REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
October 27, 2020
FROM
BRENDON BIGGS, Director, Department of Public Works - Transportation
SUBJECT
Title
Surplus and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare the following equipment that is fully depreciated, as surplus and no longer meets air quality requirements, has reached its service life and/or no longer necessary to meet the needs of the Department of Public Works and has been replaced.
a. Equipment No. 028702, a 2008 Freightliner Dump Truck (VIN No. 1FVAC3BSX8HZ18643) with an estimated value of $25,000.
b. Equipment No. 019604, a 2003 International Multi-Body Truck (VIN No. 1HTWPADT83J065986) with an estimated value of $25,000.
c. Equipment No. 028043, a 2008 Freightliner Dump Truck (VIN No. 1FVAC3DJ18HZ48439) with an estimated value of $25,000.
2. Authorize the sale of the fixed assets identified in Recommendation No. 1, to be coordinated through the Purchasing Department, Surplus Property Division.
3. Authorize the Director of Fleet Management to execute all necessary documentation to transfer title.
4. Authorize the Department of Public Works to retain the proceeds from the sale of the fixed assets identified in Recommendation No. 1 and deposit such proceeds into the Transportation Equipment Fund to offset costs of future equipment purchases.
(Presenter: Melissa Walker, Deputy Director, 387-7906)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The fully depreciated equipment values are estimated at $75,000, collectively, based on proceeds from recent auctions of similar fixed assets. The funds raised by the sale of the above-described fixed assets will be used to pay any applicable auction fees. Any remaining funds will be returned to the Department of Public Works (Department) Transportation Equipment Fund (6650002008) to assist in the purchase of future equipment as needed.
BACKGROUND INFORMATION
The Department owns and operates a number of vehicles and heavy equipment pursuant to its mission of maintaining County roads. Department staff has determined that it is no longer economically beneficial to the Department to continue to maintain and/or repair the surplus assets identified in this item.
Disposing of these surplus assets aligns with the County and Chief Executive Officer goals and objectives to improve County government operations and to operate in a fiscally-responsible and business-like manner.
The equipment has been replaced by newer units, which produce fewer emissions in accordance with mandates from the California Air Resources Board. Selling the older units will help the Department achieve the required fleet percentage for vehicle emissions. Heavy equipment that does not meet air quality standards must be sold out of state. Once approved for surplus, the equipment will be divided into lots of equal value and sent to the County’s contracted auction vendors for disposition, coordinated through the Purchasing Department.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on September 22, 2020; Purchasing Department (Nicole Edun, Administration and Operations Manager, 387-2067) on September 22, 2020; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on October 1, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on October 12, 2020.