REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 18, 2025
FROM
JOANI FINWALL, Registrar of Voters
SUBJECT
Title
Memorandum of Understanding with California State University, San Bernardino
End
RECOMMENDATION(S)
Recommendation
Approve non-financial Memorandum of Understanding with the California State University, San Bernardino, for the continued presence of a ballot drop box on its property effective upon execution through October 1, 2030.
(Presenter: Joani Finwall, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
The Memorandum of Understanding (MOU) is non-financial in nature and will not result in the use of Discretionary General Funding (Net County Cost).
BACKGROUND INFORMATION
On August 25, 2020 (Item No. 60), the Board of Supervisors (Board) approved four template agreements (Agreements) for the installation and maintenance of the Registrar of Voter’s (ROV) secure outdoor ballot drop boxes that are used during elections. State law required ROV to provide a minimum number of lockable mail ballot drop boxes for the November 3, 2020 Presidential General Election.
ROV identified the campus of California State University, San Bernardino (CSUSB) as a location to install a secure mail ballot drop box. CSUSB agreed to the installation of a secure mail ballot drop box but declined to execute one of the Board-approved template agreements and instead provided the County with an MOU that included similar provisions as the County template agreement, with a term of September 29, 2020 to October 1, 2025. Under this MOU, the County was required to install, unlock, and lock the drop box. It was signed by the County Chief Executive Officer (CEO) on October 1, 2020.
On October 27, 2020 (Item No. 38), the Board ratified the CEO’s approval of the MOU.
A new MOU is needed because CSUSB’s standard terms and conditions have been updated since the existing MOU was signed. As the Board has delegated authority to the Registrar to execute template agreements only, the new MOU is being brought to the Board for approval.
Approval of the recommended MOU will allow for the ballot drop box located at CSUSB to remain and continue to serve the voters of northern San Bernardino city.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Jolena Grider, Deputy County Counsel, 387-5455) on October 15, 2025; Risk Management (Stephanie Pacheco, Staff Analyst II, 386-9039) on October 23, 2025; and County Finance and Administration (Elias Duenas, Administrative Analyst, 387-4052) on October 26, 2025.