REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
AND RECORD OF ACTION
October 27, 2020
FROM
BRENDON BIGGS, Director/Chief Flood Control Engineer, Department of Public Works - Transportation and Flood Control District
SUBJECT
Title
Contracts for On-Call Storm Maintenance Services
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of the County of San Bernardino, approve contracts with the following 23 vendors in the amount of $1,250,000 each for the period of October 27, 2020 through June 30, 2025, for on-call storm maintenance services:
a. Travis D Snyder dba Advantage Backhoes (Crestline, CA)
b. Amer General Engineering, Inc. (Blue Jay, CA)
c. Bacon Wagner Excavating (Running Springs, CA)
d. DBR Investments, Inc. dba DBR General Engineering (Vista, CA)
e. Dependable Grading, Inc. (Moreno Valley, CA)
f. Ferreira Construction Co, Inc. (Rancho Cucamonga, CA)
g. Golden West Arbor Services, Inc. (Pomona, CA)
h. Houston & Harris PCS, Inc. (Grand Terrace, CA)
i. James Dickey, Inc. (Rialto, CA)
j. Jeremy Harris Construction, Inc. (Riverside, CA)
k. S. Porter, Inc. (Big Bear Lake, CA)
l. SJD & B, Inc. (Walnut, CA)
m. Sky Construction Services, Inc. (Rancho Mirage, CA)
n. Swanson Backhoe, Inc. dba SBI General Engineering (Upland, CA)
o. The Tree Guys, Inc. (Lake Arrowhead, CA)
p. Three Peaks Corp. (Calimesa, CA)
q. Lake Arrowhead Construction, Inc. dba Trinity Construction, Inc. (Blue Jay, CA)
r. Tri-Star Contracting II, Inc. (Desert Hot Springs, CA)
s. Valley Wide Construction Services, Inc. (Trona, CA)
t. Vance Corporation (Bloomington, CA)
u. W.M. Kanayan Construction, Inc. (San Bernardino, CA)
v. Weaver Grading, Inc. (Beaumont, CA)
w. West Coast Arborists, Inc. (Grand Terrace, CA)
2. Acting as the governing body of the San Bernardino County Flood Control District, approve contracts with the following 23 vendors in the amount of $1,250,000 each for the period of October 27, 2020 through June 30, 2025, for on-call storm maintenance services:
a. Travis D Snyder dba Advantage Backhoes (Crestline, CA)
b. Amer General Engineering, Inc. (Blue Jay, CA)
c. Bacon Wagner Excavating (Running Springs, CA)
d. DBR Investments, Inc. dba DBR General Engineering (Vista, CA)
e. Dependable Grading, Inc. (Moreno Valley, CA)
f. Ferreira Construction Co, Inc. (Rancho Cucamonga, CA)
g. Golden West Arbor Services, Inc. (Pomona, CA)
h. Houston & Harris PCS, Inc. (Grand Terrace, CA)
i. James Dickey, Inc. (Rialto, CA)
j. Jeremy Harris Construction, Inc. (Riverside, CA)
k. S. Porter, Inc. (Big Bear Lake, CA)
l. SJD & B, Inc. (Walnut, CA)
m. Sky Construction Services, Inc. (Rancho Mirage, CA)
n. Swanson Backhoe, Inc. dba SBI General Engineering (Upland, CA)
o. The Tree Guys, Inc. (Lake Arrowhead, CA)
p. Three Peaks Corp. (Calimesa, CA)
q. Lake Arrowhead Construction, Inc. dba Trinity Construction, Inc. (Blue Jay, CA)
r. Tri-Star Contracting II, Inc. (Desert Hot Springs, CA)
s. Valley Wide Construction Services, Inc. (Trona, CA)
t. Vance Corporation (Bloomington, CA)
u. W.M. Kanayan Construction, Inc. (San Bernardino, CA)
v. Weaver Grading, Inc. (Beaumont, CA)
w. West Coast Arborists, Inc. (Grand Terrace, CA)
(Presenter: Brendon Biggs, Director/Chief Flood Control Engineer, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works - Transportation (Department) is financed by Gas Tax revenue, fee revenue, and other local, state, and federal funding. The San Bernardino County Flood Control District (District) is funded by property tax revenue, fee revenue and local, state, and federal funding. As these are on-call storm maintenance services contracts, the specific projects have not yet been determined. Depending on the project, one of the above funding sources will be used to fund the cost of the contracts.
The Department and the District have allocated $500,000 each in their respective 2020-21 budgets for the projected cost of on-call storm maintenance services. Contract amounts are set at $250,000 per year for the term of the contract to allow flexibility on individual projects that are sent out to bid. The total contract amount assigned to each vendor listed below is $1,250,000 each for the Department and the District for the term of the contracts; however, total annual contract expenditures will be limited to budgeted funds and will not exceed the annual budgeted amount of $500,000 each for the Department and the District for 2020-21. The Department and the District will include sufficient appropriation in future recommended budgets for on-call storm maintenance services.
The total contract amounts assigned to each vendor identified in this item are listed below:
|
Contractor Name |
Department Contract Amount |
District Contract Amount |
|
Travis D Snyder dba Advantage Backhoes |
$1,250,000 |
$1,250,000 |
|
Amer General Engineering, Inc. |
$1,250,000 |
$1,250,000 |
|
Bacon Wagner Excavating |
$1,250,000 |
$1,250,000 |
|
DBR Investments, Inc. dba DBR General Engineering |
$1,250,000 |
$1,250,000 |
|
Dependable Grading, Inc. |
$1,250,000 |
$1,250,000 |
|
Ferreira Construction Co, Inc. |
$1,250,000 |
$1,250,000 |
|
Golden West Arbor Services, Inc. |
$1,250,000 |
$1,250,000 |
|
Houston & Harris PCS, Inc. |
$1,250,000 |
$1,250,000 |
|
James Dickey, Inc. |
$1,250,000 |
$1,250,000 |
|
Jeremy Harris Construction, Inc. |
$1,250,000 |
$1,250,000 |
|
S. Porter, Inc. |
$1,250,000 |
$1,250,000 |
|
SJD & B, Inc. |
$1,250,000 |
$1,250,000 |
|
Sky Construction Services, Inc. |
$1,250,000 |
$1,250,000 |
|
Swanson Backhoe, Inc. dba SBI General Engineering |
$1,250,000 |
$1,250,000 |
|
The Tree Guys, Inc. |
$1,250,000 |
$1,250,000 |
|
Three Peaks Corp. |
$1,250,000 |
$1,250,000 |
|
Lake Arrowhead Construction, Inc. dba Trinity Construction, Inc. |
$1,250,000 |
$1,250,000 |
|
Tri-Star Contracting II, Inc. |
$1,250,000 |
$1,250,000 |
|
Valley Wide Construction Services, Inc. |
$1,250,000 |
$1,250,000 |
|
Vance Corporation |
$1,250,000 |
$1,250,000 |
|
W.M. Kanayan Construction, Inc. |
$1,250,000 |
$1,250,000 |
|
Weaver Grading, Inc. |
$1,250,000 |
$1,250,000 |
|
West Coast Arborists, Inc. |
$1,250,000 |
$1,250,000 |
In the event of an emergency, the Department and the District will initially finance emergency costs from their annual budget appropriations. Subsequently, both the Department and the District will submit reimbursement claims to the California Emergency Management Agency, the Federal Highway Administration, and the Federal Emergency Management Agency, as may be applicable.
BACKGROUND INFORMATION
With the upcoming storm season and future storm seasons, the Department and the District will have the ability to call upon a list of pre-approved qualified vendors to provide on-call storm maintenance services. As projects are identified, the Department and District will contact the pre-qualified vendors to request bids. The lowest bidder is then selected to provide the requested services for the project. However, conditions other than price are sometimes important and will be considered when necessary. Such conditions will be identified in the request for bids on an individual project. For emergency projects (following applicable provisions of the Public Contract Code), the Department and the District may contact any contractor directly in order to promptly respond to such emergency and the price will be negotiated at the time of contact.
PROCUREMENT
On August 24, 2020 the Request for Qualifications (RFQ) (PWG 121-ADMIN-3914) was released through the County Electronic Procurement Network (ePro) to solicit and create a list of qualified vendors to provide the County and the District with on-call storm maintenance services for road and flood control facilities and augment the subsequent list on a semi-annual basis. In accordance with the terms of the RFQ, the contractors may be utilized for routine maintenance projects, public projects not exceeding the amount identified in Public Contract Code Section 22032 (a) and eligible emergency projects (following applicable provision of the Public Contract Code). Requesting qualifications from vendors before a project or emergency occurs reduces delays in the procurement process which support the goal of operating in a fiscally-responsible and business-like manner, as well as providing for the safety of County residents.
This RFQ shall remain open in ePro through November 30, 2024 with semi-annual deadlines for proposal submissions. The Department and District will return to the Board of Supervisors for approval of subsequent contracts resulting from this RFQ. The contracts will remain in effect until June 30, 2025. The Department and the District received 23 proposals for on-call storm maintenance services and determined that all 23 contractors met the requirements specified in the RFQ, including the type of service offered, service locations, and compliance with Department and District terms and conditions.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Sophie A. Akins and Suzanne Bryant, Deputies County Counsel, 387-5455) on September 24, 2020; Purchasing (Jason Cloninger, Lead Buyer, 387-8258) on September 30, 2020; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on October 1, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on October 9, 2020.