REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 18, 2025
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Contract with All American Asphalt for the Lynwood Drive and Other Roads Project in the Arrowhead Farms, Del Rosa, and Highland Areas
End
RECOMMENDATION(S)
Recommendation
1. Approve Addendum No. 1, issued on September 11, 2025; Addendum No. 2, issued on September 19, 2025; and Addendum No. 3, issued on September 24, 2025, to the bid documents for the Lynwood Drive and Other Roads Project in the Arrowhead Farms, Del Rosa, and Highland areas.
2. Award construction contract to All American Asphalt, in the amount of $10,324,431, for the Lynwood Drive and Other Roads Project in the Arrowhead Farms, Del Rosa, and Highland areas.
3. Authorize a contingency fund of $1,032,443 for the Lynwood Drive and Other Roads Project in the Arrowhead Farms, Del Rosa, and Highland areas.
4. Authorize the Director of the Department of Public Works to approve the expenditure of the contingency fund of $1,032,443 for verified quantity overruns for this unit priced construction contract.
5. Authorize the Director of the Department of Public Works to order any necessary changes or additions in the work being performed under the contract for a total amount not to exceed $210,000 of the $1,032,443 contingency fund, pursuant to Public Contract Code Section 20142.
6. Authorize the Director of the Department of Public Works to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works (Department) is funded by Gas Tax revenue, fee revenue, and other state and local funding. The construction contract in the amount of $10,324,431, and any use of the proposed contingency fund, for the Lynwood Drive and Other Roads Project in the Arrowhead Farms, Del Rosa, and Highland area (Project) will be financed with $1,730,000 from the City of San Bernardino, with the remaining costs funded through Senate Bill 1 (SB1) revenues. Sufficient appropriation and revenue are included in the Department’s 2025-26 Road Operations budget (6650002000 H15162) and will be included in future recommended budgets as necessary.
BACKGROUND INFORMATION
The Project involves pavement rehabilitation to approximately 28 miles of roads, repair and replacement of damaged curbs and gutters, cross gutters, and spandrels at various locations. The Project is located within the Arrowhead Farms, Del Rosa, and Highland areas. All work for the Project will be done within the existing right-of-way. The Project was prioritized by the Board of Supervisors (Board) as part of the 2020-21 Senate Bill 1 Road Maintenance and Rehabilitation Account project list approved on April 21, 2020 (Item No. 45).
On May 6, 2025 (Item No. 31), the Board approved Cooperative Agreement No. 21-782 between San Bernardino County and the City of San Bernardino, which includes funding participation from both parties.
On June 5, 2023, the Department’s environmental staff reviewed this Project and determined that a categorical exemption in accordance with the California Environmental Quality Act Guidelines, Title 14 of the California Code of Regulations, Section 15301(c), Class 1, and Section 15302(c), Class 2, is appropriate. The Class 1 exemption allows for repair and maintenance activities on existing roads, sidewalks, gutters, and similar facilities that involve negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. The Class 2 exemption allows for the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure to be replaced and will have substantially the same purpose and capacity as the structure replaced. The Notice of Exemption was filed and posted by the Clerk of the Board on June 20, 2025.
This Project will have a 10 percent contingency fund of $1,032,443 to compensate the contractor for verified quantity overruns, as well as changes in the contract under certain circumstances. Under an established formula based on the contract amount, Public Contract Code Section 20142 allows the Board to authorize the Director of the Department to order changes in the contract, including for unforeseen conditions or design shortfalls, should they become necessary in the future, for a total amount not to exceed $210,000 of the $1,032,443 contingency fund.
Following Board approval of this item, construction is anticipated to commence in Winter 2025 and be completed by Spring 2026.
PROCUREMENT
On July 11, 2025, the Assistant Executive Officer approved the Project’s plans and specifications, as well as authorized the Director of the Department to advertise the Project for bids. This Project was advertised in the San Bernardino County Sun newspaper on August 20, 2025, and released on the County electronic procurement network (ePro) on August 19, 2025. Notice inviting bids was also provided to specified construction trade journals identified pursuant to Public Contract Code Section 22036.
The following addenda were issued during the bidding phase:
Addendum No. 1: Amended the project Special Provisions, amended the project exhibits, revised the green pages and the proposal pages.
Addendum No. 2: Amended the project special provisions, amended the project exhibits, revised the green pages, revised the proposal pages, provided responses to questions asked by potential bidders.
Addendum No. 3: Revised the bid opening date, amended the project special provisions, revised the proposal pages, provided responses to questions asked by potential bidders.
In response to the notice inviting bids, on October 2, 2025, the following six bids were received:
|
Contractor |
Location |
Total Bid |
|
All American Asphalt |
Corona, CA |
$10,324,431 |
|
Hardy & Harper |
Lake Forest, CA |
$11,111,000 |
|
Matich Corporation |
San Bernardino, CA |
$11,493,481 |
|
Calmex Engineering, Inc. |
Bloomington, CA |
$11,563,536 |
|
Vance Corporation |
Beaumont, CA |
$11,897,710 |
|
Onyx Paving Company |
Yorba Linda, CA |
$12,345,000 |
The Department has reviewed the bids received and determined that they are responsive and recommends entering into a contract with All American Asphalt, the responsive, lowest responsible bidder. No appeal/protest letters were received.
REVIEW BY OTHERS
This item has been reviewed by County Counsel Aaron Gest, Deputy County Counsel, 387-5455) on October 7, 2025; Purchasing (Dylan Newton, Buyer III, 387-3377) on October 21, 2025; and County Finance and Administration (Kathleen Gonzalez, Administrative Analyst, 387-5412) on October 30, 2025.