REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 16, 2025
FROM
DON DAY, Director, Project and Facilities Management Department SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendment and Change Order to Construction Contract with Dalke & Sons Construction, Inc. for the Sheriff Scientific Investigations Division Orange and Blue Labs Remodel Project
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 1 to Contract No. 25-101 with Dalke & Sons Construction, Inc., for the Sheriff Scientific Investigations Division Orange and Blue Labs Remodel Project in San Bernardino, increasing the total contract amount by $179,318.37, from $6,692,000 to $6,871,318.37, and extending the construction completion date by an additional 58 days, from March 3, 2026, to April 30, 2026. (Four votes required).
2. Approve Change Order No. 1 to Contract No. 25-101 with Dalke & Sons Construction, Inc., for the Sheriff Scientific Investigations Division Orange and Blue Labs Remodel Project in San Bernardino, increasing the total contract amount by $21,990.12, from $6,871,318.37 to $6,893,308.49, with no change to the construction completion date of April 30, 2026. (Four votes required).
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Sheriff/Coroner/Public Administrator’s (Sheriff) Scientific Investigations Division (SID) Orange and Blue Labs Remodel Project (Project) (WBSE 10.10.1493) with a total budget of $8,561,120 is funded with Proposition 172 funds. The Project was approved by the Board of Supervisors (Board) on June 10, 2025 (Item No. 136) as part of the 2025-26 Capital Improvement Program budget.
BACKGROUND INFORMATION
The Project addresses long-standing space constraints at the Sheriff SID Orange and Blue laboratories, which serves all San Bernardino County law enforcement agencies. Accredited since 1995, the lab employs over 100 staff, yet operates with only 22,000 square feet-far below the American Society of Crime Laboratory/Laboratory Accreditation Board and the American National Standards Institute National Accreditation Board (ASCLD/LAB) guideline of 1,000 square feet per analyst. Originally built in the 1970s and expanded over time with trailers and an annex, the facility remains insufficient to meet the growing demand for forensic services, particularly in the Forensic Biology Unit. The remodel will reconfigure the Chemistry and Trace Analysis Laboratories to accommodate additional staff and upgrade flooring, utilities, and Heating Ventilation and Air Conditioning systems. The Project includes Americans with Disabilities Act (ADA) and California Building Code compliance improvements, restroom and shower remodels, office and lab space redesign, and site upgrades to provide a compliant path of travel.
On September 24, 2024 (Item No. 45), the Board authorized the Project and Facilities Management Department (PFMD) to solicit competitive bids for the Project via Request for Proposals No. ANE223-ANE2C-5624. On February 11, 2025 (Item No. 26), the Board awarded construction Contract No. 25-101 to Dalke & Sons Construction, Inc. (Contractor) in the amount of $6,692,000, with a construction contract completion date of 365 days from the date PFMD issued Contractor a Notice to Proceed.
Initially, Sheriff planned to relocate its staff to its Annex building during construction of the Project. However, in January 2025, the Sheriff determined this was not feasible and requested construction of temporary lab space within existing offices to relocate staff during the construction of the Project. The temporary lab space was completed on June 10, 2025, by a Job Order Contractor. Construction of the Project began on June 11, 2025.
Approval of Amendment No. 1 (A1) to Contract No. 25-101, in the amount of $179,318.37, compensates the Contractor for additional work required to address unforeseen conditions discovered after construction began, including slab demolition, installation of new curbs with grading, wall repairs, electrical relocation, temporary water heaters, moisture mitigation, and added roof insulation. A1 also extends the contract time by 58 calendar days in order to complete the additional scope of work.
Approval of Change Order No. 1 (CO1) to Contract No. 25-101, in the amount of $21,990.12, will compensate the Contractor for San Bernardino County Fire Protection District permit fees and processing, as well as the labor, materials and equipment needed to build of a box beam/structural frame to mount exhaust fans, reinforce an existing soffit, install two new ceiling register covers, cap off and relocate the water heater, provide new door hardware, repaint the hallway walls, and investigate gate power issues.
The unanticipated additional costs in A1 and CO1 are related to events that took place after the competitive bid process that resulted in the original contract award to the Contractor. Therefore, no additional procurement activities are required.
Public Contract Code section 20136 requires all construction contract change orders and amendments to have four vote approval by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-5455) on October 21, 2025; Sheriff (Jose Torres, Sheriff’s Administrative Manager, 387-3465) on November 5, 2025; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on November 10, 2025; Project and Facilities Management (Robert Gilliam, Chief of Project Management, 387-5000) on November 10, 2025; and County Finance and Administration (Yael Verduzco, Principal Administrative Analyst, 387-5285) on November 25, 2025.
(EB:677-7950)