REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
September 9, 2025
FROM
NOEL CASTILLO, Director, Department of Public Works - Special Districts
SUBJECT
Title
Amendment to Construction Contract for the County Service Area 53B Fawnskin Vacuum Sewer Line Improvements Project
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of County Service Area 53B Fawnskin:
1. Approve an increase of $425,606 from $1,219,942 to $1,645,548 for the County Service Area 53B Fawnskin Vacuum Sewer Line Improvements Project.
2. Approve Amendment No. 1 to Contract No. 21-549 with Christensen Brothers General Engineering, Inc., to authorize necessary additional work required due to certain constructability issues, plan omissions, plan conflicts, and unforeseen conditions that could not have been anticipated at the time of contracting, increasing the contract amount by $377,382 from $983,100 to $1,360,482, and extending the contract duration by 338.25 days, from 180 calendar days to 518.25 calendar days.(Four votes required).
3. Authorize the Auditor-Controller/Treasurer/Tax Collector to post budget adjustments of $425,606, as detailed in the Financial Impact Section (Four votes required).
(Presenter: Noel Castillo, Director, (909) 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision and Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). County Service Area (CSA) 53B - Fawnskin (District) is funded by sanitation fees charged to customers. The CSA 53B Fawnskin Vacuum Sewer Line Improvements Project (Project) was considered substantially complete on January 08, 2023 upon satisfactory walk by the project manager for financial reporting purposes as it was placed in service in 2023-24, and the Project was not subsequently budgeted as amendment negotiations were occurring. The establishment of the budget for the Project, along with the increase, will be funded by Unrestricted Net Position.
The following 2025-26 budget adjustments to the CSA's Capital Improvement Project (CIP) Fund are needed to proceed with the Project:
Fund Center
Commitment Item
Description
Action
Amount
3650004532
54104010
Improvements to Land
Increase
$ 425,606
3650004532
40909995
Residual Equity Transfers In
Increase
$ 425,606
Sufficient appropriation will be included in future recommended budgets, as needed.
BACKGROUND INFORMATION
CSA 53B serves the area of Fawnskin by providing sewer services to approximately 3,559 residents. On July 13, 2021 (Item No. 52), the Board of Supervisors approved the construction contract with Christensen Brothers General Engineering in the amount of $983,100 for the CSA 53B Vacuum Sewer Line Improvement Project. This contract includes the replacement of the vacuum system and smaller diameter pipe to a larger diameter pipe and new vacuum system. During the permitting period that began in March of 2022, additional changes were identified, including removal of existing pipe in lieu of abandonment in place, change orders for changes in scope due to bedrock conditions requiring specialized equipment, and additional traffic control operations, all of which are included in the proposed Amendment. These changes were necessary for completion and functionality of the Project and were not included at the time the original contract was executed.
Approval of the proposed Amendment will increase the contract amount by $377,382, from $983,100 to $1,360,482 and will extend the contract duration by 338.25 days, from 180 calendar days to 518.25 calendar days. The Amendment is necessary to accommodate construction adjustments for the Project and complete the newly identified necessary work which is anticipated to be completed in October 2025. Pursuant to the Public Contract Code Section 20137, the Board may authorize, upon four-fifths vote, any change or alteration of a construction contract which may increase the cost not to exceed ten percent of the original contract amount.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Sophie Curtis, Deputy County Counsel 387-5455) on August 20, 2025; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor-Controller Manager, 382-7022) on August 21, 2025; County Finance and Administration (Amanda Trussell, Principal Administrative Analyst, 387-4773) on August 25, 2025.