REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 27, 2021
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Fiscal Year 2020 Community Power Resiliency Allocation Funding Plan
End
RECOMMENDATION(S)
Recommendation
1. Ratify the Fiscal Year 2020 Community Power Resiliency Subrecipient Allocation Grant Subaward Amendment No. 1 to Agreement No. 20-987 signed by the Fire Chief on June 7, 2021 that extends the end date of the grant performance period by five months from October 31, 2021 to March 31, 2022.
2. Approve the Fiscal Year 2020 Community Power Resiliency Allocation Funding Plan in the amount of $457,760, as described in the Background Information section, to support preparedness measures that bolster community resiliency against power shut-off events, with a performance period of July 1, 2020 through March 31, 2022.
(Presenter: Brent Martin, Emergency Services Manager, 356-3998)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Community Power Resiliency Allocation program provides funding for preparedness measures in response to power outage events. In October 2020, San Bernardino County (County) received a Fiscal Year 2020 Community Power Resiliency Subrecipient Allocation of $457,760 from the California Governor’s Office of Emergency Services (CalOES). Pursuant to the Fiscal Year 2020 Community Power Resiliency Allocation Funding Plan (Recommendation No. 2), this funding will be used for the purchase of three generators and related costs. At least 50% of the funding ($228,880) must be utilized to support one or more of the following resiliency areas: COVID-19 testing sites, elections offices and schools. The generators will be located at sites that allow for attainment of this requirement. Appropriation of $457,760 for this item is included in the 2021-22 budget.
BACKGROUND INFORMATION
On October 27, 2020 (Item No. 39), the Board of Supervisors (Board) approved the Fiscal Year 2020 Community Power Resiliency Subrecipient Allocation Agreement, Agreement No. 20-987 (Agreement) with CalOES. This Agreement, which has a performance period of July 1, 2020 through October 31, 2021, provides $457,760 to the County for assistance in preparing for and responding to Public Safety Power Shutoff (PSPS) events.
The performance period for the Agreement was originally from July 1, 2020 through October 31, 2021. CalOES, on its own initiative, granted a five-month extension to the grant performance period through March 31, 2022. On June 7, 2021, the Fire Chief signed the Grant Subaward Amendment No. 1 to approve this extension. Recommendation No. 1 requests that the Board ratify the Fire Chief’s action.
The San Bernardino County Office of Emergency Services developed a plan for use of the County’s 2020 Community Power Resiliency Allocation Funding. Eligible uses of this allocation include one-time costs to secure equipment for communities to assist during power interruptions. The plan was developed in collaboration with the San Bernardino County Operational Area (OA) to support critical infrastructure and resiliency county-wide with a particular focus on public safety, vulnerable communities, and individuals with access and functional needs.
The recommended Fiscal Year 2020 Community Power Resiliency Allocation Funding Plan (Funding Plan), which identifies how the County’s funding will be spent, is as follows:
|
Description |
Amount |
|
Three Generac Magnum 35kVA Mobile Diesel Generators - Model #MMG35DF4 |
$185,000 |
|
Infrastructure site pre-wire kit for generator connection |
$228,880 |
|
Generator power distribution spider boxes and cable kits |
$21,380 |
|
Generator testing and maintenance services |
$22,500 |
|
Total |
$457,760 |
Although the performance period of the Agreement was effective July 1, 2020, none of these funds have been spent pending Board approval of the Funding Plan. The Funding Plan for this item is retroactive to match the July 1, 2020 effective date of the Agreement. The Funding Plan is being presented to the Board for approval at this time as a result of the development in ongoing collaboration with various County Departments and the Operational Area cities and towns to help ensure the plan provides the end result needed and to address potential gaps. As stated in the October 27, 2020 Board item, the Funding Plan requires Board approval before funds are spent. Approval of Recommendation No. 2 will allow the County to begin spending these funds to assist communities/individuals affected by the shutdowns.
PROCUREMENT
The generators identified above will be procured by the Fleet Management Department utilizing existing County policies for procurement.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Scott Runyan, Supervising Deputy County Counsel, 387-5455) on July 13, 2021; Finance (Tom Forster, Administrative Analyst, 387-4635) on July 13, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on July 14, 2021