REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 24, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Change Order to Construction Contract with Angeles Contractor, Inc. for the Sheriff Colorado River Station Remodel Project in Needles
End
RECOMMENDATION(S)
Recommendation
Approve Change Order No. 4 to Construction Contract No. 23-929 with Angeles Contractor, Inc., in the amount of $62,907, increasing the total contract amount from $9,876,455 to $9,939,362, for the Sheriff Colorado River Station Remodel Project in Needles (Four votes required).
(Presenter: Don Day, Director, 387-5000).
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Sheriff Colorado River Station Remodel Project (Project) (WBSE 10.10.1220) budget of $13,952,484 is funded with Discretionary General Funding ($6,594,490) and Proposition 172 funds ($7,357,994), as part of the 2024-25 Capital Improvement Program budget approved by the Board of Supervisors (Board) on September 10, 2024 (Item No. 40).
BACKGROUND INFORMATION
Approval of Change Order No. 4 (CO4) totaling $62,907 with Angeles Contractor Inc. (Angeles) will address compensation for necessary additional work not included in the original bid documents. CO4 includes the procurement and installation of four Portacool Evaporative Coolers, drum fans, and extension cords; removal of overhead plumbing pipes to create a new ceiling opening in the multipurpose room; the re-routing of plumbing lines to feed the City of Needles’ Council Chambers areas; furnishing and installing new pathways for the human machine interface control system provided by AI-Tek; and providing new card readers for doors and exterior gates. The unanticipated additional costs in CO4 are related to events post-competitive bid process, thus no additional procurement activities are required.
The Sheriff’s Colorado River Station, built in 1974 and previously shared with the City of Needles Police Department, requires a remodel to address its outdated design, accommodate increased staffing needs, and modernize the facility. Despite minor updates since 1989, the station and adjacent County-occupied building, totaling 9,678 square feet is inefficient. The remodel will improve operational efficiency with upgrades to mechanical systems, Americans with Disabilities Act compliance, innovative technologies, and utilities, including the installation of door and intercom controls and surveillance cameras.
On March 14, 2023 (Item No. 31), the Board authorized the Project and Facilities Management Department (PFMD) to advertise for competitive bids for the Project. On March 17, 2023, PFMD advertised in the Daily Press, six plan rooms, and on the County’s Electronic Procurement Network (ePro) via Request for Proposals (RFP) ANE223-ANE2C-4925. On May 3, 2023, three bids were received.
On August 22, 2023 (Item No. 50), the Board awarded Construction Contract No. 23-929 (Contract), in the amount of $9,115,000, to Angeles, the lowest responsive and responsible bidder.
On April 23, 2024 (Item No. 40), the Board approved Change Order No. 1 (CO1) to the Contract with Angeles in the amount of $373,654 for lead abatement, solar carport costs, ceramic heaters, and program logic controller updates. CO1 increased the contract from $9,115,000 to $9,488,654, a 4.1% increase, with no impact on the construction schedule.
On July 9, 2024 (Item No. 28), the Board approved Amendment No. 1 for $133,119 and Change Order No. 2 for $142,643, totaling $275,762 to the Contract with Angeles. These adjustments provided for new site utility drawings, addressed power issues, installed water heaters, repaired concrete slabs, and completed various other modifications. These changes increased the contract from $9,488,654 to $9,764,416, an additional 3% increase.
On September 10, 2024 (Item No. 40), the Board approved Change Order No. 3 (CO3) to the Contract with Angeles, in the amount of $112,039, for roof drain repairs, new water heaters, Concrete Masonry Unit (CMU), wall modifications, and additional electrical services. CO3 increased the contract amount from $9,764,416 to $9,876,455.
Public Contract Code section 20136 requires all construction contract change orders to have a four-vote approval by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Daniel Pasek, Deputy County Counsel, 387-5455) on July 18, 2024; Sheriff (Jose Torres, Sheriff’s Administrative Manager, 387-3465) on August 14, 2024; Purchasing (Dylan Newton, Purchasing Buyer II, 387-3377) on August 16, 2024; Project and Facilities Management (Robert Gilliam, Chief of Project Management, 387-5000) on August 20, 2024; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285, and Erika Rodarte, Administrative Analyst, 387-4919) on September 10, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Office, 387-5423) on September 10, 2024.
(EB:677-7950)