REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
BOARD GOVERNED COUNTY SERVICE AREAS
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
AND RECORD OF ACTION
REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF THE BIG BEAR VALLEY RECREATION AND PARK DISTRICT
BLOOMINGTON RECREATION AND PARK DISTRICT
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
INLAND COUNTIES EMERGENCY MEDICAL AGENCY
SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
June 11, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Update to County Policy Manual
End
RECOMMENDATION(S)
Recommendation
Acting as the Board of Supervisors for San Bernardino County, Board Governed County Service Areas, and the San Bernardino County Flood Control District, and as the Board of Directors for the Big Bear Valley Recreation and Park District, the Bloomington Recreation and Park District, In-Home Supportive Services Public Authority, Inland Counties Emergency Medical Agency, and the San Bernardino County Fire Protection District, approve the following updates to the County Policy Manual:
1. Amend Policy 05-01: Budgeting Policy
2. Amend Policy 05-03: Contingency Policy
3. Amend Policy 11-04: Procurement of Goods, Supplies, Equipment and Services
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as this item is non-financial in nature.
BACKGROUND INFORMATION
The County Policy Manual documents policy direction from the Board of Supervisors and Board of Directors (collectively Board) to departments and Board-governed entities on a broad array of topics. Board-approved policies are often implemented through the use of Standard Practices, which are approved by the Chief Executive Officer (CEO) and incorporated into the County Policy Manual.
In order to facilitate the review of County policies, the County has established a Policy Review Committee (Committee) to evaluate requests for new policies and conduct ongoing review and update of existing policies. The Committee includes representation from various departments as follows:
|
Policy Review Committee |
|
Auditor-Controller/Treasurer/Tax Collector |
Clerk of the Board of Supervisors |
|
County Administrative Office |
County Counsel |
|
District Attorney/Law & Justice |
Finance and Administration |
|
Human Resources |
Human Services |
|
Innovation and Technology |
Public Works |
|
Purchasing |
Real Estate Services |
|
San Bernardino County Fire Protection District |
Risk Management |
The Committee, which met on May 29, 2024, has approved, and recommends amendment to Section 5, Budget and Finance; and Section 11, Procurement and Contracting, of the County Policy Manual as follows:
|
Policy |
Title |
Action |
Description of Action |
|
05-01 |
Budgeting Policy |
Amend |
Update to this policy is appropriate for alignment with the current process and to increase the amount for unbudgeted fixed asset requests. |
|
05-03 |
Contingency Policy |
Amend |
Update to this policy is appropriate for alignment with best practices. |
|
11-04 |
Procurement of Goods, Supplies, Equipment and Services |
Amend |
Update of this policy is appropriate to align with 05-01 and updates to Federal regulations. |
The Committee also recommends the CEO approve the addition and/or update of the following Standard Practice to implement and/or update processes for departments:
|
Number |
Title |
|
11-04 SP2 |
Procurement of Goods, Supplies, Equipment and Services - Fixed Assets |
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on May 22, 2024; Finance (Erika Rodarte, Administrative Analyst, 387-4919 and Jevin Kaye, Principal Administrative Analyst, 387-3087) on May 23, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on May 24, 2024.