85, 90, 104, 105, 108, 111R1, 114, 117, 124, 124R1, 129, 141, 144, and 147 and stipulated in Change Order Request (COR) No. 11R1, 12R1, 13R1, 14R1, 15R1, 16R1, 17R1, 18R1, 19R1, 20R2, and 21R1 to incorporate modifications related to framing and casework, changes requested by the County, changes to Dais electrical, and modifications to the Dais dimensions. A summary of the original contract, amendment and change orders are as follows:
|
Date |
Description |
Change Amount |
Amount |
|
12/21/2018 |
Original Contract |
|
$1,249,000 |
|
6/11/2019 |
Amendment No. 1: Additional scope of work (4.08% over original contract) |
$51,005 |
|
|
6/11/2019 |
Change Order No. 1: Additional scope of work (2.32% over original contract) |
$28,940 |
|
|
11/5/2019 |
Change Order No. 2: Additional scope of work (6.24% over original contract) |
$74,927 |
|
|
|
Total amount of revised contract |
|
$1,403,872 |
PROCUREMENT
The unanticipated additional cost for items in this change order are related to events that took place after the competitive bid processes that resulted in the original contract with PCN3 Inc. Therefore no additional procurement activities are required.
Per Public Contract Code sections 20136 and 20137, Board of Supervisors approval is required for this change order to the contract with PCN3 Inc.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel, 387-5437) on August 30, 2019; Purchasing Department (Michelle Churchill, Buyer III, 387-2070) on September 9, 2019; Project Management Division (Darlynn Wissert, Deputy Director, 387-5000) on October 2, 2019; Finance (Wen Mai, Principal Administrative Analyst, 387-4020, and Monique Amis, Administrative Analyst, 387-4883) on October 18, 2019; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on October 21, 2019.
(BR: 771-1168)