REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
May 19, 2020
FROM
LUTHER SNOKE, Interim Director, Special Districts
SUBJECT
Title
Rejection of Bids for the Snowdrop Road Project
End
RECOMMENDATION(S)
Recommendation
Reject all bids received on February 20, 2020 for the Snowdrop Road Project in the Rancho Cucamonga area, finding that the rejection of bids is in the best general interest of the County.
(Presenter: Luther Snoke, Interim Director, 386-8811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
There is no financial impact from this action to reject bids for the Snowdrop Road Project.
BACKGROUND INFORMATION
On March 13, 2018 (Item No. 65), the Board of Supervisors (Board) approved the formation of Assessment District (AD) 2018-1. This action was in response to property owners within an unincorporated area near Rancho Cucamonga requesting the establishment of a funding mechanism for the construction/long-term maintenance of a paved road and related drainage improvements (Project). Approval of AD 2018-1 implemented a special assessment on the annual tax roll of the applicable property owners to fund the Project. The Project entails approximately 2.1 miles of road and drainage improvements that extend from Haven Avenue westward along Snowdrop Road and Santina Drive, connecting to Archibald Avenue at the northern terminus of the City of Rancho Cucamonga.
On October 22, 2019 (Item No. 44), the Board approved the Project’s plans/specifications and authorized the Special Districts Department (Department) to advertise for bids. In response, the following six bids were received on February 20, 2020:
|
Contractor |
Location |
Bid Total |
|
Trinity Construction, Inc. |
Blue Jay, CA |
$4,221,614.35 |
|
Vance Corporation |
Bloomington, CA |
$4,324,234.00 |
|
Granite Construction Company |
Indio, CA |
$4,348,434.00 |
|
Sukut Construction, LLC |
Santa Ana, CA |
$4,968,021.00 |
|
Griffith Company |
Santa Fe Springs, CA |
$5,398,835.00 |
|
Boudreau Pipeline Corporation |
Corona, CA |
$6,181,683.00 |
Given the bids received and other developments that have occurred throughout the Project, including but not limited to budget considerations, environmental mitigation requirements, right of way issues, etc., a determination was made that rejection of all bids received on February 20, 2020 is in the best interest of the County. This action, which ensures that all required rights are in possession of the County prior to initiating construction, will allow the Department to reevaluate the Project’s budget/scope and resolve easement and environmental permitting issues before resoliciting for new bids.
PROCUREMENT
Per Public Contract Code section 22038, the Board may reject all bids presented. After re-evaluating the Project’s cost estimates and resolving outstanding issues to avoid potential future delays, the Department will seek Board approval to re-advertise for competitive bids.
REVIEW BY OTHERS
This item has been reviewed by Purchasing (Bruce Cole, Supervising Buyer, 387-2464) on April 27, 2020; County Counsel (Katherine Hardy, Deputy County Counsel, 387-5437) on April 17, 2020; Finance (Tom Forster, Administrative Analyst, 387-4635) on April 30, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on May 4, 2020.