San Bernardino header
File #: 11021   
Type: Consent Status: Passed
File created: 10/11/2024 Department: Project and Facilities Management
On agenda: 10/22/2024 Final action: 10/22/2024
Subject: Construction Contract with PUB Construction, Inc. for the Prado RV Restroom Remodel Project
Attachments: 1. ATT-PFMD-102224-Construction Contract-PUB Construction Inc-Prado RV Restroom Remodel Project-Addendum No. 1-Narrative, 2. ATT-PFMD-102224-Contract-PUB Construction Inc-Prado RV Restroom Remodel Project-Addendum No 1-Updated Plans-1 of 3, 3. ATT-PFMD-102224-Contract-PUB Construction Inc-Prado RV Restroom Remodel Project-Addendum No 1-Updated Plans-2 of 3, 4. ATT-PFMD-102224-Contract-PUB Construction Inc-Prado RV Restroom Remodel Project-Addendum No 1-Updated Plans-3 of 3, 5. ATT-PFMD-102224-Construction Contract-PUB Construction Inc.-Prado RV Restroom Remodel Project-Addendum No. 2-Updated Specifications, 6. ATT-PFMD-102224-Construction Contract-PUB Construction Inc-Prado RV Restroom Remodel Project-Addendum No. 2, 7. ADD-CON-PFMD-102224-Construction Contract-PUB Construction Inc-Prado RV Restroom Remodel Project, 8. Item #30 Executed BAI, 9. 24-1029 Executed Contract

REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS

OF SAN BERNARDINO COUNTY

AND RECORD OF ACTION

 

October 22, 2024

 

FROM

DON DAY, Director, Project and Facilities Management Department

BEAHTA DAVIS, Director, Regional Parks Department

         

SUBJECT                      

Title                     

Construction Contract with PUB Construction, Inc. for the Prado RV Restroom Remodel Project

End

 

RECOMMENDATION(S)

Recommendation

1.                     Approve Addendum No. 1, dated August 7, 2024, which added revised plans to the bid documents.

2.                     Approve Addendum No. 2, dated August 8, 2024, which moved the bid opening, updated the specifications, and provided answers to the Request for Information.

3.                     Award a construction contract to PUB Construction Inc., in the amount of $576,932, for the Prado RV Restroom Remodel Project located at 16700 Euclid Avenue, Chino, for a contract period of 200 calendar days from the date of the issuance of the Notice to Proceed.

4.                     Authorize the Director of Project and Facilities Department to order any necessary changes or additions in the work being performed under the construction contract, for a total amount not to exceed $41,347, pursuant to public contract code section 20142.

5.                     Approve a $2,132,340 decrease in the project budget, from $4,263,773 to $2,131,433, for the Prado RV Restroom Remodel Project located at 16700 Euclid Ave, Chino.

6.                     Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments within the Capital Improvement Program, as detailed in the Financial Impact section (Four votes required).

7.                     Authorize the Director of the Project and Facilities Management Department to accept the work when 100% complete and execute and file the Notice of Completion.

(Presenter: Don Day, Director, 387-5000)

Body

 

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES

Promote the Countywide Vision.

Provide for the Safety, Health and Social Service Needs of County Residents.

 

FINANCIAL IMPACT

Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The decrease of $2,132,340 in the Prado RV Restroom Remodel Project (Project) budget will be returned to the American Rescue Plan Act (ARPA). The project’s revised budget of $2,131,433 is fully funded by the ARPA funds. 

 

The following budget adjustments are necessary to update the Project’s budget:

 

Fund Center

Commitment Item

Description

Action

Amount

WBSE

7700003100

40509194

ARPA Recovery Fund Distribution

Decrease

$2,132,340

10.10.1395

7700003100

54304030

Structures & Improvement to Structures

Decrease

$2,132,340

10.10.1395

 

The Project budget of $2,131,433 (WBSE 10.10.1395) is comprised of the following components:

 

Description

Amount

Project Management and Inspection

$256,620

Design

$266,355

Construction

$576,932

Construction Contingency

$114,040

Restroom Material Cost

$887,486

Underground Utility Relocation

$30,000

Total Project Budget

$2,131,433

 

Sufficient appropriation and revenue are included in the 2024-25 Capital Improvement Program (CIP) Budget to award this contract.

 

BACKGROUND INFORMATION

The recreational vehicle (RV) area at Prado Regional Park, situated at 16700 Euclid Avenue in Chino, is in need of restroom facilities that cater to the requirements of individuals covered by the Americans with Disabilities Act (ADA). This project encompasses the construction of new, easily accessible restroom facilities. Additionally, it involves establishing nearby ADA parking locations and ensuring that the pathway to the restrooms complies with ADA regulations.

 

On June 25, 2024, (Item No. 73), the Board of Supervisors (Board) determined the Project to be categorically exempt from further review under the California Environmental Quality Act Guidelines, Section15301, Class 1, subsection (L)(4) Existing Facilities, and Section 15302, Class 2, subsection (b) and (c) Replacement or Reconstruction. This determination was supported by the Notice of Exemption, which confirms that the demolition of existing buildings and the construction of (3) new restrooms align with the criteria outlined in Class 1 and Class 2 exemptions, thus indicating no significant environmental impact, as such, no addition CEQA review is deemed necessary at this juncture.

 

This Project is consistent with County Administrative Office approved CIP request No. 23-088

 

The bids for the Project came in lower than the budgeted amount. PFMD is requesting a budget decrease in the amount of $2,132,340 to be returned to ARPA Funds.

 

PROCUREMENT

On June 25, 2024 (Item No. 73), the Board authorized the Project and Facilities Management Department (PFMD) to advertise competitive bids. On June 28, 2024, PFMD advertised for bids in the San Bernardino County Sun, in six plan rooms, and on the County Electronic Procurement Network (ePro) via Request for Proposals 23-088. On July 17, 2024, prospective bidders attended a mandatory job walk. On August 7, 2024, Addendum No. 1 was issued with updated plans. On August 8, 2024, Addendum No. 2 was issued which responded to questions, added specifications for the base foundation of the prefabricated restroom pads, and moved the bid opening from August 14, 2024, to August 21, 2024. On August 21, 2024, the following 7 bids were received. PFMD did not receive any protests.

 

Name

Location

Bid

PUB Construction, Inc.

Diamond Bar, CA

$576,932

MWC Group, Inc.

Adelanto, CA

$619,000

Wakeco, Inc.

Temecula, CA

$640,000

Dalke & Sons Construction Inc.

Riverside, CA

$805,480

Far West Contractors Corp.

Placentia, CA

$818,000

Marcon Engineering

Escondido, CA

$1,060,060

ARC Construction Inc.

La Crescenta, CA

$1,875,000

 

PFMD recommends the Board award the construction contract to PUB Construction, Inc., the lowest responsive and responsible bidder.

 

REVIEW BY OTHERS

This item has been reviewed by County Counsel (Daniel Pasek, Deputy County Counsel and Principal Assistant County Counsel Julie Surber, 387-5455) on July 29, 2024; Regional Parks  (Beahta Davis, Director, 387-2340 ) on September 25, 2024, Purchasing  (Dylan Newton, Buyer II, 387-2063) on September 27, 2024; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor Controller Manager, 382-7022) on October 8, 2024;Project and Facilities Management (Sarah Riley, Chief of Project Management, 387-5000) on August 15, 2024; Finance (Joon Cho, Chief Administrative Analyst, 387-5402, Yael Verduzco, Principal Administrative Analyst, 387-5285, and Elias Duenas, Administrative  Analyst, 387-0294,) on October 3, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on October 3, 2024.

 

(SR: 909 522 0427)