REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 13, 2023
FROM
DAVID MYERS, Director, Museum
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Budget Adjustment for County Museum Schuiling Gallery Track Lighting Project
End
RECOMMENDATION(S)
Recommendation
1. Approve a budget increase to Capital Improvement Program Project No. 23-018, for the Schuiling Gallery Track Lighting Project (WBSE 10.10.1323), in the amount of $104,343, increasing the total project’s budget from $902,072 to $1,006,415.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary adjustments, as indicated in the Financial Impact Section (Four votes required).
(Presenter: David Myers, Museum Director, 798-8601)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The San Bernardino County (County) Museum (Department) will fund the $104,343 increase to the San Bernardino Schuiling Gallery Track Lighting Project (Project) budget from salary savings resulting from staffing vacancies. The Department requests the Auditor-Controller/Treasurer/Tax Collector to post the following adjustments to the 2022-23 budget:
|
Fund Center |
Commitment Item |
Description |
Action |
Amount |
WBSE |
|
6510001000 |
51001010 |
Regular Salary |
Decrease |
$104,343 |
N/A |
|
6510001000 |
55305030 |
Operating Transfers Out |
Increase |
$104,343 |
N/A |
|
7700003100 |
40909975 |
Operating Transfer In |
Increase |
$104,343 |
10.10.1323 |
|
7700003100 |
54304030 |
Improvements to Structure |
Increase |
$104,343 |
10.10.1323 |
BACKGROUND INFORMATION
On June 14, 2022 (Item No. 103), the Board of Supervisors (Board) approved the 2022-23 Capital Improvement Program budget for the Project located at 2024 Orange Tree Lane in Redlands. The scope of the Project will remove the existing lighting, remove portions of the existing popcorn ceiling, paint the popcorn dome ceiling, install new track lighting suspended from the dome ceiling, and modify the electrical panel to accommodate the new track lighting. The budget adjustment is being requested to offset additional costs necessary to properly mitigate for the presence of asbestos found during preconstruction environmental testing. The complete abatement and remediation of the ceiling and drywall is the most comprehensive approach to removing the presence of asbestos. The work will include environmental monitoring services to ensure precautions for health and safety, as well as compliance with air quality regulations in conjunction with remediation services. The scope of work also includes painting and carpet replacement due to the extent of the demolition around the work area. Asbestos removal will be managed by professional environmentalists and supported by County Risk Management to ensure precautions for health and safety. There is no risk to County staff or the public at this time. Access to affected areas will be restricted until inspected and cleared for employee or public use.
PROCUREMENT
No procurement activities are required at this time. Upon approval of the budget increase, PFMD will determine whether the environmental services may be procured through the use of an existing Board-approved contract or through a competitive selection process following local procurement and California Public Contract Code requirements.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel, 387-5455) on May 22, 2023; Auditor-Controller/Treasurer/Tax (Vanessa Doyle, Chief Deputy Controller, 382-3195) on May 22, 2023; Project & Facilities Management Department (Robert Gilliam, Chief of Project Management, 387-5000) on May 22, 2023; Risk Management (Victor Tordesillas, Director, 386-8623) on June 1, 2023; Finance (Elias Duenas, Administrative Analyst, 387-4052) on May 23, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on May 24, 2023.