REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 6, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Agreements for On-Call Professional Inspector of Record, Environmental Consulting, and Geotechnical Material Testing Inspection
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 1 to Agreement No. 23-427 with MKH Testing & Inspection, to provide on-call professional Inspector of Record services, increasing the agreement amount by $750,000, from $750,000 to $1,500,00, with no change to the contract term of May 23, 2023 to May 22, 2028.
2. Approve Amendment No. 1 to Agreement No. 23-419 with Terracon Consultants, Inc., to provide on-call professional Environmental Consulting services, increasing the agreement amount by $250,000, from $500,000 to $750,000, with no change to the contract term of May 23, 2023 to May 22, 2028.
3. Approve Amendment No. 1 to Agreement No. 23-417 with Terracon Consultants, Inc., to provide on-call professional Geotechnical, Material Testing, Inspection services, increasing the agreement amount by $250,0000, from $1,000,000 to $1,250,000, with no change to the contract term of May 23, 2023 to May 22, 2028.
(Presenter: Don Day, Director, 384-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The on-call professional Inspector of Record, Environmental Consulting, and Geotechnical, Material Testing, inspection services provided under these agreements are fully funded within the individual project budgets as part of the Capital Improvement Program (CIP), as previously approved by the Board of Supervisors (Board).
BACKGROUND INFORMATION
Since its inception in July 2005, the on-call consultant process has provided expert architectural, engineering, testing, mechanical/electrical/plumbing engineering, and construction management services for numerous CIP projects. The availability of on-call services has allowed the Project and Facilities Management Department (PFMD) to accelerate the selection of design, engineering, or construction related professional services, resulting in valuable savings of time and cost in the overall design/construction timeline. The on-call consultant process has significantly enhanced the efficiency and timeliness of delivering critical capital projects. Operationally, the on-call consultant process has been integral in helping PFMD meet the County and Chief Executive Officer’s goals and objectives to improve County government operations and operate in a fiscally responsible and business-like manner, by providing savings of time and cost in the overall design and construction timeline of projects.
On December 1, 2022, two Requests for Proposals were released for on-call professional services for architectural, engineering, construction management and construction related services through the County’s Electronic Procurement Network. After a competitive evaluation, 83 on-call professional services providers were selected to provide a variety of professional services for CIP projects on an as-needed/as-requested basis.
On May 23, 2023 (Item No. 50), the Board approved 83 on-call professional services agreements, which included agreements with MKH Testing & Inspection (MKH) and Terracon Consultants, Inc. (Terracon). MKH provides on-call professional Inspector of Record services. Terracon provides environmental consulting services and geotechnical, materials testing, inspection services. The recommended increase to the agreements will allow MKH and Terracon, to continue to provide these services for multiple CIP projects located at the Arrowhead Regional Medical Center (ARMC) and the Department of Behavioral Health (DBH) facilities, including, ligature risk requirements, equipment replacements, remodels, fire and life safety assessments, roof replacement, and EPIC network infrastructure.
The recommended increase to the agreement with MKH will allow them to continue to provide Inspector of Record services for projects at ARMC requiring department of Health Care Access and Information (HCAI) regulation and clearance. MKH Testing and Inspection’s current Inspector of Record contract is nearing exhaustion. MKH provides continuity and institution knowledge overseeing inspection services at ARMC with onsite presence further reducing costs associated with inspector assignment. MKH has been providing inspection services at ARMC for many years. Their familiarity with the hospital, ongoing projects, and operational constraints enables them to provide efficient and effective inspection services without the learning curve required for a new inspector. Since MKH is already on-site for multiple projects, the County can achieve significant cost savings through economies of scale. The inspector from MKH has established a positive and collaborative working relationship with HCAI field staff. This relationship facilitates smoother communication, quicker issue resolution, and streamlined approval processes, reducing potential delays in construction.
The recommended increase to the agreements with Terracon will allow them to continue to provide environmental consulting and geotechnical, materials testing inspection services for projects across multiple DBH facilities. Terracon’s Environmental Consulting, Geotechnical, Material Testing, and Inspection Environmental Consulting contract has been exhausted, and DBH currently has multiple ongoing strict funding and grant driven projects, which Terracon has initiated and requires their ongoing participation. Continuity of these services is important as DBH has very strict funding/grant driven milestone dates that must be met in order to receive and/or retain all the respective funding. Terracon provides consulting and environmental and geotechnical testing and hazmat reporting as required under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). Due to Terracon’s intimate knowledge of these projects, including our current schedules and procedures, on-boarding a different consultant, at this time, to perform the remaining services/consultative work would be detrimental to these projects.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel 387-5455) on April 10, 2025 ; Purchasing (Dylan Newton, Buyer III, 387-2070) on April 10, 2025; Project and Facilities Management (Arham Limoochi, Supervising Project Manager, 387-5000) on April 10, 2025; Finance (Yael Verduzco, Principal Administrative Analyst , 387-5285) on April 18, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on April 21, 2025.