REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
April 7, 2020
FROM
LAURIE ROZKO, Director, Purchasing Department
SUBJECT
Title v
Purchasing Department Budgetary Adjustments
End
RECOMMENDATION(S)Recommendation
Approve budget adjustments to appropriation, reimbursements, and revenue in the Purchasing Department’s 2019-20 budget, in the amount of $4.0 million and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact Section, to enable ongoing purchasing of emergency supplies required by County departments in response to Novel Coronavirus. (Four votes required)
(Presenter: Laurie Rozko, Director, 387-2074)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will increase appropriation and offsetting reimbursements and revenue to facilitate the purchase of emergency supplies for the Novel Coronavirus (COVID-19) pandemic. Departments and other entities approved to receive supplies will reimburse or compensate the Purchasing Department (Purchasing), and County departments will track and report individual department costs for emergency supplies.
|
Description |
Funds/Cost Center |
WBSE |
Commitment Item |
Action |
Amount |
|
Emergency Supplies |
7610001000 |
9960101068 |
52002306 |
Increase |
$4,000,000 |
|
Reimbursements |
7610001000 |
9960101068 |
55415013 |
Increase |
$3,950,000 |
|
Revenue |
7610001000 |
9960101068 |
40709800 |
Increase |
$50,000 |
Any costs paid by the County General Fund will be charged to to the 2019-20 Countywide Discretionary budget unit (Fund 1161161000), which has sufficient appropriation at this time. Budget adjustments for departmental costs will be included in a future quarterly budget report brought to the Board of Supervisors (Board) for approval, if necessary.
BACKGROUND INFORMATION
On March 10, 2020, the Board authorized the Purchasing Agent to make necessary emergency purchases of products, equipment, services, and professional personnel services in response to the COVID-19 pandemic. Since that time, Purchasing Buyers have been primarily sourcing difficult to find emergency medical supplies and personal protective equipment. Expenditures to date are approximately $1.4 million.
This action will enable Purchasing to continue to be proactive and responsive to the needs of County departments during the COVID-19 pandemic. Purchasing is coordinating with the Emergency Operations Center (EOC), County Administrative Office (CAO), Inland Counties Emergency Medical Agency (ICEMA), and County departments to make bulk purchases of supplies from domestic and international suppliers. Procurement cards, purchase orders and wire transfers are being used for purchases; costs will be paid by Purchasing with corresponding reimbursements and revenue to offset the majority of costs incurred. Departments with budgetary limitations are encouraged to request the supplies they require regardless of financial constraints, and to work with CAO-Finance to reconcile charges.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on April 3, 2020; Auditor-Controller/Treasurer/Tax Collector (Erika Gomez, Accounting Manager, 382-3196) on April 3, 2020; Finance (Joon Cho, Adminstrative Analyst, 387-5402) on April 3, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-4376) on April 3, 2020.