REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
March 28, 2023
FROM
DAN MUNSEY, Fire Chief/Fire Warden, San Bernardino County Fire Protection District
SUBJECT
Title
Transfer of Surplus Property to the Rotary Club of 29 Palms
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of the San Bernardino County Fire Protection District:
1. Declare the 2001 Ford E350 Ambulance (Equipment No. 020996/Vehicle Identification Number 1FDSE35F11HA25724), which is fully depreciated and has an estimated value of approximately $4,400, surplus property that no longer meets the needs of the San Bernardino County Fire Protection District.
2. Approve agreement with the Rotary Club of 29 Palms for the transfer of surplus property (Equipment No. 020996) identified in Recommendation No. 1 to the Rotary Club of 29 Palms at no cost, with San Bernardino County Fire Protection District receiving a full release of liability upon transfer of title.
3. Authorize the Deputy Executive Officer of the Fleet Management Department to execute all necessary documentation for transfer of title of the surplus property identified in Recommendation No. 1.
(Presenter: Dan Munsey, Fire Chief/Fire Warden, 387-5779)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of the recommended actions will not result in the use of Discretionary General Funding (Net County Cost), as there are no costs involved with the transfer of San Bernardino County Fire Protection District (SBCFPD) surplus property to the Rotary Club of 29 Palms.
BACKGROUND INFORMATION
The SBCFPD asset identified in this item is fully depreciated, placed in reserve, and no longer meets the needs of SBCFPD. Therefore, SBCFPD recommends that the asset be declared surplus property and transferred to the Rotary Club of 29 Palms through approval of a no cost agreement.
Rotary Club of 29 Palms is a local division of Rotary International and the Rotary Foundation. The Rotary Foundation is a non-profit corporation that supports the efforts of Rotary International to achieve world understanding and peace through international humanitarian, educational, and cultural exchange programs; as such, it is able to make local and international donations. Rotary Club of 29 Palms is an established group of business and community leaders working locally to support local charities and organize action to create change, solve problems, and address community needs.
SBCFPD is recommending approval of an agreement to transfer surplus 2001 Ford E350 Ambulance (Equipment No. 020996) to the Rotary Club of 29 Palms. SBCFPD has worked with other Rotary Clubs in the past to transfer surplus vehicles, which the Rotary Clubs have then transferred to public entities with a need for these vehicles. Rotary Club of 29 Palms will help SBCFPD facilitate the transfer of the surplus item.
Rotary Club of 29 Palms intends to transfer the surplus vehicle to the San Felipe Fire Department (San Felipe Fire) in Baja Mexico. San Felipe Fire is the primary rescue and recovery response agency responsible for approximately 200 miles of Federal highway in Baja Mexico.
On February 8, 2022, SBCFPD received a request from San Felipe Fire for rescue equipment, particularly an ambulance. The vehicle recommended for surplus and transfer cannot be used in California without a significant cost to upgrade the vehicle due to South Coast Air Quality Management District regulations. This vehicle has been out-of-service for some time, is fully depreciated, and no longer meets the needs of SBCFPD.
In exchange for the no cost transfer, SBCFPD will receive indemnity and a full release of liability for this vehicle pursuant to the terms of the recommended agreement. In addition, the Rotary Club of 29 Palms will provide press and social media coverage for this no cost transfer in collaboration with SBCFPD for their joint goodwill efforts. The press and media coverage provided by Rotary Club of 29 Palms will help SBCFPD in the development of additional community relations and support with/from the public and non-profit entities that support the SBCFPD community on various matters. The press and social media coverage, as well as the consideration that SBCFPD will receive under the agreement (in the form of the indemnity and full release of liability in favor of SBCFPD), exceeds the value of the surplus item being transferred at no cost. Since the agreement transfers a surplus vehicle, the agreement requires Rotary Club of 29 Palms and their insurance carrier to waive their right of subrogation against SBCFPD. Transfer of title will be coordinated with the Purchasing Department and Fleet Management Department.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Scott Runyan, Principal Assistant County Counsel, 387-5455) on March 3, 2023; Purchasing (Dewayne Ford, Administration and Operations Manager, 387-2072) on March 16, 2023; Fleet Management (Mike Jimenez, Deputy Executive Officer, 387-7870) on March 7, 2023; Finance (Tom Forster, Administrative Analyst, 387-4635) on March 7, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on March 8, 2023.