REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
October 21, 2025
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Amendment to Contract with EXP U.S. Services, Inc., for the Phelan Road Widening Project in the Phelan Area
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 21-418 with EXP U.S. Services, Inc., for professional engineering and environmental services for Phase I of the Phelan Road Widening Project, to update the contract representative contact information and extend the contract term for approximately two additional years for the total term of June 8, 2021 through December 17, 2027, with no change to the contract amount of $3,503,005.93.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works (Department) is funded by Gas Tax revenue, fee revenue, and other federal, state and local funding. Phase I of the Phelan Road Widening Project in the Phelan area (Project), is the Project Approval/Environmental Document phase (PA/ED) and is funded with Measure I Major Local Highway Program (MHLP) Funds administered by San Bernardino County Transportation Authority (SBCTA). On March 24, 2020 (Item No. 35), the Board of Supervisors (Board) approved Project Funding Agreement No. 20-145 with SBCTA to utilize a portion of the Measure “I” 2010-2040 Victor Valley Subarea MLHP funds for the PA/ED for the Project. Sufficient appropriation for Phase I is included in the Department’s 2025-26 Road Operations budget (6650002000 34H15057) and will be included in future recommended budgets.
BACKGROUND INFORMATION
The Project involves the widening of 12.1 miles of Phelan Road between State Route 138 and Los Banos Avenue and includes widening from two lanes to five lanes, pavement rehabilitation/reconstruction, realigning the intersection of Phelan Road and State Route 138 to provide for a perpendicular intersection, evaluation and possible widening or reconstruction of bridge at Sheep Creek and culvert at Horse Canyon Channel, rehabilitation/replacement of existing drainage structures at various locations as well as various other improvements as a result of the road widening. This Project is a priority project because of the traffic volume in this area. The Project’s intent is to relieve traffic congestion and improve the traffic circulation. The Project is also included in the SBCTA 10-Year Delivery Plan, approved by the SBCTA Board of Directors on June 5, 2019 (Item No. 14).
On June 8, 2021 (Item No. 67), the Board approved Contract No. 21-418 with EXP U.S. Services, Inc. (EXP) in the amount of $3,503,005.93, for the period of June 8, 2021 to June 8, 2023, to provide professional engineering and environmental services for the Project.
On May 9, 2023 (Item No. 42), the Board approved Amendment No. 1 to Contract No. 21-418, extending the term of the contract to December 19, 2025, with no change in the contract amount.
Approval of this item will update the contract representative contact information and extend the contract term from December 19, 2025 to December 17, 2027, to allow EXP sufficient time to complete preliminary engineering studies, environmental studies, draft environmental document, and complete final PA/ED, including potential realignment of the Phelan Road and State Route 138 intersection, with Caltrans review and approval of the Environmental Assessment.
The Project will meet the County and Chief Executive Officer’s goals and objectives of ensuring the development of a well-planned, balanced and sustainable County and providing for the safety, health and social service needs of County residents by improving roadway and drainage conditions.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on October 9, 2025; and County Finance and Administration (Kathleen Gonzalez, Administrative Analyst, 387-5412) on October 2, 2025.