REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 26, 2022
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Interim Use Permit with Southern California Edison for the Annual Southern California Edison Picnic and Lineman’s Rodeo Event at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Interim Use Permit with Southern California Edison for the use of a portion of Prado Regional Park, located in the City of Chino, to hold the Annual Southern California Edison Picnic and Lineman’s Rodeo Event occurring Thursday, August 11, 2022, through Saturday, August 13, 2022, with related camping, set up, and tear down beginning August 1, 2022, through August 18, 2022, for minimum total revenue in the amount of $16,840.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Interim Use Permit (Permit) does not require the use of additional Discretionary General Funding (Net County Cost). Under this Permit, Southern California Edison (Permittee) will pay the Regional Parks Department (Department) a minimum total of $16,840 as detailed in the table below. The following fees are consistent with the Board of Supervisor’s (Board) approved 2022- 2023 fee schedule:
|
Fee Description |
Dates |
Amount |
|
Event Contract Preparation fee |
One time |
$200 |
|
Multi-Purpose Room used for two days at $500 per day |
August 11-12 2022 |
$1,000 |
|
Two acres of Open Space for two days at $500 per acre per day |
August 11-12, 2022 |
$2,000 |
|
72 Full-Hookup Campsites for two nights at $30 per Campsite, per night |
August 11-12, 2022 |
$4,320 |
|
Three Full-Hookup Campsites for 11 nights at $30 per Campsite, per night |
August 6-17, 2022 |
$990 |
|
10 Tent Group Campsites for one night at a cost of $30 per Campsite |
August 17, 2022 |
$300 |
|
Tally Fee |
One time |
$30 |
|
800 pre-paid vehicle entries at a rate of $10 per vehicle |
One Time |
$8,000 |
|
Total |
|
$16,840 |
The Permittee will also submit a $2,000 deposit to be used to pay for any damages incurred due to the Permittee’s use of the Park during the Annual Southern California Edison Picnic and Lineman’s Rodeo Event (Event). Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals, as well as securing the required insurance for this Event. Each group tent site is allowed 20 campers at the base rate and any additional campers will be charged $5 per camper per night. Adequate appropriation and revenue are included in the Department’s 2022-23 budget.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks including Prado Regional Park (Park), located in the City of Chino, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and Permittee allows for a portion of the Park to host the Permittee’s annual Event which includes a company picnic, camping, and the Lineman Rodeo.
The Event will not impact the areas generally used by the public for day use activities, such as the soccer, baseball fields, playground, zero-depth water park, disc golf course, trails, and the front area of the Park. All fees charged to the Permittee are consistent with the 2022-23 Board approved fee schedule.
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development.
The Permittee will host the Event for its employees. This Event will consist of a variety of lineman’s tasks including, but not limited to, pole climbing, a picnic with catered food, bouncers, and other family activities. In addition, the Permittee will provide portable restrooms and trash receptacles for the Event.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on June 30, 2022; Finance (Elias Duenas, Administrative Analyst, 387-4052) on June 30, 2022; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5410) on July 1, 2022.