REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
December 17, 2019
FROM
Terry W. Thompson, Director, Real Estate Services Department - Project Management Division
SUBJECT
Title V
Amendment No. 1 to Construction Contract with Abboud Diamond Construction, Inc. for Onyx Peak Solar Upgrade Project
End
RECOMMENDATION(S)
Recommendation
1. Approve a $521,000 increase in the project budget, from $470,000 to $991,000, for the Onyx Peak Solar Upgrade Project (10.10.0175) located at Onyx Peak, Big Bear (APN 0305-201-05).
2. Approve Amendment No. 1 to Contract No. 15-445 with Diamond Construction, Inc. in the amount of $498,749 increasing the construction contract from $248,729 to a total of $747,478, and extending the contract end date from October 2, 2019 to April 10, 2020 for the Onyx Peak Solar Upgrade Project (10.10.0175) located at Onyx Peak, Big Bear (APN 0305-201-05) (Four Votes required).
3. Authorize the Auditor-Controller/Treasure/Tax Collector to adjust appropriation within the Capital Improvement Program (CIP), as detailed in the Financial Impact Section, transferring $521,000 from the 800 MHz Radio Replacement Project (10.10.0009) to the Onyx Peak Solar Upgrade Project (10.10.0175) increasing the total project budget from $470,000 to $991,000 (Four Votes required).
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The project budget of $991,000 is comprised of the following components:
|
Project Design |
$40,000 |
|
Project Management, Inspection and Testing |
$156,398 |
|
Construction |
$747,478 |
|
Construction Contingency |
$47,124 |
|
Total Project Budget |
$991,000 |
The proposed funding source for the increase in the Project budget of $521,000 for the Onyx Peak Solar Upgrade Project (10.10.0175) is from the 800 MHz Radio Replacement Project (10.10.0009). The revised total project budget of $991,000 is funded from Discretionary General Funding (Net County Cost) that is included in the overall budget for the 800 MHz Radio Replacement Project (10.10.0009) previously approved by the Board of Supervisors (Board) as part of the 2019-20 Capital Improvement Program (CIP).
This item authorizes the Auditor-Controller/Treasurer/Tax Collector to post the following adjustments to the 2019-20 budgets:
|
Fund Center |
WBSE |
Commitment Item |
Description |
Action |
Amount |
|
7700003100 |
10.10.0175 |
54304030 |
Improvements to Structure |
Increase |
$521,000 |
|
7700003100 |
10.10.0175 |
40909995 |
Residual Equity Transfers In |
Increase |
$521,000 |
|
7700003100 |
10.10.0009 |
54304030 |
Improvements to Structure |
Decrease |
($521,000) |
|
7700003100 |
10.10.0009 |
40909999 |
Residual Equity Transfers Out |
Decrease |
($521,000) |
BACKGROUND INFORMATION
The Project located on APN 0305-201-05 in Big Bear will replace the existing failing solar panel array with higher capacity solar panels and add a second solar panel array to meet the increased electrical storage requirements, minimizing the need for emergency backup generator run time, thus satisfying the South Coast Air Quality Management District’s emergency generator run time permit parameters. The upgrade to the Onyx Peak 800 MHz Antenna Site (Site) will provide reliable, cost effective electrical power to support the signal transmission from the Site to support County Fire, Sheriff, and Emergency Medical Responders thereby supporting the County and Chief Executive Officer Goals and Objectives of Improving County Government Operations.
Following the award of the construction contract to Abboud Diamond Construction, Inc. and prior to the start of construction, a fire destroyed an existing generator and shelter, which changed the scope of work for the Onyx Peak 800 MHz Antenna Site. On June 11, 2019, IMEG Corp. the Engineer of Record released Bulletin No. 2 adding the replacement of the generator building, new slab, electrical, two propane tanks, and two new generators to the scope of work. Amendment No. 1 will compensate Abboud Diamond Construction, Inc. for labor, materials, and equipment with the modifications to scope.
PROCUREMENT
The unanticipated additional cost items in this amendment are related to events that took place after the competitive bidding processes that resulted in the original contract with Abboud Diamond Construction, Inc. Therefore, no additional procurement activities are required.
Per Public Contract Code sections 20136 and 20137, Board of Supervisors approval is required for this amendment and change order to the contract with Abboud Diamond Construction, Inc.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel, 387-5437) on November 21, 2019; Purchasing Department (Michelle Churchill Buyer III, 387-2070) on November 22, 2019; Project Management Division (Darlynn Wissert, Assistant Director, 387-5000) on November 22, 2019; Finance (Wen Mai, Principle Administrative Analyst, 387-4020) on December 2, 2019; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on December 2, 2019.
(JG: 387-5224)