REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 7, 2026
FROM
ANDREW GOLDFRACH, ARMC Chief Executive Officer, Arrowhead Regional Medical Center
SUBJECT
Title
Funding Increase to Agreement with RLDatix North America, Inc. for Risk Management Software Licenses, Support and Training
End
RECOMMENDATION(S)
Recommendation
Approve a funding increase to Agreement No. 23-110 with RLDatix North America, Inc., in the amount of $82,000, resulting from a 5% annual price increase, as permitted under the agreement, increasing the total approved amount from $543,489 to $625,489, for the RL6: Feedback and PolicyStat/Medical software modules license renewal and support with no change to the agreement term of November 1, 2022 through October 31, 2027.
(Presenter: Andrew Goldfrach, ARMC Chief Executive Officer, 580-6150)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The cost of $82,000 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Adequate appropriation and revenue have been included in the Arrowhead Regional Medical Center (ARMC) 2025-26 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The increase in funding allocation is required to accommodate annual pricing adjustments permitted under Agreement No. 23-110 with RLDatix North America, Inc. (RLDatix). The agreement allows annual increases to software license, maintenance, and support fees capped at the greater of five percent (5%) or the Consumer Price Index (CPI) and was not included in the total agreement amount $543,489.
On February 28, 2023 (Item No. 14), as the result of a competitive solicitation, the Board of Supervisors approved the Order Forms and Master Services Agreement, including non-standard terms, with RLDatix for RL6: Feedback and PolicyStat/Medical software modules license renewal and support, in the not-to-exceed amount of $543,489, retroactively effective November 1, 2022 through October 31, 2027.
Since agreement execution, RLDatix has implemented annual pricing adjustments in accordance with the agreement. This item increases the agreement amount by $82,000, from $543,489 to $625,489, to ensure sufficient funding is available for the remaining agreement term.
ARMC recommends approval of the funding increase, as it will enable the hospital to provide for the safety, health and social service needs of the County residents and operate in a fiscally-responsible and business-like manner.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Supervising Deputy County Counsel, 387-5455) on March 10, 2026; Purchasing (Veronica Pedace, Buyer III, 387-2464) on March 11, 2026; ARMC Finance (Chen Wu, Finance and Budget Officer, 580-3165) on March 16, 2026; and County Finance and Administration (Jenny Yang, Administrative Analyst, 387-4884) on March 17, 2026.