REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 6, 2025
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Contract with Matich Corporation for the Third Street and Little Tippecanoe Avenue Project in the San Bernardino Area
End
RECOMMENDATION(S)
Recommendation
1. Approve Addendum No. 1, issued on November 19, 2024, Addendum No. 2, issued on December 12, 2024, Addendum No. 3, issued on December 26, 2024, Addendum No. 4, issued on January 2, 2025, and Addendum No. 5, issued on January 14, 2025, to the bid documents for the Third Street and Little Tippecanoe Avenue Project in the San Bernardino Area.
2. Award a construction contract to Matich Corporation in the amount of $3,526,585 for the Little Third Street and Little Tippecanoe Avenue Project in the San Bernardino Area.
3. Authorize a contingency fund of $352,658, for the Tippecanoe Avenue Project in the San Bernardino Area.
4. Authorize the Director of the Department of Public Works to approve the expenditure of the contingency fund of $352,658 for verified quantity overruns for this unit-priced construction contract.
5. Authorize the Director of the Department of Public Works to order any necessary changes or additions in the work being performed under the contract, for a total amount not to exceed $188,829 of the $352,658 contingency fund, pursuant to Public Contract Code Section 20142.
6. Authorize the Director of the Department of Public Works to accept the work when 100% complete and execute and file the Notice of Completion.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Services Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Little Third Street and Little Tippecanoe Avenue Project in the San Bernardino Area (Project) is funded with $2,560,000 from Federal Congressionally Directed Spending revenue (CPFCDS) and the local match, plus any use of the contingency from the Measure I Local Streets Program - San Bernardino Valley Subarea funds. Sufficient appropriation and revenue are included in the Department of Public Works (Department) 2024-25 Road Operations budget (6650002000 34H15122) and will be included in future recommended budgets as necessary.
BACKGROUND INFORMATION
The Project consists of pavement rehabilitation, new asphalt concrete pavement, sidewalks, curb and gutter, storm drains, fencing, streetlights, and installing new and replacing curb ramps in accordance with current design standards and pursuant to the Americans with Disabilities Act guidelines.
On July 11, 2023 (Item No. 34), the Board of Supervisors (Board) approved and determined the Project was exempt under the California Environmental Quality Act and a Notice of Exemption was filed.
On August 20, 2024 (Item No. 67), the Board approved the prioritization of this Project as part of the Measure “I” Local Street Pass Thorough Funds Five-Year Capital Improvement Plan Project List and the Expenditure Strategy for 2024-25 through 2028-29.
On December 17, 2024 (Item No. 78), the Board approved Program Supplement Agreement No. F162 to Master Agreement No. 08-5954F15 with the State of California Department of Transportation to allocate the CPFCDS funds for the Project.
The Project aligns with the County and the Chief Executive Officer’s goals and objectives of ensuring development of a well-planned, balanced and sustainable County by preserving and improving the structural integrity of existing road surfaces and access for pedestrians, including those with disabilities.
Following Board approval of this item, construction is anticipated to commence in July 2025 and be completed by May 2026.
PROCUREMENT
On October 22, 2024 (Item No. 42), the Board approved the Project’s plans and specifications, as well as authorized the Director of the Department to advertise the Project for bids. This Project was advertised in the San Bernardino County Sun newspaper on November 19, 2024, and released on the County electronic procurement network (ePro) on November 19, 2024. Notice inviting bids was also provided to specified construction trade journals identified pursuant to Public Contract Code section 22036. On January 23, 2025, the following bids were received:
|
Contractor |
Location |
Total Bid |
|
Matich Corporation |
San Bernardino, CA |
$3,526,585.00 |
|
Calmex Engineering, Inc. |
Bloomington, CA |
$3,649,971.15 |
|
All American Asphalt |
Corona, CA |
$3,862,816.00 |
|
Horizons Construction Co. Int’l Inc. |
Orange, CA |
$4,032,387.90 |
|
Empire Equipment Service, Inc. |
Riverside, CA |
$4,437,494.28 |
The following addenda were issued during the bidding phase.
Addendum No. 1: Amended the project plan set sheets, revised the bid opening time, amended the project special provisions, amended the prevailing wage blue pages, and amended the proposal pages
Addendum No. 2: Revised the bid opening date and amended the project special provisions
Addendum No. 3: Amended the project plan set sheets, project special provisions, and proposal pages
Addendum No. 4: Revised the bid opening time
Addendum No. 5: Revised the bid opening time and the contract pages
The Department has reviewed the bids received and determined that they are responsive, and recommends entering into a contract with Matich Corporation, the responsive lowest responsible bidder. No appeal/protest letters were received.
This Project will have a ten percent contingency fund of $352,658 to compensate the contractor for verified quantity overruns, as well as changes in the contract under certain circumstances. Under an established formula based on the contract amount, Public Contract Code Section 20142 allows the Board to authorize the Director of Public Works to order changes in the contract, including for unforeseen conditions or design shortfalls, should they become necessary in the future, for a total amount not to exceed $188,829 of the $352,658 contingency fund.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on April 9, 2025; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on February 19, 2025; Finance (Kathleen Gonzalez, Administrative Analyst, 387-5412) on April 17, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on April 21, 2025.