REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 3, 2024
FROM
TRACY REECE, Chief Probation Officer, Probation Department
SUBJECT
Title
Amendment to Contract with Victor Community Support Services, Inc. for Child and Family Team Facilitator Services for Youth
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 23-1316 with Victor Community Support Services, Inc., for the provision of Child and Family Team Facilitator services for justice-involved youth, increasing the contract amount by $210,000, from $421,000 to $631,500, with no change to the contract rates, and extending the contract term by six months, for the new total period of January 1, 2024 through June 30, 2025.
(Presenter: Tracy Reece, Chief Probation Officer, 387-5692)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The total cost of $631,500 for Contract No. 23-1316 (Contract) for the provision of the Child and Family Team (CFT) Facilitator services are funded through Assembly Bill 1913 - Juvenile Justice Crime Prevention Act. Adequate appropriation and revenue have been included in the Probation Department’s (Department) 2024-25 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The CFT process brings together a facilitator, family and important people in a youth’s life, through a team-based process, to identify the strengths and needs of the youth and to assist in achieving positive outcomes for safety, permanency, and wellbeing. The CFT process is intended to be inclusive of multiple formal support systems a family may need, as well as the informal, community, and natural supports that surround a family.
Victor Community Support Services, Inc. (VCSS) has been providing CFT Facilitator services for the County’s Department of Children and Family Services (CFS) through Contract No. 21-429, which was approved by the Board on June 8, 2021 (Item No. 38) for the initial period of July 1, 2021, through June 30, 2022.The Board approved the most recent amendment, Amendment No. 4, to Contract No. 21-429 with VCSS on June 25, 2024 (Item No.46), extending CFS’ use of CFT Facilitator services through June 30, 2025. The Department entered contract negotiations with VCSS based on the competitive procurement process conducted by CFS for the provision of CFT Facilitator services.
On December 19, 2023 (Item No. 54), the Board of Supervisors (Board) approved the Contract between the Department and VCSS for the provision of CFT Facilitator services for justice-involved youth, in the amount not to exceed $421,000, for the period of January 1, 2024 through December 31, 2024, to meet mandated laws and regulations (Welfare and Institution Code sections 706.5 and 706.6). This Contract also freed up Probation Officers’ time to continue performing other assigned duties. Specifically, VCSS structures the CFT meetings and completes the Juvenile Assessment and Intervention System™ documentation, making for a more efficient process.
Amendment No. 1 to the Contract with VCSS will extend the Contract term for CFT Facilitator services from December 31, 2024 to June 30, 2025, thereby allowing the Department to utilize VCSS to continue to provide specialized CFT services to justice-involved youth to reduce recidivism. Amendment No. 1 will also keep consistency and continuity of services for the youth utilizing the CFT Facilitator services, as well as keep consistency throughout the County by utilizing the same vendor as CFS through June 30, 2025.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Maria Insixiengmay, Deputy County Counsel, 387-5455) on November 1, 2024; Purchasing (Jessica Barajas, Supervising Buyer, 387-2065) on November 4, 2024; Finance (Iliana Rodriguez, Administrative Analyst, 387-4205) on December 14, 2024; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-4342) on December 14, 2024.