REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
February 6, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Advertise for Competitive Bids for the Sheriff Emergency Vehicle Operations Center Asphalt and Lighting Replacement Project in San Bernardino
End
RECOMMENDATION(S)
Recommendation
1. Find that the Sheriff Emergency Vehicle Operations Center Asphalt and Lighting Replacement Project is exempt under California Environmental Quality Act Class 1, Section 15301(c) for existing facilities.
2. Approve the plans and specifications for the Sheriff Emergency Vehicle Operations Center Asphalt and Lighting Replacement Project, located at 18958 Institution Road in San Bernardino.
3. Authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for the Sheriff Emergency Vehicle Operations Center Asphalt and Lighting Replacement Project.
4. Direct the Project and Facilities Management Department to file the Notice of Exemption for the Sheriff Emergency Vehicle Operations Center Asphalt and Lighting Replacement Project in accordance with the California Environmental Quality Act.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Employees.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Sheriff Emergency Vehicle Operations Center (EVOC) Asphalt and Lighting Replacement Project (Project) (WBSE 10.10.1222) budget of $14,851,355 is funded by a combination of Discretionary General Funding and Proposition 172 in the amount of $7,961,232 and $6,890,123, respectively, as approved by the Board of Supervisors (Board) as part of the 2023-24 Capital Improvement Program (CIP) budget.
BACKGROUND INFORMATION
Approval of this item will allow the Project and Facilities Management Department (PFMD) to solicit competitive bids for the Project located in San Bernardino. On June 8, 2021 (Item No. 112), the Board approved the CIP as part of the County’s 2021-22 Recommended Budget and was subsequently increased through the 2022-23 Recommended Budget.
The EVOC facility was constructed in 1991 and has approximately eight miles of paved asphalt roadway surface. This includes a slow-speed maneuvers/accident-avoidance area, two lane city grid networks and a high-speed performance track. EVOC trains over 5,800 students each year from local, state, and federal law enforcement agencies, as well as fire and emergency medical personnel. A recent facility inspection identified large cracks throughout the asphalt surfaces and antiquated lighting. The already poor condition of the roadway track surface is deteriorating due to heavy use, weather conditions and deferred maintenance.
The Project consists of removal of all asphalt roadway surfaces, parking lots, and incidental areas, except for the slow speed maneuvers/accident-avoidance areas. After which, the contractor will re-compact the existing grade, repave the areas with a four-inch section of asphalt and restripe all new pavement with reflective paint, and upgrade outdoor lighting to light-emitting diode, to include a signal light and six pole lights used to illuminate the track. The Project will enhance safety and the professional image of the Sheriff’s Training Center, where the EVOC is housed. This Project meets the County and Chief Executive Officer’s goals and objectives of ensuring the development of a well-planned, balanced and sustainable county, to provide for the safety, health and social service needs of County employees, and to operate in a fiscally-responsible
It is recommended that the Board determine the Project be categorically exempt under California Environmental Quality Act (CEQA) Guidelines (Title 14, California Code of Regulations) Section 15301 Class 1 Subsections (c). This exemption allows for routine maintenance/repair of existing highways and streets, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety).
This Project is consistent with the County Administrative Office approved CIP No. 22-032.
PROCUREMENT
PFMD will advertise for competitive bids for the Project on February 9, 2024. A Mandatory Pre-Bid Meeting for prospective bidders is scheduled to be conducted on March 6, 2024, at 11:00 a.m. at 18958 Institution Road, in San Bernardino. The bid opening for the Project is scheduled for April 17, 2024, at 10:00 a.m. at PFMD.
Pursuant to California Public Contract Code sections 22032 and 22039, the Board shall adopt plans, specifications, and working details for public projects exceeding $200,000. Plans and specifications are on file with the Clerk of the Board.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on January 4, 2024; Sheriff (Jose Torres, Sheriff’s Administrative Manager, 387-3465) on January 4, 2024; Purchasing (Dylan Newton, Purchasing Buyer II, 387- 3377) on January 9, 2024; Project and Facilities Management (Robert Gilliam, Chief of Project Management, 387-5000) on January 9, 2024; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285) on January 19, 2024; and County Finance and Administration (Valerie Clay Deputy Executive Officer, 387-5423) on January 19, 2024.
(EB: 677-7950)