REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
February 10, 2026
FROM
LYNN FYHRLUND, Chief Information Officer, Innovation and Technology Department
SUBJECT
Title
Non-Financial Memorandum of Understanding with the State of California Department of Motor Vehicles for Online Information Access
End
RECOMMENDATION(S)
Recommendation
Approve a non-financial Memorandum of Understanding, including non-standard terms, with the State of California Department of Motor Vehicles to continue an established secure network connection for online information access by approved government agencies, for the period of November 27, 2025 through November 26, 2029.
(Presenter: Lynn Fuhrlund, Chief Information Officer, 388-5501)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote and Fulfill the Countywide Vision.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as it is non-financial in nature.
BACKGROUND INFORMATION
The Memorandum of Understanding (MOU) between the State of California (State) Department of Motor Vehicles (DMV) and San Bernardino County continues an established secure network connection to the DMV’s system via the Innovation and Technology Department’s (ITD) wide area network. On December 14, 2021 (Item No. 37), the Board of Supervisors (Board) approved an MOU with the DMV to provide direct online information access to approved government agencies for the period of November 27, 2021 through November 26, 2025. A new MOU is required as part of ITD’s renewal process.
On December 16, 2025 (Item No. 52), the Board approved non-financial DMV Information Security Agreement No. 25-1055 (DISA) and Government Requester Account Application (Form INF 1130) with the DMV to renew an established secure network connection for online information access by approved government agencies retroactively for the period of November 27, 2025 through November 26, 2029, and authorized the Chief Information Officer or Chief Information Security Officer to execute the DISA and Form INF 1130 for ITD, subject to review by County Counsel.
Renewing the recommended MOU to maintain access to the DMV system is a two-part process. The first part was to approve the execution of the DISA and Form INF 1130 while the second part will require approval of a MOU between the DMV and San Bernardino County. The MOU is a non-negotiable DMV standard document which includes terms that differ from the standard County contract and omits certain County standard contract terms.
The non-standard and missing terms include:
The MOU does not require the State to meet the County’s indemnification and insurance standards as required pursuant to County Policy 11-07.
• The County Policy requires service providers to carry appropriate insurance at limits and under conditions determined by the County’s Risk Management Department and set forth in the County standard contract.
• Potential Impact: The State is a self-insured entity and presumed to carry appropriate coverage that may be deemed necessary and adequate under this MOU.
ITD recommends approval of the MOU to complete the DMV process, which will provide secure access to the DMV system for contracted County departments and outside contracted agencies. In accordance with County policy, each County department requiring access to the DMV system utilizing ITD’s secure network connection will be required to obtain signature authorization from the Board prior to signing and submitting the DMV’s DISA and Form INF 1130. Furthermore, the MOU requires each department to provide their respective DISA and Form INF 1130 to ITD.
In accordance with the MOU, each department is responsible for each employee that has obtained DMV access to complete an Information Security Statement (Form INF 1128) annually. The employee signature confirms their access with the DMV as an individual and does not require Board of Supervisors approval. The MOU requires a copy of each Form INF 1128 to be provided to ITD.
This item is being presented to the Board at this time, as this is the first date available for presentation due to the DMV’s revised MOU processing timeframe and requirement that the renewal period to begin on November 27, 2025.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-5455) on January 28, 2026; Innovation and Technology (Robert Pittman, Chief Information Security Officer, 388-5510) on December 18, 2025; and County Finance and Administration (Ivan Ramirez, Administrative Analyst, 387-4020) on January 20, 2026.