REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF BIG BEAR VALLEY RECREATION AND PARK DISTRICT
AND RECORD OF ACTION
November 18, 2025
FROM
NOEL CASTILLO, Director, Department of Public Works-Special Districts
TERRY W. THOMPSON, Director, Real Estate Services Department
SUBJECT
Title
Amendment to Lease Agreement with Big Bear City Community Services District for the Non-Exclusive Use of 1.25 Acres of Land at Erwin Lake Park
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of the Big Bear Valley Recreation and Park District:
1. Find that Amendment No. 4 to Lease Agreement No. 86-94 with Big Bear City Community Service District, for non-exclusive use of 1.25 acres of land, at 1140 Hatchery Drive, Big Bear, known as Erwin Lake Park (Assessor’s Parcel Number 0315-351-01-0000), is an exempt project under California Environmental Quality Act Guidelines, Section 15301 - Existing Facilities, Class 1.
2. Approve Amendment No. 4 to Lease Agreement No. 86-94 with Big Bear City Community Services District, for non-exclusive use of 1.25 acres of land, at 1140 Hatchery Drive, Big Bear, known as Erwin Lake Park (Assessor’s Parcel Number 0315-351-01-0000), the agreement has been in place since February 3, 1986, and Big Bear City Community Services District exercised the third of four five-year options to extend the term for the period of March 3, 2026, through March 2, 2031, and increasing the amount by five dollars, from the previous contracted total of $40, for a new total amount of $45.
3. Direct the Real Estate Services Department to file the Notice of Exemption, in accordance with the California Environmental Quality Act.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of Amendment No. 4 (Amendment) to Lease Agreement No. 86-94 (Lease) will not result in the use of Discretionary General Funding (Net County Cost). The total cost of this Amendment is five dollars. Lease payments will be made from the Real Estate Services Department (RESD) Rents budget (7810001000) and reimbursed from the Big Bear Valley Recreation and Parks District (District) budget (6200002580). Other costs associated with the Lease include maintenance, utilities, and equipment, which will be paid for from the approved District budget. Sufficient appropriation is included in the 2025-26 RESD and District budgets and will be included in future recommended budgets. Annual Lease expenses are as follows:
|
Year |
Lease Cost |
Estimate of Other Costs |
|
March 3, 2026 - March 2, 2027 |
$1.00 |
$39,600 |
|
March 3, 2027 - March 2, 2028 |
$1.00 |
$40,800 |
|
March 3, 2028 - March 2, 2029 |
$1.00 |
$42,000 |
|
March 3, 2029 - March 2, 2030 |
$1.00 |
$43,300 |
|
March 3, 2030 - March 2, 2031 |
$1.00 |
$44,600 |
|
Total |
$5.00 |
$210,300 |
BACKGROUND INFORMATION
The recommended action will extend the Lease with Big Bear City Community Services District (BBCSD), for the non-exclusive use of 1.25 acres of land at 1140 Hatchery Drive, Big Bear, known as Erwin Lake Park, Assessor’s Parcel Number (APN) 0315-351-01-0000, in Big Bear (Property). The Amendment extends the term for the period from March 3, 2026, through March 2, 2031, by exercising the third of four five-year options to extend the term updating the rental rate schedule and standard lease agreement language. All other Lease terms remain unchanged.
On February 3, 1986 (Item No. 55), the District Board of Directors (Board) approved a 25-year Lease, with one 25-year option to extend the term with BBCSD to develop the Property. The original term of the Lease was from February 3, 1986 through February 2, 2011. In the 35 years since the Lease was originally approved, the Board approved two amendments to extend the Lease term, replace the one 25-year option term with four five-year option terms, and update standard lease agreement language.
|
Amendment No. |
Approval Date |
Item No. |
|
1 |
September 27, 2011 |
87 |
|
2 |
January 26, 2016 |
32 |
|
3 |
February 9, 2021 |
63 |
On July 23, 2025, RESD initiated negotiations for a Lease amendment covering the term from March 3, 2026 through March 2, 2031. All other terms and conditions of the Lease remain unchanged.
The project to approve the Amendment was reviewed pursuant to the California Environmental Quality Act (CEQA) Guidelines and determined to be categorically exempt under Section 15301- Class 1 Existing Facilities, because the proposed Lease is to secure property to operate within the existing structure with negligible or no expansion of existing use. Accordingly, no further action is required under CEQA.
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Summary of Lease Terms |
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Lessor: |
Big Bear City Community Services District |
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Location: |
1140 Hatchery Drive, Big Bear (APN 0315-351-01-0000) |
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Size: |
1.25 acres |
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Term: |
Five-years |
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Options: |
One remaining option available |
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Rent: |
Annual: $1.00 |
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*Low-range for comparable facilities in the Big Bear area per the competitive set analysis on file with RESD |
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Annual Increases: |
None |
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Improvement Costs: |
None |
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Custodial: |
Lessee responsibility |
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Maintenance: |
Lessee responsibility |
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Utilities: |
Lessee responsibility |
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Insurance: |
The Certificate of Liability Insurance, as required by the Lease, is on file with the RESD |
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Holdover: |
None |
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Right to Terminate: |
None |
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Parking: |
None |
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (John Tubbs II and Aaron Gest, Deputies County Counsel, 387-5455) on October 21, 2025; Special Districts (Noel Castillo, Director, 387-7906) on October 15, 2025; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on October 16, 2025; and County Finance and Administration (Amanda Trussell, Principal Administrative Analyst, 387-4773, and Eduardo Mora, Administrative Analyst, 387-4376) on October 31, 2025.
(CM: 840-266-0977)