REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 20, 2024
FROM
MARK MCCULLOUGH, Director, Fleet Management Department
SUBJECT
Title
Surplus and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare Equipment No. 002705, a 2013 Chevrolet Suburban (Vehicle Identification Number 1GNWK5EG0DR148018) that is fully depreciated and has an estimated value of $18,511, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
2. Declare Equipment No. 002719, a 2013 Chevrolet Suburban (Vehicle Identification Number 1GNWK5EG2DR152006) that is fully depreciated and has an estimated value of $21,699, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
3. Declare Equipment No. 005862, a 2015 Ford F350 (Vehicle Identification Number 1FT8X3B65FEC64456) that is fully depreciated and has an estimated value of $11,921, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
4. Declare Equipment No. 005863, a 2015 Ford F350 (Vehicle Identification Number 1FT8X3B66FEC64448) that is fully depreciated and has an estimated value of $10,905, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
5. Declare Equipment No. 005894, a 2017 Chevrolet Silverado (Vehicle Identification Number 3GCUKREC1HG247327) that is fully depreciated and has an estimated value of $15,528, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
6. Declare Equipment No. 015305, a 2011 Ford F350 (Vehicle Identification Number 1FT8X3A67BEC53373) that is fully depreciated and has an estimated value of $13,599, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
7. Declare Equipment No. 015365, a 2016 Ford F350 (Vehicle Identification Number 1FT8X3B63GEB62235) that is fully depreciated and has an estimated value of $10,414, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
8. Declare Equipment No. 015369, a 2016 Ford F350 (Vehicle Identification Number 1FT8X3B68GEB62232) that is fully depreciated and has an estimated value of $12,913, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
9. Declare Equipment No. 020460, a 2012 Ford E150 (Vehicle Identification Number 1FMNE1BL6CDA17754) that is fully depreciated and has an estimated value of $10,175, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
10. Declare Equipment No. 020480, a 2017 Ford E350 (Vehicle Identification Number 1FTBW2YM0HKA28133) that is fully depreciated and has an estimated value of $16,231, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
11. Declare Equipment No. 020624, a 2011 Ford E350 (Vehicle Identification Number 1FTSS3EL3BDA81997) that is fully depreciated and has an estimated value of $12,181, as surplus and no longer necessary to meet the needs of the Fleet Management Department.
12. Authorize the sale of the fixed assets identified in Recommendation Nos. 1 through 11 to be coordinated through the Purchasing Department, Surplus Property Division’s contracted auction vendors.
13. Authorize the Fleet Management Department to retain the proceeds from the sale of the fixed assets identified in Recommendation Nos. 1 through 11 to offset costs of future equipment and vehicle purchases.
(Presenter: Mark McCullough, Director, 387-7870)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Fleet Management Department (Fleet) is an internal service fund, and its operational costs are financed through Board of Supervisors (Board) approved rates charged to customers. The funds raised by the sale of the above-described fixed assets will be returned to Fleet to assist in the purchase of equipment and vehicles in the future, as needed.
BACKGROUND INFORMATION
Fleet owns and maintains a number of vehicles and equipment pursuant to its mission of providing vehicles and services to other County departments. Vehicles are auctioned and replaced annually when they reach nine years of age and/or 100,000 miles to ensure the highest possible return at auction and to avoid major repairs or the vehicles becoming inoperable as they start reaching end of life. Fleet staff has determined that it is no longer economically beneficial for Fleet to continue to maintain and repair the surplus assets identified in Recommendation Nos. 1 through 11 due to their mileage and age.
County Policy No. 12-18 requires Board approval to sell surplus equipment with an estimated value of $10,000 or more.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Fleet Management (Melanie Eustice, Deputy Director, 387-7849) on July 3, 2024; Purchasing (Lisa Zhu, Lead Buyer III, 387-7849) on July 5, 2024; County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on July 9, 2024; Finance (Penelope Chang, Administrative Analyst, 387-5423) on July 11, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on July 26, 2024.