REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 7, 2021
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department - Facilities Management
SUBJECT
Title
Amendment to the Contract with Executive Facilities Services, Inc. for Custodial Services in the Area Identified as Zone 5 Central San Bernardino
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1, effective December 7, 2021, to Contract No. 21-684 with Executive Facilities Services, Inc. to provide custodial services for 17 locations in the area identified as Zone 5 Central San Bernardino, correcting the contractor’s corporate legal name, with no change to the contract not to exceed amount of $4,538,132, or the contract period of November 1, 2021 through October 31, 2026.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the recommended contract amendment for the San Bernardino County (County) - owned buildings will not result in the use of additional Discretionary General Funding (Net County Cost). There is no cost associated with a correction to the corporate legal name of Executive Facilities Services, Inc.
BACKGROUND INFORMATION
Real Estate Services Department - Facilities Management (RESD-FM) is responsible for providing custodial services for County-owned and some leased facilities. Due to the number of buildings that require service and the geographical size of the County, private custodial service providers are contracted to service certain locations throughout the County.
In its most recent procurement of custodial services, RESD-FM divided the County into six custodial zones. Contract No. 21-684 provides custodial services at 17 locations in the area identified as Zone 5 Central San Bernardino reflected below:
|
Building ID |
Location |
Address |
|
COL010 |
Sheriff NARCO |
1020 Cooley Drive, Colton |
|
COL514 |
Colton Public Health WIC |
292 East “O” Street, Colton |
|
RIA002 |
Sheriff Communication |
1771 Miro Way, Rialto |
|
RIA003 |
Office of Emergency Services |
1743 Miro Way, Rialto |
|
RIA008 |
CONFIRE Dispatch |
1743 Miro Way, Rialto |
|
RIA011 |
CONFIRE Modular |
1743 Miro Way, Rialto |
|
RIA012 |
Innovation and Technology Department Trailer |
1743 Miro Way, Rialto |
|
RIA512 |
Rialto Public Health WIC |
1515 Riverside Avenue, Rialto |
|
SAB043 |
Gateway Facility |
740 East Gilbert Street, San Bernardino |
|
SAB050 |
Children Assess Center |
700 East Gilbert Street, San Bernardino |
|
SAB089 |
Youth Justice Center |
900 East Gilbert Street, San Bernardino |
|
SAB156 |
District Attorney |
303 West 3rd Street, San Bernardino |
|
SAB170 |
Central Juvenile Detention Center |
900 East Gilbert Street, San Bernardino |
|
SAB190 |
Probation Department |
150 West 5th Street, San Bernardino |
|
SAB192 |
Casa Paseo Center |
720 East Gilbert Street, San Bernardino |
|
SAB194 |
San Bernardino County Fire Protection District |
200 East 3rd Street, San Bernardino |
|
SAB207 |
Windsor Crisis Center |
1481 North Windsor Street, San Bernardino |
PROCUREMENT
The County conducted a competitive process, Request for Proposal FMD121-FM-4033 issued December 28, 2020, to procure custodial services for 17 locations in Zone 5 Central San Bernardino. At the conclusion of the evaluation process, the evaluators identified Executive Facilities Services, Inc., as the proposer that would provide the best value and quality to the County in performing the required custodial services for 17 locations in Zone 5 Central San Bernardino.
On September 14, 2021 (Item No. 40), the Board of Supervisors (Board) approved Contract No. 21-684 in an amount not to exceed $4,538,132 for the period of November 1, 2021 through October 31, 2026, to provide custodial services for 17 locations in the area defined as Zone 5 Central San Bernardino.
Contract No. 21-684 was executed by a legal representative of Executive Facilities Services, Inc., but contained clerical errors that misstated the corporate legal name as Executive-Suite Services, Inc. The recommended amendment to Contract No. 21-684 will correct the corporate legal name to Executive Facilities Services, Inc.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine M. Hardy, Deputy County Counsel, 387-5455) on October 21, 2021; Purchasing (Bruce Cole, Lead Buyer, 387-2148) on October 22, 2021; Real Estate Services Department - Project Management (Kevin Ryan, Assistant Director, 387-3199) on November 11, 2021; Real Estate Services Department (Jennifer Costa, Assistant Director, 387-5380) on November 10, 2021; Finance (Carl Lofton, Administrative Analyst, 387-5404) on November 16, 2021; and County Finance and Administration (Diana Atkeson, Deputy Executive Officer, 387-4376) on November 16, 2021.