REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 19, 2024
FROM
PETE MENDOZA, Director, Purchasing Department
SUBJECT
Title
Intergovernmental Participation Agreement with the Housing Authority of the County of San Bernardino.
End
RECOMMENDATION(S)
Recommendation
1. Approve an intergovernmental Participation Agreement with the Housing Authority of the County of San Bernardino, authorizing the use of County purchasing contracts for procurement and services from October 22, 2024, through October 21, 2029.
2. Authorize the Director of the Purchasing Department to execute any subsequent non-substantive amendments to the intergovernmental Participation Agreement, subject to County Counsel review.
3. Direct the Director of the Purchasing Department to transmit any subsequent non-substantive amendments to the intergovernmental Participation Agreement to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Pete Mendoza, Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Housing Authority of the County of San Bernardino (HACSB) will be invoiced by the Purchasing Department for services at the Board of Supervisors (Board) approved Rates.
BACKGROUND INFORMATION
This item will approve a new intergovernmental Participation Agreement (Agreement) between the County, through its Purchasing Department (Purchasing), and HACSB to allow HACSB to utilize County purchasing contracts and services. The original Agreement No. 19-701 between HACSB and Purchasing was approved by the Board on October 4, 2016 (Item No. 26), which expired on October 21, 2024.
Consistent with the requirements of the Code of Federal Regulations (2 CFR §200.318), General Procurement Standards, and to promote efficiency and competition in the procurement of goods and services, HACSB may enter into agreements with other governmental agencies to take advantage of contracts resulting from a competitive selection process.
Eligible County contracts must include a participation clause and HACSB accepts responsibility for compliance with any laws and regulations and agrees to indemnify the County from any liability arising from its contract use. When HACSB desires to use a contract, it will notify Purchasing in writing in advance of the purchase(s). This Agreement also allows HACSB to utilize printing and graphic design services, and potentially other Purchasing functions, including mail/courier services and handling of surplus property.
The initial targeted Board date was November 5, 2024. However, the item was rescheduled to the next available Board date due to delays in internal approvals and pending signatures from HACSB, which were contingent on their Board’s decision on October 22, 2024.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on November 13, 2024; Purchasing (Jessica Barajas, Supervising Buyer, 387-2065) on November 13, 2024; Finance (Kathleen Gonzalez, Administrative Analyst, 387-5412) on October 22, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on October 22, 2024.