REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
May 19, 2020
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Revenue Agreement with the California Department of Forestry and Fire Protection
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Agreement with the California Department of Forestry and Fire Protection, and the necessary annual “Lease Agreement for the Intermittent Use of Aircraft”, establishing the helicopter requirements for the Sheriff/Coroner/Public Administrator, Aviation Division participation in the Call-When-Needed Helicopter Program for the reimbursement of costs related to providing fire suppression services, based on rates as established in the County Fee Ordinance, for the period of July 1, 2020 through June 30, 2021.
(Presenter: John Ades, Captain, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Agreement provides for reimbursement of equipment and personnel costs incurred in the performance of State-requested helicopter firefighting services. The hourly reimbursement rates listed below are established in the County Fee Ordinance (County Code Section 16.0226(k)). Actual revenue will be based upon the level of service provided. Sufficient appropriation and revenue will be included in the Sheriff/Coroner/Public Administrator’s (Department) 2020-21 recommended budget.
|
Aircraft Model |
FY 20-21 Hourly Rate |
|
Helicopter UH1H |
$3,213 |
|
Helicopter B-212 |
$3,302 |
|
Helicopter H125 |
$1,983 |
BACKGROUND INFORMATION
The California Department of Forestry and Fire Protection (Cal Fire) Call-When-Needed Helicopter Program (CWN Program) enables Cal Fire to utilize a variety of aviation entities to provide fire suppression services on an as-needed basis. The Department is requesting authorization to participate in this program to enable the Department to obtain reimbursement for firefighting activities requested by Cal Fire.
The “Call-When-Needed Helicopter Requirements Agreement” outlines the specifications for aircraft, equipment, and personnel providing services under the CWN Program. The Agreement also outlines how services will be ordered by Cal Fire, operational procedures between the parties, and the process for applying for reimbursement. The CWN Program requires execution of the State’s standard terms and conditions for contracting [“Contractor Certification Clauses (CCC) for Services” and form CCC-307] that detail general contracting requirements. The County is also required to annually submit a “Lease Agreement for the Intermittent Use of Aircraft” (State Form FC-107RW) which details the Department’s aircraft specifications and hourly rates for reimbursement based on the rates adopted by the Board of Supervisors in the County Fee Ordinance. While the State’s terms and conditions are exceptions to the County’s standard contract language, approval by the Board of those documents is necessary for the Department to provide the services when requested by the State for the safety and health of County residents. Counsel has reviewed the non-standard language and is in agreement with the department's recommendation.
PROCUREMENT
Not Applicable
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on April 23, 2020; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on April 23, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on April 23, 2020.