REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 24, 2024
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Contract with Danny C. Hubbs Construction, Inc. for the Guardrail Replacement at Various Locations Project in the Crestline, Del Rosa, Lake Arrowhead, Big Bear Lake, and Yucca Valley Areas
End
RECOMMENDATION(S)
Recommendation
1. Approve Addendum No. 1, issued on August 12, 2024, to the bid documents for the Guardrail Replacement at Various Locations Project in the Crestline, Del Rosa, Lake Arrowhead, Big Bear Lake, and Yucca Valley areas.
2. Award a construction contract to Danny C. Hubbs Construction, Inc., in the amount of $981,318, for the Guardrail Replacement at Various Locations Project in the Crestline, Del Rosa, Lake Arrowhead, Big Bear Lake, and Yucca Valley areas.
3. Authorize a contingency fund of $98,131 for the Guardrail Replacement at Various Locations Project in the Crestline, Del Rosa, Lake Arrowhead, Big Bear Lake, and Yucca Valley areas.
4. Authorize the Director of the Department of Public Works to approve the expenditure of the contingency fund of $98,131 for verified quantity overruns for this unit priced construction contract.
5. Authorize the Director of the Department of Public Works to order any necessary changes or additions in the work being performed under the contract for a total amount not to exceed $61,565 of the $98,131 contingency fund, pursuant to Public Contract Code section 20142.
6. Authorize the Director of the Department of Public Works to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Guardrail Replacement at Various Locations Project in the Crestline, Del Rosa, Lake Arrowhead, Big Bear Lake and Yucca Valley areas (Project) will be funded with Gas Tax revenue. Sufficient appropriation and revenue are included in the Department of Public Works (Department) 2024-25 Road Operations budget (6650002000 34H15156-58).
BACKGROUND INFORMATION
The Project consists of replacing existing guardrails and asphalt concrete dikes at various locations. The Project has been identified as a priority based on engineering studies that identified the need to replace the guardrails at the following locations:
1. Redwood Way and Balsam Lane, Crestline area
2. Crestline Road, Crestline area
3. Kuffel Canyon Road northeast of Ivy Lane, Lake Arrowhead area
4. Shore Drive at Maltby Boulevard, Big Bear Lake area
5. Del Rosa Ave., Lynwood Drive to Marshall Blvd., Del Rosa area
6. Marshall Blvd. at Del Rosa Avenue, Del Rosa area
7. Eureka St. at Del Rosa Avenue, Del Rosa area
8. Pioneertown Road, approximately 0.67 miles southeast of Skyline Ranch Road, Pioneertown area
All work for the Project will be done within existing right-of-way.
On February 6, 2024 (Item No. 45), the Board of Supervisors (Board) determined the Project is exempt under the California Environmental Quality Act, and approved the Project as defined in the Notice of Exemption. The Clerk of the Board posted the notice on February 12, 2024.
Following Board approval of this item, construction is anticipated to commence in October 2024 and be completed by February 2025.
PROCUREMENT
On June 25, 2024 (Item No. 88), the Board approved the Project’s plans and specifications, as well as authorized the Director of the Department to advertise the Project for bids. This Project was advertised in the San Bernardino County Sun newspaper on July 16, 2024, and released on the County’s Electronic Procurement Network (ePro) on July 16, 2024. Notice inviting bids was also provided to specified construction trade journals identified pursuant to Public Contract Code section 22036. On August 22, 2024, the following two bids were received:
|
Contractor |
Location |
Total Bid |
|
Danny C. Hubbs Construction, Inc. |
Yucaipa, CA |
$981,318 |
|
Gentry General Engineering, Inc. |
Colton, CA |
$1,294,826 |
The following addendum was issued during the bidding phase.
Addendum No. 1: Revised Notice to Bidders to include Class C-13 license requirement, Build America Buy America, Cargo Preference Act and CARB language. Provide blue pages with prevailing wage predetermined increases as attachments.
The Department has reviewed the bids received and determined that they are responsive and recommends entering into a contract with Danny C. Hubbs Construction, Inc., the responsive and lowest responsible bidder. No appeal/protest letters were received.
This Project will have a 10 percent contingency fund of $98,131 to compensate the contractor for verified quantity overruns as well as changes in the contract under certain circumstances. Under an established formula based on the contract amount, Public Contract Code section 20142 allows the Board to authorize the Department’s Director to order changes in the contract, including for unforeseen conditions or design shortfalls, should they become necessary in the future, for a total amount not to exceed $61,565 of the $98,131 contingency fund.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on August 27, 2024; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on August 27, 2024; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on September 4, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on September 9, 2024.