REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 12, 2023
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
DON DAY, Director, Project and Facilities Management Department
BRENDON BIGGS, Director, Department of Public Works - Special Districts
SUBJECT
Title
Capital Improvement Program Projects and Community Service Upgrades Reserve Fund Project Allocation for County Regional Parks
End
RECOMMENDATION(S)
Recommendation
1. Approve the following Capital Improvement Program Projects at three County Regional Parks:
a. Capital Improvement Program Project in the amount of $368,528 for the Bridge Replacement Project for Calico Ghost Town Regional Park.
b. Capital Improvement Program Project No. 24-072 (WBSE 10.10.1544), in the amount of $1,095,138, for the Calico Silver Bowl Project at Calico Ghost Town Regional Park.
c. Capital Improvement Program Project No. 24-073 (WBSE 10.10.1545), in the amount of $105,332, for the Senior Center Roof Project at Lake Gregory Regional Park.
d. Capital Improvement Program Project No. 24-074 (WBSE 10.10.1546), in the amount of $1,198,186, for the Splash Pad Replacement Project at Prado Regional Park.
2. Approve a budget increase for the following Capital Improvement Program Projects:
a. Capital Improvement Program Project No. 23-147 (WBSE 10.10.1446) for the Maintenance Shop Electrical Repairs at Mojave Narrows Regional Park in the amount of $153,110.
b. Capital Improvement Program Project No. 20-002 (WBSE 10.10.0911) for the Waterslides at Glen Helen Regional Park in the amount of $338,118.
3. Approve appropriation and revenue adjustments to fund the Capital Improvement Program projects and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact section (Four votes required).
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will result in the use of Discretionary General Funding (Net County Cost). The 2023-24 Recommended Budget sets aside $30 million in Discretionary General Funding to the Community Service Upgrades Reserve Fund (Reserve) to fund large scale investments in Regional Parks for future revenue generation.
The Regional Parks Department (Department) is requesting the use of reserves in the amount of $3,258,412 from the 2023-24 Reserve for deferred maintenance and construction projects at Department facilities. The appropriation and revenue adjustments recommended are as follows:
|
Fund Center |
Commitment Item/GL Account |
Description |
Action |
Amount |
WBSE |
|
1000 |
37008758 |
Community Service Upgrades Reserve |
Decrease |
$3,258,412 |
N/A |
|
1161161000 |
55305030 |
Operating Transfers Out |
Increase |
$3,258,412 |
N/A |
|
6522312750 |
40909975 |
Operating Transfers In |
Increase |
$368,528 |
N/A |
|
6522312750 |
54304030 |
Improvements to Structures |
Increase |
$368,528 |
N/A |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$1,095,138 |
10.10.1544 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$1,095,138 |
10.10.1544 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$105,332 |
10.10.1545 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$105,332 |
10.10.1545 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$1,198,186 |
10.10.1546 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$1,198,186 |
10.10.1546 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$153,110 |
10.10.1446 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$153,110 |
10.10.1446 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$338,118 |
10.10.0911 |
|
7700003100 |
54304030 |
Improvements to Structures |
Increase |
$338,118 |
10.10.0911 |
BACKGROUND INFORMATION
Department staff identified visual degradation to the pedestrian bridge at Calico Ghost Town Regional Park (Calico). An inspection was done on the bridge by a structural engineering company and full replacement of the bridge was recommended. The Special Districts Department (SDD) will manage the removal of the existing bridge and replace with a weathered steel bridge that will match the 1880’s theme of Calico.
Due to the atmospheric river storms in Southern California, the rain and winds caused severe structural damage to the façade at the Calico Silver Bowl Stage. The Project and Facilities Management Department (PFMD) will manage the repairs to the structure, support beams and the facade of the stage.
Following storms at the beginning of 2023, the roof at the Crest Forest Senior Center at Lake Gregory Regional Park had leaks in the women’s restroom on the right side of the building. There is apparent damage to the roof shingles and there is dry wall damage in multiple spots within the restroom. PFMD will be managing the repair and replacement of sections of the roof, dry wall and ceiling.
Regional Parks is currently working on a project to complete playground replacement improvements at Prado Park. In an effort to maintain uniformity with the new playground improvements, it is desirable to replace the existing splash pad with a new splash pad. PFMD will be managing the demolition and replacement of the splash pad to include installation of all water hook-ups and all other necessary items to run and operate the splash pad.
The Maintenance Shop Electrical Repairs at Mojave Narrows Regional Park consists of replacement of electrical vaults and conduit at the maintenance shop. On January 24, 2023 (Item No. 51), the Board of Supervisors (Board) approved the Capital Improvement Program (CIP) Project for the Maintenance Shop Electrical Repairs in the amount of $203,619. PFMD has recently requested a budget adjustment in the amount of $153,100 because during construction to install vaults with new wiring, feeders, connections, and conduits, it was determined that the building’s main panel is old and needs to be replaced. Additionally, there are needs to complete improvements at the Pelican Lake Restroom to install new breakers, hand dryers, light fixtures, receptacles, and to install new underground feeders and a transformer. Additional funding is needed to complete this new scope of work.
The Waterslides Project at Glen Helen Regional Park consists of demolition of the existing two slides and replacement with three new themed slides. The project was established as part of the fiscal year 2019-20 budget, in the amount of $437,100, for the repairs of the existing slides. On January 5, 2021 (Item No. 18), the Board approved an increase of $225,000 to accommodate further repairs that PFMD identified. On January 25, 2022 (Item No. 23), the Board approved an increase of $800,000 after PFMD concluded that the slides were beyond repair and required replacement. On November 15, 2022 (Item No. 84), the Board approved an increase in the amount of $819,898 to facilitate the addition of a third slide to the project scope. In addition, a budget increase for $87,615 will be included in the 2022-23 year-end budget report to cover increased costs due to weather delays. PFMD has recently requested a budget adjustment in the amount of $338,118 because this project has experienced unforeseen underground site conditions that require redesign of structural and plumbing scope. The modified scope of work will require additional labor, materials, inspection, and design costs.
PROCUREMENT
Upon approval of the projects, PFMD will determine if services may be procured through the use of existing Board-approved Job Order Contracts or a competitive selection through a solicitation of bids following County procurement and California Public Contract Code requirements. The projects managed by SDD will follow a competitive selection through a solicitation of bids following County procurement and California Public Contract Code requirements.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on July 28, 2023; Project and Facilities Management (Don Day, Director, 387-5224) on August 18, 2023; Special Districts (David Doublet, Assistant Director, 386-8810) on July 31, 2023; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Deputy Chief Controller, 382-3195) on August 3, 2023; Finance (Elias Duenas, Administrative Analyst, 387-4052) on August 22, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on August 23, 2023.