REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 22, 2023
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
2023-24 Budget Adjustments and Unbudgeted Fixed Asset Purchases
End
RECOMMENDATION(S)
Recommendation
1. Approve the purchase of the following unbudgeted fixed assets for detention facilities and patrol operations:
a. Radio Frequency Identification Inmate Tracking System - $500,000
b. 50 Motorola Vehicle Radios - $350,000
c. One Imaging System - $125,000
d. One Comparison Microscope - $90,000
e. One Aviation Stand and Stairs System - $110,000
f. One Snowcat - $275,000
g. One Trailer - $25,000
h. One Panoramic Dental X-Ray Machine - $30,000
i. One Prisoner Transportation Bus - $755,000
2. Approve the purchase of the following unbudgeted fixed assets for the Colorado River Station:
a. One Boat Engine - $27,959
b. Two Boat Engines - $60,000
c. Two Boat Engines - $45,000
d. Three Sets of Dive Equipment - $15,000
3. Authorize the use of $350,000 from the County Asset Replacement Reserve to purchase the 50 Motorola radios referenced in Recommendation 1.b. (Four votes required).
4. Authorize the Auditor-Controller/Treasurer/Tax Collector to post adjustments to the Sheriff/Coroner/Public Administrator’s 2023-24 budget, as detailed in the Financial Impact section (Four votes required).
(Presenter: Ernie Perez, Deputy Chief, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will result in the use of additional Discretionary General Funding (Net County Cost). The Sheriff/Coroner/Public Administrator (Department) is requesting the use of additional Discretionary General Funding in the amount of $500,000 for the purchase of a Radio Frequency Identification (RFID) inmate tracking system. This purchase was originally approved by the Board of Supervisors (Board) on June 14, 2022 (Item No. 80) and subsequently on December 13, 2022 (Item No. 75), however, due to conflicting projects and the network disruption experienced in early April 2023, the department was unable to meet procurement deadlines prior to year-end close. In addition, the Department requests to use the County Asset Replacement Reserve to purchase 50 Motorola radios in the amount of $350,000 for installation in patrol vehicles.
The costs of the imaging system ($125,000), comparison microscope ($90,000), Aviation stand and stairs system ($110,000) will be funded by a reduction in Services and Supplies within the Federal Asset Forfeiture fund (4430002384), resulting in no net impact to the budget.
The cost of $300,000 for the Snowcat and trailer will be funded by the deletion of budgeted Vehicles in the Operations budget (4430001000), resulting in no net impact to the budget.
The cost of the panoramic dental x-ray machine ($30,000) and prisoner transportation bus ($755,000) will be funded by the deletion of budgeted Detention’s Services and Supplies (4420001000), resulting in no net impact to the budget.
The budget adjustment being recommended for the purchase of fixed assets, as identified in Recommendation No. 2, will be funded by additional revenue in the amount of $147,959 from the State of California Department of Parks and Recreation, Division of Boating and Waterways Law Enforcement Financial Aid Program.
The Department requests the Auditor-Controller/Treasurer/Tax Collector post the net adjustments to the 2023-24 budget, as detailed below:
|
Cost Center |
Commitment Item/GL |
Description |
Action |
Amount |
|
4420001000 |
54404040 |
Equipment |
Increase |
$500,000 |
|
1280001000 |
56006000 |
APPR Contingencies |
Decrease |
$500,000 |
|
4420001000 |
54504050 |
Vehicles |
Increase |
$510,000 |
|
4420001000 |
52002130 |
Non-inventoriable Equipment |
Decrease |
$400,000 |
|
4420001000 |
52002445 |
Other Professional & Specialized Services |
Decrease |
$110,000 |
|
4430001000 |
54404040 |
Equipment |
Increase |
$350,000 |
|
1000 |
37008200 |
Fund Balance-Committed - Asset Replacement |
Decrease |
$350,000 |
|
4438001000 |
54404040 |
Equipment |
Increase |
$147,959 |
|
4438001000 |
40408955 |
State - Grants |
Increase |
$147,959 |
|
4430002384 |
54404040 |
Equipment |
Increase |
$325,000 |
|
4430002384 |
52002135 |
Special Department Expense |
Decrease |
$325,000 |
BACKGROUND INFORMATION
On June 14, 2022 (Item No. 80) and subsequently on December 13, 2022 (Item No. 75), the Board approved the Department’s request to purchase and implement a customized electronic logging and inmate tracking system. A RFID system eliminates manual or paper-based logging, improves communication, and gains real-time tracking of inmate movement in detention facilities. The basic system layout provides trackable identification for each inmate, location tags throughout the facility, and scanning devices, similar to a smartphone.
The California Department of Parks and Recreation, Division of Boating and Waterways (DBW), through its Financial Aid Program, provides funding for the expansion of boating operations on state waterways. The Department operates and maintains the necessary equipment and personnel at the Colorado River to provide enforcement of boating regulations, assistance to boaters in distress, and for search and rescue operations. DBW annually reallocates their savings to counties to further assist with their operations. The Department received an additional allocation in the amount of $147,959 which will replace and upgrade boat engines and purchase dive equipment to assist with the provision of services.
The snowcat and trailer will allow the department to better respond to emergency calls during severe weather storms. The imaging system, comparison microscope, dental x-ray machine, and prisoner transportation bus will allow the Department to replace outdated equipment to improve operations; the aviation stand and stairs system will ensure adherence to state and federal guidelines. All of the requested purchases will help to ensure the safety, health, and social services needs of staff, inmates, and the community.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on August 1, 2023; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor-Controller Manager, 382-7022) on July 31, 2023; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on August 4, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on August 8, 2023.