REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 13, 2023
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Budget Adjustments to Per Capita Grant Projects at Glen Helen Regional Park
End
RECOMMENDATION(S)
Recommendation
1. Approve a budget increase for the following Capital Improvement Program Projects:
a. Capital Improvement Program Project No. 22-096 (WBSE 10.10.1259) for the Glen Helen Splashpad Expansion Project for Glen Helen Regional Park in the amount of $44,775, from $1,349,176 to $1,393,951.
b. Capital Improvement Program Project No. 22-097 (WBSE 10.10.1260) for the Glen Helen Restroom Replacement Project for Glen Helen Regional Park in the amount of $45,886, from $1,573,900 to $1,619,786.
2. Approve appropriation and revenue adjustments to fund the Capital Improvement Program projects and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact Section (Four votes required).
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will result in the use of Discretionary General Funding (Net County Cost). The appropriation and revenue adjustments recommended are as follows:
|
Fund Center |
Commitment Item/GL Account |
Description |
Action |
Amount |
WBSE |
|
1280001000 |
56006000 |
Contingencies |
Decrease |
$90,661 |
N/A |
|
1161161000 |
55305030 |
Operating Transfers Out |
Increase |
$90,661 |
N/A |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$44,775 |
10.10.1259 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$44,775 |
10.10.1259 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$45,886 |
10.10.1260 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$45,886 |
10.10.1260 |
The Glen Helen Splashpad Expansion Project is currently funded using Per Capita Grant Funds. The Project and Facilities Management Department (PFMD) has recently requested a budget adjustment in the amount of $44,775 in order to complete the project prior to the height of the summer season, by June 2, 2023. The Glen Helen Restroom Replacement Project is also currently funded using Per Capita Grant Funds. PFMD has also requested additional funds in the amount of $45,886 in order to complete this project expeditiously.
BACKGROUND INFORMATION
Due to wind, snow, and rain caused by various atmospheric river events in Southern California, the construction of the Glen Helen Splashpad Expansion Project has been delayed. Additional funding is needed to expedite the construction schedule by adding extra manpower, longer work hours and additional days, in anticipation of completing the project two weeks ahead of the current schedule. The project's initial completion date was delayed due to the frequent rain and snow events which caused the project to halt construction during these acts of nature and days after events to allow soil to dry enough for the required 95% compaction.
The Department currently has temporary features provided by the contractor with delivery of the new features scheduled. The first delivery of water features was scheduled for Monday, May 29, 2023, with full installation anticipated by June 1, 2023. The second delivery with the remaining water features is scheduled to arrive on site by Monday, June 26, 2023, with installation anticipated to be completed by June 29, 2023. Without the requested additional funding, the project was not estimated to be complete until the Fall or Winter of 2023.
As with the Glen Helen Splashpad Expansion Project, the construction of the Glen Helen Restroom Replacement Project was impacted by the winter storms. Additional funding is necessary to expedite construction, install pressure valve regulators to address high water pressure issues, and to procure and install temporary and permanent Proposition 68 signage. Construction was completed on May 26, 2023. Without the requested additional funding, the completion was scheduled for June 30, 2023.
PROCUREMENT
No procurement activities are required at this time. Any future procurement activities related to this Project will be completed in accordance with the California Public Contract Code, County Policy, and Purchasing Department requirements.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on May 17, 2023; Project and Facilities Management Department (Don Day, Director, 387-5224) on May 23, 2023; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Deputy Chief Controller, 382-3195) on May 16, 2023; Finance (Elias Duenas, Administrative Analyst, 387-4052) on May 17, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on May 18, 2023.