REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 20, 2024
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
DON DAY, Director, Project and Facilities Management Department
NOEL CASTILLO, Director, Public Works - Special Districts
SUBJECT
Title
Capital Improvement Program Projects and Community Service Upgrades Reserve Fund Project Allocation for County Regional Parks
End
RECOMMENDATION(S)
Recommendation
1. Approve the following Capital Improvement Program Projects at the following County Regional Parks:
a. Capital Improvement Program Project 25-080 - Boardwalk Replacement Project (WBSE 10.10.1702) for Big Morongo Preserve in the amount of $630,295.
b. Capital Improvement Program Project - Road and Parking Lot Repairs Project at Big Morongo Preserve in the amount of $477,000.
c. Capital Improvement Program Project - Pedestrian Feasibility Study for Glen Helen Regional Park in the amount of $50,000.
d. Capital Improvement Program Project 25-083 - Maintenance Office Restroom (WBSE 10.10.1705) at Glen Helen Regional Park in the amount of $660,770.
e. Capital Improvement Program Project 25-084 - Boat Dock Replacement Project (WBSE 10.10.1706) at Prado Regional Park in the amount of $659,135.
f. Capital Improvement Program Project 25-085 - Prado Shooting Park Renovation Project (WBSE 10.10.1707) at Prado Regional Park in the amount of $200,000.
g. Capital Improvement Program Project 25-086 - Restroom Replacement Project (WBSE 10.10.1708) at Yucaipa Regional Park in the amount of $3,439,724.
2. Approve a budget increase for the following Capital Improvement Program Projects:
a. Approve a budget increase of $575,799 to Capital Improvement Program Project No. 23-120 (WBSE10.10.1421), from $730,565 to $1,306,364, for the Glen Helen Swim Facility Snack Bar at Glen Helen Regional Park.
b. Approve a budget increase of $45,000 to Prado Master Plan Update from $100,000 to $145,000 for Prado Regional Park.
3. Approve appropriation and revenue adjustments to fund the Capital Improvement Program projects and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact section (Four votes required).
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will result in the use of Discretionary General Funding (Net County Cost). The Department is requesting the use of the Community Service Upgrades Reserve Fund (Reserve), in the amount of $6,737,723, for deferred maintenance and construction projects for multiple Regional Parks Department (Department) facilities. This would leave a balance in this Reserve of $29,588,871. The appropriation and revenue adjustments recommended are as follows:
|
Fund Center |
Commitment Item/GL Account |
Description |
Action |
Amount |
WBSE |
|
1000 |
37008313 |
Fund Balance-Committed - Community Service Upgrades |
Decrease |
$6,737,723 |
N/A |
|
1161161000 |
55305030 |
Operating Transfers Out |
Increase |
$6,737,723 |
N/A |
|
6520002750 |
40909975 |
Operating Transfers In |
Increase |
$572,000 |
N/A |
|
6520002750 |
54304030 |
Structures and Improvements to Structures |
Increase |
$527,000 |
N/A |
|
6520002750 |
52002445 |
Other Professional & Special Services |
Increase |
$45,000 |
N/A |
|
7700003100 |
54304030 |
Structures and Improvements to Structures |
Increase |
$630,295 |
10.10.1702 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$630,295 |
10.10.1702 |
|
7700003100 |
54304030 |
Structures and Improvements to Structures |
Increase |
$660,770 |
10.10.1705 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$660,770 |
10.10.1705 |
|
7700003100 |
54304030 |
Structures and Improvements to Structures |
Increase |
$659,135 |
10.10.1706 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$659,135 |
10.10.1706 |
|
7700003100 |
54304030 |
Structures and Improvements to Structures |
Increase |
$200,000 |
10.10.1707 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$200,000 |
10.10.1707 |
|
7700003100 |
54304030 |
Structures and Improvements to Structures |
Increase |
$3,439,724 |
10.10.1708 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$3,439,724 |
10.10.1708 |
|
7700003100 |
54304030 |
Structures and Improvements to Structures |
Increase |
$575,799 |
10.10.1421 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$575,799 |
10.10.1421 |
BACKGROUND INFORMATION
Extreme weather conditions have caused sections of the boardwalk at the Big Morongo Preserve to become damaged. The Boardwalk Repair Project at the Big Morongo Preserve will be managed by the Project and Facilities Management Department (PFMD) and will remove and replace the damaged areas and include the removal and disposal of all damaged materials.
Extreme weather has caused erosion to the entry road and parking lot at the Big Morongo Preserve. The Road and Parking Lot Repair Project at the Big Morongo Preserve will be managed by the Department of Public Works (DPW) and will remove and repair the existing surface to improve the entry road and parking lot.
Due to high traffic concerns, the Department is working with DPW to determine alternate methods to improve special event attendees’ ability to cross Glen Helen Road to attend events at Glen Helen Regional Park. The Pedestrian Feasibility Study will be utilized to identify safe alternatives for these park patrons to access Glen Helen Regional Park from across the street. This project will be managed by DPW.
Department staff discovered water damage and mold in the unisex restroom located in the maintenance office at Glen Helen Regional Park. This project will provide remediation, reconstruction, and repairs to the damaged areas. PFMD will be managing this project.
Due to adverse effects of inclement weather and extended usage over time, the boat dock at Prado Regional Park needs replacement. The existing dock’s conditions make it difficult for park patrons to load in and out of watercraft. The replacement dock will be designed and constructed to address structural deficiencies that ensure resilience against the weather while being in compliance with accessibility standards and requirements. PFMD will be managing the repair and replacement of the Prado boat dock.
The shooting range at Prado Regional Park was the host site for the 1984 Olympic shooting events. Since the 1984 Olympics, shooting facility standards have evolved, thus making the facility inadequate to match current standards and host major shooting events. This improvement project will bring this facility up to standards set forth by the International Shooting Sport Federation. PFMD and DPW-Special Districts (SD) will be managing this project.
The Restroom Replacement Project at Yucaipa Regional Park includes the replacement of four restrooms. Due to their age, electrical concerns, and current Americans with Disabilities Act (ADA) standards, the restrooms are in need of replacement to provide clean and modern facilities that meet health, safety, and ADA standards. PFMD will be managing this project.
The Swim Facility Snack Bar Project at Glen Helen Regional Park includes the renovation of the snack bar and restrooms to bring the facility up to American Disabilities and Health Department standards. The original Capital Improvement Program (CIP) was approved as part of the 2022-23 budget in the amount of $730,565 and was for the renovations to the snack bar facility. PFMD has recently requested a budget adjustment in the amount of $575,799 because this project has experienced additional costs associated with unforeseen cost increases in the overall construction industry and additional work required to install a new path of travel to be in compliance with the Americans with Disabilities Act.
The Prado Master Plan Update Project consists of an update to the original master plan that was completed in 2019. The Prado Master Plan Update Project was originally approved by the Board on March 12, 2024 (Item No. 42) for $100,000. The Department is requesting a budget adjustment in the amount of $45,000 to allow the contractor to expand the Master Plan Update to include Proposition 70 land and additional land that has been recently leased by the County adjacent to the park.
PROCUREMENT
Upon approval of the projects, PFMD and DPW-SD implemented projects may be procured through the use of an existing Board-approved Job Order Contract or through a competitive selection through a solicitation of bids following County procurement and California Public Contract Code requirements. If necessary, contracts for these projects will be brought back to the Board for approval.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on July 30, 2024; Project and Facilities Management (Don Day, Director, 387-5224) on July 31, 2024; Public Works (Noel Castillo, Director, 387-7906) on July 31, 2024; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Deputy Chief Controller, 382-3195) on August 7, 2024; Finance (Elias Duenas, Administrative Analyst, 387-4052) on August 7, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on August 8, 2024.