REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 24, 2022
FROM
GILBERT RAMOS, Director, Transitional Assistance Department
SUBJECT
Title
Amendments to Contracts for Vocational Education and Training Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to fee-for-service contracts with the following agencies to provide Vocational Education and Training Services, updating contract language, increasing the amount by $2,500,000, from $5,000,000 to a total not-to-exceed aggregate amount of $7,500,000, and exercising the second option to extend the contracts an additional year, for the total contract period of July 1, 2020 through June 30, 2023:
1. Chaturvedi Enterprises, Inc. dba AGI Technology Institute, Contract No. 20-304
2. Career Institute, Contract No. 20-305
3. Chaffey College, Contract No. 20-306
4. Colton-Redlands-Yucaipa ROP, Contract No. 20-307
5. eXemplar Human Services LLC, Contract No. 20-308
6. Mission Career College, Contract No. 20-309
7. Private Security Training Center, Contract No. 20-310
8. San Bernardino Community College District, Contract No. 20-311
9. Skyway Trucking School, Inc., Contract No. 20-312
(Presenter: Gilbert Ramos, Director, 388-0245)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The increase of $2,500,000 to the aggregate amount for these fee-for-service contracts is federally funded through the California Work Opportunity and Responsibility to Kids (CalWORKs) Single Allocation - Welfare-to-Work (WTW). Adequate appropriation and revenue will be included in the Human Services Administrative Claim 2022-23 recommended budget.
BACKGROUND INFORMATION
The agencies listed in the Recommendation provide mandated education services to enable CalWORKs WTW customers to transition from welfare to self-sufficiency. These education services include flexible vocational education and training that will result in economic self-sufficiency and lasting employment. Upon approval of the recommended amendments, the Transitional Assistance Department (TAD) anticipates the agencies will provide Vocational Education and Training Services to approximately 600 CalWORKs customers in 2022-23.
Vocational Education and Training Services contractors are paid on a fee-for-service basis for actual services provided to each individual customer. The cost of services varies from $394 to $7,500 depending on the type and length of services provided.
TAD will continue to monitor individual referrals to ensure that the total payments to all contractors combined do not exceed $2,500,000 in aggregate, for the period of July 1, 2022 through June 30, 2023. The contracts are written in this manner to establish a Board of Supervisors (Board) approved list of qualified vendors and allows TAD caseworkers the flexibility of selecting the agency that best meets their customer’s needs. A minimum amount is not required to be spent on any of these contracts and the County does not guarantee any referrals.
PROCUREMENT
On May 19, 2020 (Item No. 99), as a result of a formal procurement, the Board approved contracts with the agencies listed in the Recommendation to provide Vocational Education and Training Services, in an aggregate amount not exceed $2,500,000, for the period of July 1, 2020 through June 30, 2021, with the option to extend for four additional one-year periods.
On May 18, 2021 (Item No. 84), the Board approved Amendment No. 1 to the contracts listed in the Recommendation, to continue providing Vocational Education and Training Services, increasing the amount by $2,500,000, from $2,500,000 to a total not-to-exceed aggregate amount of $5,000,000, and exercising the first option to extend the contract period an additional year, for the total contract period of July 1, 2020 through June 30, 2022.
Contractor performance will continue to be monitored by reviewing monthly reports describing the services provided, the progress of each CalWORKs customer, and review for compliance with the administrative, fiscal, and program terms and conditions of the contract contingent upon funding and contractor performance. The County reserves the right to request additional program and/or fiscal reports to facilitate this monthly review. The contracts may be terminated without cause by the County with 30 days written notice.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on April 21, 2022; County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on April 28, 2022; Finance (John Hallen, Administrative Analyst, 388-0208) on May 10, 2022; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on May 10, 2022.