REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 16, 2025
FROM
LYNN FYHRLUND, Chief Information Officer, Innovation and Technology
SUBJECT
Title
Requester Account Application and Security Agreement with the State of California Department of Motor Vehicles for Online Information Access
End
RECOMMENDATION(S)
Recommendation
1. Terminate Agreement No. 25-733 with the State of California Department of Motor Vehicles.
2. Approve Government Requestor Account Application to be submitted to the State of California Department of Motor Vehicles to allow the renewal of an established secure network connection for online information access by government agencies.
3. Approve non-financial Department of Motor Vehicles Information Security Agreement with the State of California Department of Motor Vehicles, to renew an established secure network connection for online information access by approved government agencies, for the retroactive period of November 27, 2025 through November 26, 2029.
4. Authorize the Chief Information Officer or Chief Information Security Officer of the Innovation and Technology Department to execute the application and agreement mentioned in Recommendation Nos. 2 and 3, subject to review by County Counsel.
5. Direct the Chief Information Officer to transmit copies of the completed and signed application and agreement mentioned in Recommendation Nos. 2 and 3, to the Clerk of the Board of Supervisors within 30 days of execution.
6. Direct the Clerk of the Board of Supervisors to maintain the confidentiality of the completed application and agreement mentioned in Recommendations Nos. 2 and 3 pursuant to California Government Code Section 6254.19.
(Presenter: Lynn Fyhrlund, Chief Information Officer, 388-5501)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as the Department of Motor Vehicles Information Security Agreement (DISA) and Government Requester Account Application (Form INF 1130) are non-financial in nature.
BACKGROUND INFORMATION
The DISA between the State of California Department of Motor Vehicles (DMV) and the Innovation and Technology Department (ITD) is to establish a connection to DMV’s system via ITD’s wide area network. Several County departments and outside agencies request access to DMV information through the County wide area network for a variety of operational needs, and each department must submit a completed DISA and Form INF 1130 that identifies their specific access requirements.
On September 21, 2021 (Item No. 22), the Board of Supervisors (Board) approved non-financial Agreement No. 21-679 and Government Requester Account Application with the State of California DMV to renew an established secure network connection for online information access by approved government agencies for the period of November 27, 2021, to November 26, 2025 and designated the Chief Information Officer with the authority to execute Agreement No. 21-679 and Government Requester Account Application for the Innovation and Technology Department, subject to review by County Counsel.
On December 14, 2021 (Item No. 37), the Board approved a non-financial Memorandum of Understanding (MOU) No. 21-921 between the DMV and ITD to provide direct online information access to approved government agencies for the period of November 27, 2021, to November 26, 2025. Renewal of this agreement is a two-part process, consisting of the submission of DISA and Form INF 1130 for DMV’s review and approval, followed by the submission of an MOU. The DMV will not provide the MOU to the County until they receive the completed DISA and Form INF 1130, making it necessary to present the MOU to the Board for approval at a later date.
On September 23, 2025 (Item No. 53), the Board approved Form INF 1130 and DISA Agreement No. 25-733 with the DMV to establish a secure network connection for online information access by approved government agencies for the period of November 27, 2025, through November 26, 2029 for submission to DMV for their review, approval, and execution, as their advance review, approval, and execution is not permissible until after the County signs the documents. On September 30, 2025, DMV notified ITD that the documents were rejected due to the DMV requiring additional revisions to the executed INF 1130, DISA, and Network Topology diagram (Diagram) an attachment to the DISA, which necessitates the formal termination of Agreement No. 25-733.
DMV’s revisions include updating the dates on the Diagram to reflect a four-year term, and updating language in Section 5 of the INF 1130 and wording in the Compensating Security Controls section of the DISA clarifying that ITD does not access any of DMV’s records and only serves as a “pass through” for County departments and outside agencies.
ITD recommends approval of the updated DISA and Form INF 1130 as these documents, combined with the subsequently issued MOU, are required to allow ITD to provide secure network connection access to the DMV’s system for other County departments and outside agencies.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-4725) on November 19, 2025; Innovation and Technology (Robert Pittman, Chief Information Security Officer, 388-5510) on October 31, 2025; and County Finance and Administration (Ivan Ramirez, Administrative Analyst, 387-4020) on November 24, 2025